Privacy Act Systems of Records Sample Clauses

The "Privacy Act Systems of Records" clause establishes requirements for the collection, maintenance, and protection of personal information by federal agencies or contractors. It mandates that any system containing personal data about individuals must be managed in accordance with the Privacy Act, including providing notice of the existence of such systems and ensuring proper safeguards are in place. For example, contractors handling personnel records or medical information must follow strict protocols to prevent unauthorized access or disclosure. This clause ensures compliance with federal privacy laws, protecting individuals' personal information and reducing the risk of data breaches or misuse.
Privacy Act Systems of Records. 1. Eligibility records are extracted from a DoD system of records identified as DMDC 02, DoD entitled: Defense Enrollment Eligibility Reporting System 2. VA will use the system of records identified as “Compensation, Pension, Education, Vocational Rehabilitation and Employment Records – VA (58VA21/22/28)” first published at 41 FR 9294 (March 3, 1976), and last amended at 77 FR 42593 (July 19, 2012), with other amendments as cited therein. Attachment 4 is a copy of the system notice.
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Privacy Act Systems of Records. 1. Eligibility records are extracted from a DoD system of records identified as DMDC 02, DoD entitled: Defense Enrollment Eligibility Reporting System (DEERS), published in the Federal Register at 84 FR 55293 on October 16, 2019 and corrected at 84 FR 65975 on December 2, 2019. The categories of personnel are all uniformed services (active duty, discharged, separated or retired including members of the reserve and guard). 2. VA will use the system of records identified as “Compensation, Pension, Education, Vocational Rehabilitation and Employment Records – VA (58VA21/22/28)” first published at 41 FR 9294 (March 3, 1976), and last amended at 86 FR 61858 (Nov. 8, 2021), with other amendments as cited therein. Attachment 3 is a copy of the system notice.
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Privacy Act Systems of Records. 1. The DMDC will use the system of records identified as DMDC 01, entitled “Defense Manpower Data Center Data Base,” last published in the Federal Register at April 16, 2019 , 84 FR 15605. A copy of the published system notice is at Attachment 2 with the appropriate routine use, i.e., 1.e.
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Privacy Act Systems of Records. (a) The Contractor shall design, develop, or adopt the following systems of records on individuals to accomplish an agency function pursuant to the Section I Clause entitled, FAR 52.224-2, Privacy Act. System No. Title DOE-5 Personnel Records of Former Contractor Employees DOE-11 Emergency Locator Records DOE-13 Payroll & Locator Records DOE-14 Report of Compensation DOE-15 Payroll & Pay-Related Data for Employees of Terminated Contractors DOE-23 Richland Property System DOE-28 General Training Records DOE-31 Firearms Qualifications Requirements DOE-32 Government Motor Vehicle Operator Records DOE-33 Personnel Medical Records DOE-35 Personnel Radiation Exposure Records DOE-40 Contractor Employees Insurance Claims DOE-43 Personnel Security File DOE-47 Security Investigations DOE-51 Employee and Visitor Access Control Records DOE-53 Access Authorization for ADP Equipment DOE-58 General Correspondence Files (b) The above list shall be revised by mutual agreement between the Contractor and the Contracting Officer as necessary to keep it current. A formal modification to the Contract is not required to incorporate these revisions; but the revisions become effective upon mutual agreement of the parties. The mutually agreed upon revisions shall have the same effect as if actually listed above for the purpose of satisfying the listing requirement contained in paragraph (a)(1) of the Section I Clause entitled, FAR 52.224-2,
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Privacy Act Systems of Records. The Contractor shall design, develop, or operate the following systems of records on individuals to accomplish an agency function pursuant to the Contract’s Section I Clause entitled "Privacy Act." DOE System No. Title DOE-35 Personnel Radiation Exposure Records The above list shall be revised from time to time by mutual agreement between the Contractor and the Contracting Officer as may be necessary to keep it current. Such changes need not be formally incorporated before the annual Contract update modification, but shall have the same effect as if actually listed above for the purpose of satisfying the listing requirement contained in Paragraph (a)(1) of the Contract’s Section I Clause entitled “Privacy Act.”
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Privacy Act Systems of Records. 1. The DMDC will use the system of records identified as DMDC 01, entitled “Defense Manpower Data Center Data Base,” last published in the Federal Register on May 27, 2022, 87 FR 32145. The Routine Use provides for disclosure to VA to conduct computer matching programs in support of “[p]providing identification of reserve duty, including full-time support National Guard/Reserve Armed Forces personnel, to the DVA, for the purpose of deducting reserve time served from any DVA disability compensation paid or waiver of VA benefit. The law (10 U.S.C. 12316) prohibits the receipt of reserve pay and DVA compensation for the same time period, however, it does permit waiver of DVA compensation to draw reserve pay.” 2. VA will use the system of records identified as "Compensation, Pension, Education and Vocational Rehabilitation and Employment Records– VA (58 VA 21/22/28)", last amended at 86 FR 61858 (November 8, 2021). 3. VA will also use the system of records identified as "Veterans Affairs/Department of Defense Identity Repository (VADIR)-VA (138VA005Q)", last amended at 87 FR 79066 (December 23, 2022). 4. The systems of records contain appropriate routine uses permitting the disclosure and exchange of information between VA and DoD pursuant to subsection (b)(3) of the Privacy Act. The routine uses are compatible with the purposes for which each agency collected the information and also reflect that the disclosures are made for computer-matching purposes.
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Privacy Act Systems of Records. 1. The DMDC will use the system of records identified as DMDC 01, entitled “Defense Manpower Data Center Data Base,” last published in the Federal Register on May 27, 2022, 87 FR 32145. The Routine Use L.5 provides for disclosure to VA to conduct computer matching programs in support of “[p]roviding identification of active-duty Uniformed Services personnel, including full-time support National Guard/Reserve Armed Forces personnel, for use in the administration of DVA’s Compensation and Pension benefit program. The information is used to determine continued eligibility for DVA disability compensation for recipients who return to active duty so benefits can be adjusted or terminated and DVA can collect overpayments as appropriate (38 U.S.C. 5304(c)).” 2. VA will use the system of records identified as “Compensation, Pension, Education and Vocational Rehabilitation and Employment Records– VA (58 VA 21/22/28),” last amended at 86 FR 61858 (November 8, 2021). The Routine Use 35 is the applicable routine use. 3. VA will also use the system of records identified as “Veterans Affairs/Department of Defense Identity Repository (VADIR)-VA (138VA005Q),” last amended at 87 FR 79066 (December 23, 2022). The Routine Use 13 is the applicable routine use. 4. The systems of records contain appropriate routine uses permitting the disclosure and exchange of information between VA and DoD pursuant to subsection (b)(3) of the Privacy Act. The routine uses are compatible with the purposes for which each agency collected the information and also reflect that the disclosures are made for computer-matching purposes.
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Privacy Act Systems of Records. 1. The DMDC will use the system of records identified as DMDC 01, entitled “Defense Manpower Data Center Data Base,” last published in the Federal Register at November 23, 2011, 76 FR 72391. A copy of the published system notice is at Attachment 2. 2. The VA will use the system of records identified as "Compensation, Pension, Education and Vocational Rehabilitation and Employment Records–VA” (58 VA 21/22/28), republished in its entirety at 77 FR 42593, July 19, 2012. Attachment 3 is a copy of the system notice with the appropriate routine use, i.e., RU 39. 3. Both record systems contain an appropriate routine use provision permitting the disclosure and exchange of information pursuant to subsection (b)(3) of the Privacy Act. The routine use provisions are compatible with the purpose for which the information was collected and also reflect that the disclosures are made for computer matching purposes. For DoD, it is routine use #1.e. (2) and for the VA, it is routine use #39.
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Related to Privacy Act Systems of Records

  • Keeping and Marking of Records and Books (i) The Servicer will (and will cause each Originator to) maintain and implement administrative and operating procedures (including, without limitation, an ability to recreate records evidencing Receivables in the event of the destruction of the originals thereof), and keep and maintain all documents, books, records and other information reasonably necessary or advisable for the collection of all Receivables (including, without limitation, records adequate to permit the immediate identification of each new Receivable and all Collections of and adjustments to each existing Receivable). The Servicer will (and will cause each Originator to) give the Agents notice of any material change in the administrative and operating procedures referred to in the previous sentence. (ii) Such Loan Party will (and will cause each Originator to): (A) on or prior to the date hereof, ▇▇▇▇ its master data processing records and other books and records relating to the Loans with a legend, acceptable to the Agents, describing the Administrative Agent’s security interest in the Collateral and (B) upon the request of the Agents following the occurrence of an Amortization Event: (x) ▇▇▇▇ each Contract with a legend describing the Administrative Agent’s security interest and (y) deliver to the Administrative Agent all Contracts (including, without limitation, all multiple originals of any such Contract constituting an instrument, a certificated security or chattel paper) relating to the Receivables.

  • Privacy and Data Protection 8.1 The Receiving Party undertakes to comply with South Africa’s general privacy protection in terms Section 14 of the ▇▇▇▇ of Rights in connection with this Bid and shall procure that its personnel shall observe the provisions of such Act [as applicable] or any amendments and re-enactments thereof and any regulations made pursuant thereto. 8.2 The Receiving Party warrants that it and its Agents have the appropriate technical and organisational measures in place against unauthorised or unlawful processing of data relating to the Bid and against accidental loss or destruction of, or damage to such data held or processed by them.

  • Information Technology Accessibility Standards Any information technology related products or services purchased, used or maintained through this Grant must be compatible with the principles and goals contained in the Electronic and Information Technology Accessibility Standards adopted by the Architectural and Transportation Barriers Compliance Board under Section 508 of the federal Rehabilitation Act of 1973 (29 U.S.C. §794d), as amended. The federal Electronic and Information Technology Accessibility Standards can be found at: ▇▇▇▇://▇▇▇.▇▇▇▇▇▇-▇▇▇▇▇.▇▇▇/508.htm.

  • Criminal Records Bureau Checks The Academy shall comply with the requirements of paragraph 4 of the Schedule to the Education (Independent School Standards) (England) Regulations 2003 (as amended) in relation to carrying out enhanced criminal records checks, obtaining enhanced criminal records certificates and making any further checks, as required and appropriate for members of staff, supply staff, individual Governors and the Chair of the Governing Body.

  • Marking of Records At its expense, the Seller (or the Servicer on its behalf) shall ▇▇▇▇ its master data processing records relating to Pool Receivables and related Contracts, including with a legend evidencing that the undivided percentage ownership interests with regard to the Aggregate Participation related to such Receivables and related Contracts have been sold in accordance with the Agreement.