FE Data Submission Clause Samples

FE Data Submission. 21.2.1 Where required, the Provider must supply the Department data on each individual Learner, in accordance with the data collections framework set out in the ‘ILR specification validation rules and appendices’ as amended and updated, which is published on the Department’s website Individualised Learner Record (ILR) technical documents, guidance and requirements (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇) and in accordance with the ‘Provider Support Manual’ as amended and updated. 21.2.2 The Provider must report new starts within 2 months of the Learner starting, or within 3 months of the Learner finishing for all withdrawals and achievements. The Provider must report all changes by the final collection of the Funding Year. 21.2.3 ILR data, supplementary data and Earnings Adjustment Statements must be transmitted to the Department through the Department’s web portal Submit learner data (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.

FE Data Submission. 23.2.1 Where required, the Contractor must supply the Department data on each individual Learner, in accordance with the data collections framework set out in the ‘ILR specification validation rules and appendices’ as amended and updated, which is published on the Department’s website Individualised Learner Record (ILR) technical documents, guidance and requirements (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇) and in accordance with the ‘Provider Support Manual’ as amended and updated. 23.2.2 The Contractor must report new starts within two (2) months of the Learner starting, or within three (3) months of the Learner finishing for all withdrawals and achievements. The Contractor must report all changes by the final collection of the Funding Year. 23.2.3 ILR Data, supplementary data and Earnings Adjustment Statements must be transmitted to the Department through the Department’s web portal Submit learner data (submit-learner- ▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇). Access to the Department’s web portal is restricted and the Contractor agrees to comply with the conditions of use regarding the supply of data to the Department set out in this Clause 23.2.3 and in the ‘Individualised Learner Record Specification’ and relevant Provider Support Manual as amended and updated available on the Department’s web site Individualised Learner Record (ILR) technical documents, guidance and requirements (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇). 23.2.4 The Department will confirm the data successfully submitted through Funding Reports Individualised Learner Record (ILR) - ▇▇▇.▇▇ (▇▇▇.▇▇▇.▇▇) posted on the Department’s web portal after the data has been submitted. The Contractor must correct or remove data that fails the validation rules as set out in the ILR specification Individualised Learner Record (ILR) technical documents, guidance and requirements (submit-learner- ▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇).

FE Data Submission. 22.2.1 Where required, the Contractor must supply the Department data on each individual Learner, in accordance with the ‘Data Collection Timetable’ set out in the ‘Appendices, validation rules and schema’ as amended and updated, and in accordance with the ‘Provider Support Manual’ as amended and updated, which are published on the Department’s website Individualised Learner Record (ILR) technical documents, guidance and requirements (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇). 22.2.2 The Contractor must report new Learner starts within 2 months of the Learner starting, or within 3 months of the Learner finishing all withdrawals and achievements. The Contractor must report all changes by the final collection of the Funding Year. Failure to report withdrawals by this time will result in the recovery of the Funding.

FE Data Submission. 5.2.1 Where required, the Provider must supply the Department data on each individual Learner, in accordance with the ‘Data Collection Timetable’ set out in the ‘Appendices, validation rules and schema’ as amended and updated, and in accordance with the ‘Provider Support Manual’ as amended and updated, which are published on the Department’s website Individualised Learner Record (ILR) technical documents, guidance and requirements. 5.2.2 The Provider must report new Learner starts within 2 months of the Learner starting, or within 3 months of the Learner finishing all withdrawals and achievements. The Provider must report all changes by the final collection of the Funding Year. Failure to report withdrawals by this time will result in the recovery of Funding.

FE Data Submission. 21.2.1 Where required, the Provider must supply the Department data on each individual Learner, in accordance with the data collections framework set out in the ‘ILR specification validation rules and appendices’ as amended and updated, which is published on the Department’s website ▇▇▇▇▇://▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇.▇▇▇.▇▇/ and in accordance with the ‘Provider Support Manual’ as amended and updated. 21.2.2 The Provider must report new starts within 2 months of the Learner starting, or within 3 months of the Learner finishing for all withdrawals and achievements. The Provider must report all changes by the final collection of the Funding Year. 21.2.3 ILR data, supplementary data and Earnings Adjustment Statements must be transmitted to the Department through the Department’s web portal ▇▇▇▇▇://▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇.▇▇▇.▇▇/. Access to the Department’s web portal is restricted and the Provider agrees to comply with the conditions of use regarding the supply of data to the Department set out in this Clause 21.2.3 and in the ‘Individualised Learner Record Specification’ and relevant Provider Support Manual as amended and updated available on the Department’s web site. 21.2.4 The Department will confirm the data successfully submitted through Funding Reports ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/government/publications/individualised- learner-record-ilr-check-that-data-is-accurate posted on the Department’s web portal after the data has been submitted. The Provider must correct or remove data that fails the validation rules as set out in the ILR specification ▇▇▇▇▇://▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇.▇▇▇.▇▇/.

FE Data Submission. 21.2.1 Where required, the Provider must supply the Department data on each individual Learner, in accordance with the data collections framework set out in the ‘ILR specification validation rules and appendices’ as amended and updated, which is published on the Department’s website ESFA - Online D ocumentation (▇▇▇▇▇.▇▇▇.▇▇) and in accordance with the ‘Provider Support Manual’ as amended and updated. 21.2.2 The Provider must report new starts within 2 months of the Learner starting, or within 3 months of the Learner finishing for all withdrawals and achievements. The Provider must report all changes by the final collection of the Funding Year. 21.2.3 ILR data, supplementary data and Earnings Adjustment Statements must be transmitted to the Department through the Department’s web portal Submit learner data (▇▇▇▇▇.▇▇▇.▇▇). Access to the Department’s web portal is restricted and the Provider agrees to comply with the conditions of use regarding the supply of data to the Department set out in this Clause 21.2.3 and in the ‘Individualised Learner Record Specification’ and relevant Provider Support Manual as amended and updated available on the Department’s web site. 21.2.4 The Department will confirm the data successfully submitted through Funding Reports Individualised Learner Record (ILR) - G ▇▇.▇▇ (▇▇▇.▇▇▇.▇▇) posted on the Department’s web portal after the data has been submitted. The Provider must correct or remove data that fails the validation rules as set out in the ILR specification ESFA - Online Documentation (▇▇▇▇▇.▇▇▇.▇▇). 21.2.5 Where required, the Provider must submit supplementary data for delivery that cannot be recorded through the ILR, or to correct data you have recorded in the ILR, following the published guidance ESFA: European Social Fund (ESF) round 2 supplementary data collection - ▇▇▇.▇▇ (▇▇▇.▇▇▇.▇▇) (“Supplementary Data”). The Provider must check the accuracy of the submissions on the Supplementary Data on the Submit Learner Data service and any errors must be corrected immediately. All submissions must be supported by evidence. 21.2.6 Where required, the Provider must use the Earnings Adjustment Statement (“EAS”) to claim funding that cannot be recorded through the ILR. The funding must be submitted as detailed in the guidance ESFA - Online Documentation

FE Data Submission. 5.2.1 Where required, the College must supply the Department data on each individual Learner, in accordance with the ‘Data Collection Timetable’ set out in the ‘Appendices, validation rules and schema’ as amended and updated, and in accordance with the ‘Provider Support Manual’ as amended and updated, which are published on the Department’s website Individualised Learner Record (ILR) technical documents, guidance and requirements. 5.2.2 The College must report new Learner starts within 2 months of the Learner starting, or within 3 months of the Learner finishing all withdrawals and achievements. The College must report all changes by the final collection of the Funding Year. Failure to report withdrawals by this time will result in the recovery of Funding. 5.2.3 ILR Data and Earnings Adjustment Statements must be transmitted to the Department through the Department’s web portal Submit learner data. Access to the Department’s web portal is restricted and the College agrees to comply with the conditions of use regarding the supply of data to the Department set out in this Clause 5.2.3 and in the ‘ILR Specification’ and the ‘Provider Support Manual’ as amended and updated available on the Department’s website. 5.2.4 The Department will confirm the data successfully submitted through Funding Reports Individualised Learner Record (ILR) - ▇▇▇.▇▇ posted on the Department’s web portal after the data has been submitted. The College must correct or remove data that fails the validation rules as set out in the ILR Specification Individualised Learner Record (ILR) technical documents, guidance and requirements. 5.2.5 Where required, the College must use the Earnings Adjustment Statement (“EAS”) to claim funding that cannot be recorded through the ILR. The funding claim must be submitted as detailed in the guidance Individualised Learner Record (ILR) technical documents, guidance and requirements. The College must check the accuracy of the submissions on the EAS via the Submit Learner Data service and any errors must be corrected immediately. All submissions must be supported by evidence. The EAS should also be used to repay Funding claimed in error during the Funding Year. The College must claim or repay funding via the EAS as set out in the EAS guidance: Earnings adjustment statement (EAS) - ▇▇▇.▇▇ as updated and amended from time to time.

FE Data Submission. 21.2.1 Where required, the Provider must supply the Department data on each individual Learner, in accordance with the data collections framework set RXW LQ WKH µ,/5 VSHFLILFDWLRQ YDOLGDWL and updated, which is published on the 'HSDUWPwHebQsitWe ¶ESVFA - Online Documentation (▇▇▇▇▇.▇▇▇.▇▇) and in accordance with the µProvider Support Manual¶ DV DPHQGHG DQG XSGDWHG 21.2.2 The Provider must report new starts within 2 months of the Learner starting, or within 3 months of the Learner finishing for all withdrawals and achievements. The Provider must report all changes by the final collection of the Funding Year. 21.2.3 ILR data, supplementary data and Earnings Adjustment Statements

FE Data Submission. A The Provider hereby accepts and acknowledges that, at the absolute discretion of the Authority, the Department will act as the Authority’s agent for the purposes of the FE Data submission requirements in this clause 21 and Schedule 6 and any reference to “the Department” should be read , mutatis mutandi, as “the Department acting as the agent of the Authority”.