Project Closeout Procedures Sample Clauses

The Project Closeout Procedures clause outlines the steps and requirements necessary to formally complete and conclude a project. It typically details the documentation to be submitted, final inspections or approvals needed, and the process for addressing any outstanding issues or deficiencies. By establishing a clear process for project completion, this clause ensures that all parties fulfill their obligations, reduces the risk of disputes, and provides a structured transition from active work to project closure.
Project Closeout Procedures. The Subrecipient must submit the following to the Department at the completion of each Approved Project. 1) A Final Activity Report (Project Completion Report) that includes all required reporting data for the Approved Project including but not limited to eligible activities, costs, beneficiaries, and National Objective; 2) A recorded Notice of Completion;
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Project Closeout Procedures. The submission of a Single Audit does not exempt the Grantee from complying with project closeout procedures as may be issued by the Grantor, including, but not limited to, the submission of a financial statement of the project after termination of project activities.
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Project Closeout Procedures. When the Required Public Improvements have been completed, the following procedures must be followed in order to complete the transfer of the Required Public Improvements to the City and the reduction and subsequent elimination of the applicable performance security (collectively, “Project Closeout”):
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Project Closeout Procedures. The Entity is in charge of scheduling and holding the final inspection. The DOTD coordinator should be invited and should attend the final inspection. The DOTD Coordinator is responsible for entering the final inspection information into the DOTD system which is necessary for the closeout process to begin. The DOTD coordinator enters when the meeting was held and lists the attendees. In addition to this action by the DOTD Coordinator a letter from the Entity is required to begin the final estimate audit process. The Entity letter must be on entity letterhead stating that a final inspection has been held and they have accepted the project for maintenance. It must be signed by an Entity representative in authority.
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Project Closeout Procedures. The submission of a Single Audit does not exempt the Grantee from complying with project closeout procedures as may be issued by the Grantor, including, but not limited to, the submission of a financial statement of the project after termination of project activities. Grant monies shall be expended in accordance with this Agreement. Grantee may pay wages and fringe benefits for staff funded through this grant from its General or Payroll Account, then reimburse its General or Payroll Account for such advance using grant funds. Reimbursement may be every pay period, but, at minimum, must be every calendar quarter. Grantee may reimburse gross payroll each payday, reimburse life insurance and health care insurance each month, and reimburse taxes the month succeeding the calendar quarter. Supporting documentation, along with a rationale for the expense, must be kept for each check written from the grant account to the General or Payroll Account. Any such reimbursement must closely parallel the payment to be made from the General Account or Payroll Account. Grantees electing unemployment compensation coverage as reimbursable employers may not use grant money to build a contingency fund against possible future unemployment compensation claims. Grant payment for Unemployment Compensation claims filed against the Grantee electing this for of coverage is not permitted. Use of grant funds for expenditures other than those approved in the grant budget, or in a subsequent Budget Revision Request (“BRR”), is prohibited. Grant funds shall not be transferred to any other Grantee accounts. Exception to this provision is permitted only in the case of payroll, as noted previously, and for transfer of grant funds to cover expenditures incurred after the effective date of the grant, but prior to receipt of grant funds. Approval of a BRR by OVR Program Specialist and Analyst may also require an “Amendment to Contract Funding” that is fully executed by all parties if the program content is impacted or there is a change in planned program outcomes. In grants with more than one expenditure category (e.g., staffing and equipment), the monies allotted to each expenditure category may not be exceeded without an approved BRR. OVR recognizes that actual expenditures may exceed allowances; however, if an expenditure will exceed an estimated allowance by 25% in the Equipment or Other Category, the BRR must be approved by OVR Program Specialist prior to the expenditure. If salary for gran...
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Project Closeout Procedures. Subcontractor must provide as built drawings and all other documentation as defined in the prime contract for project closeout. Any delay or failure to provide these documents will delay retention release payment until all documents have been provided.
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Related to Project Closeout Procedures

  • Procurement Procedures 11.1 The Recipient must secure the best value for money and shall act in a fair, open and non-discriminatory manner in all purchases of goods and services.

  • Project Delivery Order Procedures The TIPS Member having approved and signed an interlocal agreement, or other TIPS Membership document, may make a request of the awarded vendor under this Agreement when the TIPS Member has services that need to be undertaken. Notification may occur via phone, the web, email, fax, or in person. Upon notification of a pending request, the awarded vendor shall make contact with the TIPS Member as soon as possible, but must make contact with the TIPS Member within two working days. Scheduling of projects (if applicable) may be accomplished when the TIPS Member issues a Purchase Order and/or an Agreement or Contract that will serve as “the notice to proceed” as agreed by the Vendor and the TIPS Member. The period for the delivery order will include the mobilization, materials purchase, installation and delivery, design, weather, and site cleanup and inspection. No additional claims may be made for delays as a result of these items. When the tasks have been completed the awarded vendor shall notify the client and have the TIPS Member or a designated representative of the TIPS Member inspect the work for acceptance under the scope and terms in the Purchase Order and/or Agreement or Contract. The TIPS Member will issue in writing any corrective actions that are required. Upon completion of these items, the TIPS Member will issue a completion notice and final payment will be issued per the contractual requirements of the project with the TIPS Member. Any Construction contract prepared by the TIPS Member’s Legal Counsel may alter the terms of this subsection, “Scheduling of Projects”.

  • Recovery Procedures 38.7.10.1 The nature and severity of any disaster will influence the recovery procedures. One crucial factor in determining how AT&T TENNESSEE will proceed with restoration is whether or not AT&T TENNESSEE’s equipment is incapacitated. Regardless of whose equipment is out of service, AT&T TENNESSEE will move as quickly as possible to aid with service recovery; however, the approach that will be taken may differ depending upon the location of the problem.

  • Claim Procedures Claim forms or claim information as to the subject policy can be obtained by contacting Benmark, Inc. (800-544-6079). When the Named Fiduciary has a claim which may be covered under the provisions described in the insurance policy, they should contact the office named above, and they will either complete a claim form and forward it to an authorized representative of the Insurer or advise the named Fiduciary what further requirements are necessary. The Insurer will evaluate and make a decision as to payment. If the claim is payable, a benefit check will be issued in accordance with the terms of this Agreement. In the event that a claim is not eligible under the policy, the Insurer will notify the Named Fiduciary of the denial pursuant to the requirements under the terms of the policy. If the Named Fiduciary is dissatisfied with the denial of the claim and wishes to contest such claim denial, they should contact the office named above and they will assist in making an inquiry to the Insurer. All objections to the Insurer's actions should be in writing and submitted to the office named above for transmittal to the Insurer.

  • Conformity Assessment Procedures 1. Each Party shall give positive consideration to accepting the results of conformity assessment procedures of other Parties, even where those procedures differ from its own, provided it is satisfied that those procedures offer an assurance of conformity with applicable technical regulations or standards equivalent to its own procedures. 2. Each Party shall seek to enhance the acceptance of the results of conformity assessment procedures conducted in the territories of other Parties with a view to increasing efficiency, avoiding duplication and ensuring cost effectiveness of the conformity assessments. In this regard, each Party may choose, depending on the situation of the Party and the specific sectors involved, a broad range of approaches. These may include but are not limited to: (a) recognition by a Party of the results of conformity assessments performed in the territory of another Party; (b) recognition of co-operative arrangements between accreditation bodies in the territories of the Parties; (c) mutual recognition of conformity assessment procedures conducted by bodies located in the territory of each Party; (d) accreditation of conformity assessment bodies in the territory of another Party; (e) use of existing regional and international multilateral recognition agreements and arrangements; (f) designating conformity assessment bodies located in the territory of another Party to perform conformity assessment; and (g) suppliers’ declaration of conformity. 3. Each Party shall exchange information with other Parties on its experience in the development and application of the approaches in Paragraph 2(a) to (g) and other appropriate approaches with a view to facilitating the acceptance of the results of conformity assessment procedures. 4. A Party shall, upon request of another Party, explain its reasons for not accepting the results of any conformity assessment procedure performed in the territory of that other Party.