Data Integrity and Safeguarding Information Sample Clauses

Data Integrity and Safeguarding Information. The Sub-Recipient shall ensure an appropriate level of data security for the information the Sub-Recipient is collecting or using in the performance of this contract. An appropriate level of security includes approving and tracking all Sub- Recipient employees that request system or information access and ensuring that user access has been removed from all terminated employees. The Sub-Recipient, among other requirements, must anticipate and prepare for the loss of information processing capabilities. All data and software shall be routinely backed up to ensure recovery from losses or outages of the computer system. The security over the backed-up data is to be as stringent as the protection required of the primary systems. The Sub-Recipient shall ensure all Subcontractors maintain written procedures for computer system backup and recovery. The Sub-Recipient shall complete and sign the Certification Regarding Data Integrity Compliance for Agreements, Grants, Loans, and Cooperative Agreements prior to the execution of this contract.

Data Integrity and Safeguarding Information. The Contractor shall ensure an appropriate level of data security for the information the Contractor is collecting or using in the performance of this contract. An appropriate level of security includes approving and tracking all Contractor employees that request system or information access and ensuring that user access has been removed from all terminated employees. The Contractor, among other requirements, must anticipate and prepare for the loss of information processing capabilities. All data and software shall be routinely backed up to ensure recovery from losses or outages of the computer system. The security over the backed-up data is to be as stringent as the protection required of the primary systems. The Contractor shall ensure all Subcontractors maintain written procedures for computer system backup and recovery. The Contractor shall complete and sign the Certification Regarding Data Integrity Compliance for Agreements, Grants, Loans, and Cooperative Agreements prior to the execution of this contract.

Data Integrity and Safeguarding Information. The Sub-recipient shall ensure an appropriate level of data security for the information the Sub-recipient is collecting or using in the performance of any contract or agreement incorporating this Master Contract by reference. An appropriate level of security includes approving and tracking all Sub-recipient employees that request system or information access and ensuring that user access has been removed from all terminated employees. The Sub-recipient, among other requirements, must anticipate and prepare for the loss of information processing capabilities. All data and software shall be routinely backed up to ensure recovery from losses or outages of the computer system. The security over the backed-up data is to be as stringent as the protection required of the primary systems. The Sub-recipient shall ensure all Subcontractors maintain written procedures for computer system backup and recovery. The Sub-recipient shall complete and sign ATTACHMENT III prior to the execution of the Master Contract.

Data Integrity and Safeguarding Information. The Provider shall ensure an appropriate level of data security for the information the Provider is collecting or using in the performance of this Agreement. An appropriate level of security includes approving and tracking all Provider employees that request system or information access and ensuring that user access has been removed from all terminated employees. The Provider, among other requirements, must anticipate and prepare for the loss of information processing capabilities. All data and software shall be routinely backed up to ensure recovery from losses or outages of the computer system. The security over the backed-up data is to be as stringent as the protection required of the primary systems. The Provider shall ensure all subcontractors maintain written procedures for computer system backup and recovery. The Provider shall complete and sign the Certification Regarding Data Integrity Compliance for Agreements, Grants, Loans, and Cooperative Agreements and return it with the Agreement to Agency contact. Electronic client records and files must be stored in an encrypted format at all times. Storage devices include, but not limited to, computer servers, mobile devices such as laptops, notebooks, and phones, removable media such as CD’s, jump drives, DVD’s and tape. Access shall be limited to staff members requiring the information in order to provide a service to the client. The Provider shall not send any client information via email unless the information is sent in a secured manner through a data encryption service for email systems or if the client file(s) are encrypted prior to sending via email. When faxing client information the Provider shall: Limit the client information to the minimum necessary to accomplish the purpose of the communication; When faxing to a client, do not fax sensitive protected health information (PHI) such as PHI related to alcohol abuse, drug abuse, mental health issues, HIV testing, antigens indicating hepatitis infection, sexually transmitted diseases (STD), or presence of malignancy; Take reasonable precautions to ensure that the intended recipient is either available to receive the fax as it arrives or has exclusive access to the fax machine; Pre-program frequently used non-patient fax numbers to minimize potential for misdirected faxes. Confirm pre-programmed numbers at least every six (6) months; If there is any reason to question the accuracy of a fax number, contact the recipient to confirm the number prior to...

Data Integrity and Safeguarding Information. (1) The subrecipient shall ensure an appropriate level of data security for the information the subrecipient is collecting or using in the performance of this contract, or any PSC referencing this contract. An appropriate level of security includes approving and tracking all subrecipient employees that request system or information access and ensuring that user access has been removed from all terminated employees. (2) The subrecipient must anticipate and prepare for the loss of information processing capabilities. All data and software must be routinely backed up to insure recovery from losses or outages of the computer system. The security over the backed-up data is to be as stringent as the protection required of the primary systems. It is recommended that a copy of the backed up data be stored in a secure, offsite location. The subrecipient shall maintain written policies and procedures for computer system backup and recovery, and shall have the same requirement in its contracts and/or agreements with subcontractors. These policies and procedures shall be made available to the agency upon request. (3) The subrecipient shall employ a Local Area Network (LAN) Administrator, or comparable staff position or consultant, who shall ensure the subrecipient’s compliance with the requirements of this section. (4) State and federal grants management requires a subrecipient receiving state and federal funds to have a financial management system which is capable of providing accurate information for prescribed reporting requirements. For the purposes of full disclosure of financial results for state and federally funded programs and for accountability purposes, reporting requirements may necessitate that the subrecipient have access to and knowledge of automated accounting systems and data processing capabilities. (5) The subrecipient will ensure the collection and maintenance of client and service information on a monthly basis for the Client Information Registration and Tracking System (CIRTS) or any such system designated by the agency or the department. Maintenance includes valid exports and backups of all data and systems according to agency or department standards. (6) The subrecipient will ensure all required data from subcontractors is entered accurately and timely into CIRTS according to the department’s CIRTS Policy Guidelines for clients and services in the CIRTS database. The CIRTS data required from subcontractors must be entered into CIRTS before the ...

Data Integrity and Safeguarding Information. The Provider shall ensure an appropriate level of data security for the information the Provider is collecting or using in the performance of any contract or agreement incorporating this Master Contract by reference. An appropriate level of security includes approving and tracking all Provider employees that request system or information access and ensuring that user access has been removed from all terminated employees. The Provider, among other requirements, must anticipate and prepare for the loss of information processing capabilities. All data and software shall be routinely backed up to ensure recovery from losses or outages of the computer system. The security over the backed-up data is to be as stringent as the protection required of the primary systems. The Provider shall ensure all Subproviders maintain written procedures for computer system backup and recovery. The Provider shall complete and sign ATTACHMENT III prior to the execution of the Master Contract.

Data Integrity and Safeguarding Information. The Provider shall insure an appropriate level of data security for the information the Provider is collecting or using in the performance of this Agreement. An appropriate level of security includes approving and tracking all Provider employees that request system or information access and ensuring that user access has been removed from all terminated employees. The Provider, among other requirements, must anticipate and prepare for the loss of information processing capabilities. All data and software must be routinely backed up to insure recovery from losses or outages of the computer system. The security over the backed-up data is to be as stringent as the protection required of the primary systems. The Provider shall insure all subcontractors maintain written procedures for computer system back up and recovery. The Provider shall complete and sign ATTACHMENT III prior to the execution of the Master Agreement. Electronic client records and files must be stored in an encrypted format at all times. Storage devices include, but not limited to, computer servers, mobile devices such as laptops, notebooks, and phones, removable media such as CDs, jump drives, DVDs, and tape. Access shall be limited to staff members requiring the information in order to provide a service to the client. The Provider shall not send any client information via email unless the information is sent in a secured manner through a data encryption service for email systems or if the client file(s) are encrypted prior to sending via email. When faxing client information the Provider shall: 1. Limit the client information to the minimum necessary to accomplish the purpose of the communication 2. When faxing to a client, do not fax sensitive protected health information (PHI) such as PHI related to alcohol abuse, drug abuse, mental health issues, HIV testing, antigens indicating hepatitis infection, sexually transmitted diseases (STD), or presence of malignancy 3. Take reasonable precautions to ensure that the intended recipient is either available to receive the fax as it arrives or has exclusive access to the fax machine 4. Pre-program frequently used non-patient fax numbers to minimize potential for misdirected faxes. Confirm pre- programmed numbers at least every six (6) months 5. If there is any reason to question the accuracy of a fax number, contact the recipient to confirm the number prior to faxing PHI 6. When faxing PHI, use fax cover sheets that include the following informatio...

Data Integrity and Safeguarding Information. The Contractor will insure an appropriate level of data security for the information the Contractor is collecting or using in the performance of this contract. An appropriate level of security includes approving and tracking all Contractor employees that request system or information access and ensuring that user access has been removed from all terminated employees. The Contractor, among other requirements, must anticipate and prepare for the loss of information processing capabilities. All data and software must be routinely backed up to insure recovery from losses or outages of the computer system. The security over the backed-up data is to be as stringent as the protection required of the primary systems. The Contractor will insure all subcontractors maintain written procedures for computer system backup and recovery. The Contractor will complete and sign ATTACHMENT IV (Certification Regarding Data Integrity Compliance for Agreements, Grants, Loans and Cooperative Agreements) prior to the execution of this contract.