Public Records and Retention Sample Clauses

Public Records and Retention. 10.1 By execution of this contract, Contractor agrees to all provisions of Chapter 119, F.S., and any other applicable law, and shall: 10.1.1 Keep and maintain public records required by the Department of Elder Affairs and the Agency to perform the contracted services. 10.1.2 Upon request from the Department of Elder Affairs and/or the Agency custodian of public records, provide the Agency a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F.S., or as otherwise provided by law. 10.1.3 Ensure that public records that are exempt, or confidential and exempt, from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the Agency. 10.1.4 Upon completion of the contract, the Contractor will either transfer, at no cost to the Agency, all public records in possession of the Contractor to the Agency or will keep and maintain public records required by the Agency. If the Contractor transfers all public records to the Agency upon completion of the contract, Contractor shall destroy any duplicate public records that are exempt, or confidential and exempt, from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Agency in a format that is compatible with the information technology systems of the Agency. 10.2 The Agency may unilaterally cancel this contract, notwithstanding any other provisions of this contract, for refusal by the Contractor to comply with Section 10 of this contract by not allowing public access to all documents, papers, letters, or other material made or received by the Contractor in conjunction with this contract, unless the records are exempt, or confidential and exempt, from Section 24(a) of Article I of the State Constitution and Section 119.07(1), F.S. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Contract Manager or Agency Records Management Designee Northwest Florida Area Agency on Aging ▇▇▇▇ ▇▇...

Public Records and Retention. 8.1 If, under any contract or agreement incorporating this Master Agreement by reference, the P r o vi d e r is providing services and is acting on behalf of the A g e n c y as provided under section 119.011(2), Florida Statutes, the Provider, subject to the terms of section 287.058(1)(c), Florida Statutes, and any other applicable legal and equitable remedies, shall: a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services. b) Provide the public with access to public records on the same terms and conditions that the Agency would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. d) Meet all requirements for retaining public records and transfer, at no cost, to the A g e n c y all public records in possession of the Provider upon termination or expiration of any contract or agreement incorporating this Master Agreement by reference and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the A g e n c y in a format that is compatible with the information technology systems of the Agency. 8.2 The A g e n c y may unilaterally cancel this Master Contract, and any contract or agreement incorporating this Master Agreement by reference, notwithstanding any other provisions of this Master Agreement, for refusal by the Provider to comply with Section 8 of this Master Agreement by not allowing public access to all documents, papers, letters, or other material made or received by the Provider in conjunction with the contract or agreement incorporating this Master Agreement by reference, unless the records are exempt from Section 24(a) of Article I of the State Constitution and Section 119.07(1), Florida Statutes.

Public Records and Retention. 8.1 If, under any contract or agreement incorporating this Master Contract by reference, the Contractor is providing services and is acting on behalf of the AAAPP as provided under section 119.011(2), Florida Statutes, the Contractor, subject to the terms of section 287.058(1)(c), Florida Statutes, and any other applicable legal and equitable remedies, shall: a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services. b) Provide the public with access to public records on the same terms and conditions that the AAAPP would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. d) Meet all requirements for retaining public records and transfer, at no cost, to the AAAPP all public records in possession of the Contractor upon termination or expiration of any contract or agreement incorporating this Master Contract by reference and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the AAAPP in a format that is compatible with the information technology systems of the AAAPP. 8.2 The AAAPP may unilaterally cancel this Master Contract, and any contract or agreement incorporating this Master Contract by reference, notwithstanding any other provisions of this Master Contract, for refusal by the Contractor to comply with Section 8 of this Master Contract by not allowing public access to all documents, papers, letters, or other material made or received by the Contractor in conjunction with the contract or agreement incorporating this Master Contract by reference, unless the records are exempt from Section 24(a) of Article I of the State Constitution and Section 119.07(1), Florida Statutes.

Public Records and Retention. Information stored on the system or ▇▇▇▇ School District equipment, including e-mail, e-mail attachments, web postings, and voice mail messages may become records of ▇▇▇▇ School District. ▇▇▇▇ School District records pertaining to ▇▇▇▇ School's business, whether paper or computerized, are considered public records and, therefore, may be subject to disclosure under the Public Records Act ("PRA") and Title 5, section 16020, et seq., of the California Code of Regulations, pertaining to the retention and destruction of school records. • A ▇▇▇▇ School District e-mail/bear-mail account is not intended for permanent storage of e-mail. ▇▇▇▇ School District may retain or dispose of an employee's e-mail, whether an employee is currently or formerly employed by ▇▇▇▇ School District. E-mail account in-boxes and out-boxes may be purged as often as every 90 days by ▇▇▇▇▇ IT/▇▇▇▇ School District. • Employees/Students shall remove or delete e-mail and other electronic files from the ▇▇▇▇ School District e-mail and bear-mail accounts regularly. E-mail and other electronic files that are classified as ▇▇▇▇ School District records shall first be preserved in either of the three manners described in paragraph (2) above. If, for any reason, an employee believes an e-mail, voice mail, text message or other electronically-stored record should be preserved in electronic form, the employee shall notify the Technology Department that the record should be preserved in electronic form. I understand and will abide by the above Terms and Conditions for Technology Acceptable Use Agreement. I further understand that any violation of the regulations above is unethical and may constitute a criminal offense. Should I commit any violation, my access privileges may be revoked, school disciplinary action may be taken and/or appropriate legal action. Policy ▇▇▇▇ SCHOOL DISTRICT Approved: July 14, 2010 Ross, California

Public Records and Retention. 1. Information stored on the System or LCMSD equipment, including e-mail, e-mail attachments, Web postings, and voice mail messages may become records of LCMSD. LCMSD records pertaining to LCMSD's business, whether paper or computerized, are considered public records and, therefore, may be subject to disclosure under the Public Records Act ("PRA") and Title 5, section 16020, et seq., of the California Code of Regulations, pertaining to the retention and destruction of school records. 2. A LCMSD e-mail account is not intended for permanent storage of e-mail. LCMSD may retain or dispose of an employee's e-mail, whether an employee is currently or formerly employed by the LCMSD. E-mail account in-boxes and out-boxes may be purged as often as every 90 days by LCMSD's Information Systems department. 3. Employees shall remove or delete e-mail and other electronic files from LCMSD e-mail accounts regularly. E-mail and other electronic files that are classified as LCMSD records shall first be preserved in either of the three manners described in paragraph (2) above. If, for any reason, an employee believes an e-mail, voice mail, text message or other electronically-stored record should be preserved in electronic form, the employee shall notify the Information Systems department that the record should be preserved in electronic form. I understand and will abide by the Terms and Conditions of the Larkspur-Corte Madera Internet User Agreement. I further understand that any violation of the regulations above is unethical and may constitute a criminal offense. Should I commit any violation, my access privileges may be revoked, school disciplinary action may be taken and/or appropriate legal action. T oday’s Date / / User Signature Job Location Job Title *User E-mail address: @▇▇▇▇▇▇▇▇▇▇.▇▇▇ Password: lcmlcm123 *Address will be your first initial, last name. To Logon, go to ▇▇▇.▇▇▇▇▇.▇▇▇ and enter your username and password as above. Once you are logged on, you must personalize your password. I understand that it is my obligation to change my password upon activation of this account: Initial here. Email address where notice of activation may be sent:

Public Records and Retention. 8.1 If under any contract or agreement incorporating this Master Contract by reference, the Provider is providing services and is acting on behalf of ElderSource as provided under section 119.011(2), Florida Statutes, the Provider, subject to the terms of section 287.058(1)(c), Florida Statutes, and any other applicablelegal and equitableremedies, shall: a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services. b) Provide the public with access to public records on the same terms and conditions that ElderSource would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. d) Meet all requirements for retaining public records and transfer, at no cost, to ElderSource all public records in possession of the Provider upon termination or expiration of any contract or agreement incorporating this Master Con tract by reference and destroy any du plicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to ElderSource in a format that is compatible with the information technology systems of ElderSource and that of the Department. 8.2 ElderSource may unilaterally cancel this Master Contract, and any contract or agreement incorporating this Master Contract by reference, notwithstanding any other provisions of this Master Contract, for refusal by the Provider to comply with Section 8 of this Master Contract by not allowing public access to all documents, papers, letters, or other material made or received by the Provider in conjunction with the contract or agreement incorporating this Master Contract by reference, unless the records are exempt from Section 24(a) of Article I of the State Constitution and Section 119.07(1), Florida Statutes.

Public Records and Retention. Consultant understands that any and all records related to Contractor, whether electronic, paper, or otherwise recorded, are subject to the Vermont Public Records Act and that the determination of how those records must be handled is solely within the purview of Contractor. Consultant agrees to retain, in company files, and to produce to Contractor within the time periods requested, all books, documents, accounting records, and other evidence related to Contractor, at any time during this Agreement and for a period of at least three (3) years after its termination.

Public Records and Retention. Each Party to this Agreement is a public agency subject to Washington’s Public Records Act, chapter 42.56 RCW, and to Washington’s laws pertaining to the retention of public records, including chapter 40.14 RCW. Each Party will be solely responsible for compliance with these laws in relationship to records requests received by that Party for any records prepared, owned, used, or retained by that Party. The Party receiving a records request will respond to the request in accordance with that Party’s procedures. The Lead Agency will be solely responsible for maintaining records related to the responsibilities of the Lead Agency.

Public Records and Retention. Information stored on the system or ▇▇▇▇ School District equipment, including e-mail, e-mail attachments, web postings, and voice mail messages may become records of ▇▇▇▇ School District. ▇▇▇▇ School District records pertaining to ▇▇▇▇ School's business, whether paper or computerized, are considered public records and, therefore, may be subject to disclosure under the Public Records Act ("PRA") and Title 5, section 16020, et seq., of the California Code of Regulations, pertaining to the retention and destruction of school records. • A ▇▇▇▇ School District e-mail/bear-mail account is not intended for permanent storage of e-mail. ▇▇▇▇ School District may retain or dispose of an employee's e-mail, whether an employee is currently or formerly employed by ▇▇▇▇ School District. E-mail account in-boxes and out-boxes may be purged as often as every 90 days by ▇▇▇▇▇ IT/▇▇▇▇ School District. • Employees/Students shall remove or delete e-mail and other electronic files from the ▇▇▇▇ School District e-mail and bear-mail accounts regularly. E-mail and other electronic files that are classified as ▇▇▇▇ School District records shall first be preserved in either of the three manners described in paragraph (2) above. If, for any reason, an employee believes an e-mail, voice mail, text message or other electronically-stored record should be preserved in electronic form, the employee shall notify the Technology Department that the record should be preserved in electronic form. I understand and will abide by the above Terms and Conditions for Technology Acceptable Use Agreement. I further understand that any violation of the regulations above is unethical and may constitute a criminal offense. Should I commit any violation, my access privileges may be revoked, school disciplinary action may be taken and/or appropriate legal action. Policy ▇▇▇▇ SCHOOL DISTRICT Approved: July 14, 2010 Ross, California