Requests for Official Time Clause Samples

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Requests for Official Time. Stewards are authorized to perform and discharge the duties and responsibilities of their position as it relates to representing the employees of the Unit. Requests by Stewards to meet with employees or requests by bargaining unit employees to meet with Stewards shall not require prior explanation to the supervisor of the problem(s) involved other than to identify the area to be visited, and the general nature of the Union representational matter(s). Union representatives shall obtain advance permission (by submitting an Official Time Form or Leave Request) from their immediate supervisor or their immediate supervisor’s designee when leaving work to transact permissible labor-management business (as defined by this Agreement) during work hours. The Union representative shall provide sufficient information on the “Official Time Form” or Leave Request to permit the supervisor to grant or deny the request. If the request for Official Time/Leave is denied, the Union representative will be informed at that time when he or she will be permitted to leave. If the immediate supervisor is not available, permission will be requested from the next higher level of supervision.
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Requests for Official Time. A. Union representatives must request official time using the Agency’s Official Time Request form/system, filling in all of the information indicated. In order to be approved, requests for official time for Council 238 must be routed to the Office of Mission Support (OMS)-Labor and Employee Relations Division (LERD) and to the employee’s immediate supervisor. Requests for official time for local unions, within Council 238, must be routed to the local designated authorizing official and to the employee’s immediate supervisor. If no such designated authorizing official is identified, the local human resources officer shall be considered the authorizing official. Requests must be made sufficiently in advance and with sufficient detail to allow an assessment as to whether the time requested is reasonable and necessary to grant such time to accomplish such task(s). The authorizing official will notify the union representative and the first- level supervisor of all approved and denied requests. For continuing or ongoing requests, renewals must be submitted no less than once per pay period. Supervisors, designated authorizing officials, OMS-LERD representatives, field LER specialists, Human Resources Officers (HROs) and other designated management officials may delegate their approving authority. B. The designated Official Time Request form or system is also to be used following the use of official time to accurately account for the time, filling in all of the information indicated. C. The Agency may develop and implement other procedures and/or mechanisms for requesting and tracking in the future, such as utilizing PeoplePlus or a successor system.
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Requests for Official Time. It is agreed by the Parties that Union Representatives shall use official time prudently. It is further agreed that Union Representatives have the obligation to request official time, and that supervisors have the obligation to respect such requests, and grant official time in accordance with this Master Agreement. A. A Local Union Representative, when desiring to perform representational duties during working hours, shall first inform his immediate supervisor of the:
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Requests for Official Time. A. Union representatives must request official time in advance using the Agency’s Official Time Request form/system, filling in all of the information indicated. Official Time Requests will not be unreasonably denied. (1) In order to be approved, requests for official time for Council 238 must be routed to the Office of Mission Support (OMS)-Labor and Employee Relations Division (LERD) and to the employee’s immediate supervisor. (2) Requests for official time for local unions, within Council 238, must be routed to the local designated authorizing official and to the employee’s immediate supervisor. If no such designated authorizing official is identified, the local human resources officer shall be considered the authorizing official. (3) Requests must be made sufficiently in advance and with sufficient detail to allow an assessment as to whether the time requested is reasonable and necessary to grant such time to accomplish such task(s). The authorizing official will act on a request within a reasonable time. The authorizing official will also timely notify the union representative and the first-level supervisor of all approved and denied requests. (4) For continuing or ongoing requests, renewals must be submitted no less than once per pay period. (5) Supervisors, designated authorizing officials, OMS-LERD representatives, field LER specialists, Human Resources Officers (HROs) and other designated management officials may delegate their approving authority. B. The designated Official Time Request form or system is also to be used following the use of official time to accurately account for the time, filling in all of the information indicated. The Agency may develop and implement other procedures and/or mechanisms for requesting and tracking in the future, such as utilizing PeoplePlus or a successor system. C. The Union will be provided on a bi-weekly basis, reports that will include, at a minimum, the employee name, location, amount of official time used, the date of its use, the purpose of the use of such time, and the approving officials.
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Requests for Official Time a. In determining whether to grant official time, the HRO, or designated management official, must consider the urgency of the request for official time, work load, mission, and scheduling requirements. If the request is in reaction to a sensitive issue, which requires an immediate response, the HRO, or designated management official, will make every effort to grant the request immediately, or as soon as possible. If permission is delayed, the HRO, or designated management official, will give the reason for the delay. Requests for official time in reaction to a sensitive issue can be verbal but must be followed by a written request as soon as practicable. b. Requests for official time must be addressed to the HRO or designated management official and must include: the time period for the request, general purpose (negotiations, mid-term negotiations, labor/management relationship, grievance and appeals), and name(s) of the individual(s) for which the official time is requested and the employee(s) supervisor’s name(s). 4-4 WEAR OF MILITARY UNIFORM NOT REQUIRED ON OFFICIAL TIME When on official time, employees are not required to wear military uniforms. When official time is granted, it will include time reasonably necessary to change out of and back into military uniforms.
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Requests for Official Time. A. The employee Union Representative must be in a duty status to use official time. B. The approval request must be made to the immediate supervisor or designee in writing using OPM Form 71, Request for Leave or Approved Absence, generally the day prior to the requested time and include the date, time, duration and the type of official time requested, i.e., May 2, 2013 from 1-3 p.m., 2 hours, grievance meeting (Code 38). Any verbal requests necessary to address emergent representational issues and approvals will be followed up with an OPM Form 71. If operational necessity prohibits the release of employee Union Representative at the time requested, the Employer will provide written notice of the reason for the denial and provide an alternate time within one (1) business day or as soon as practicable. C. Each employee Union representative will record his or her official time in the Employer’s time and attendance system using the below categories:
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Related to Requests for Official Time

  • Official Time Duty time that is granted to representatives on behalf of the exclusive representative to perform representational functions without loss of pay or charge to an employee’s leave account. Official time will not be granted for internal union business, as defined by 5 USC 7131(b).

  • Requests for Swing Loans The Borrower shall give the Administrative Agent prior notice (which may be written or oral) no later than 1:00 p.m. (Chicago time) on the date upon which the Borrower requests that any Swing Loan be made, of the amount and date of such Swing Loan, and, if applicable, the Interest Period requested therefor. The Administrative Agent shall promptly advise the Swing Line Lender of any such notice received from the Borrower. Thereafter, the Swing Line Lender shall notify the Administrative Agent (who shall thereafter promptly notify the Borrower) whether or not it has elected to make such Swing Loan. If the Swing Line Lender agrees to make such Swing Loan, it may in its discretion quote an interest rate to the Borrower at which the Swing Line Lender would be willing to make such Swing Loan available to the Borrower for the Interest Period so requested (the rate so quoted for a given Interest Period being herein referred to as “Swing Line Lender’s Quoted Rate”). The Borrower acknowledges and agrees that the interest rate quote is given for immediate and irrevocable acceptance. If the Borrower does not so immediately accept the Swing Line Lender’s Quoted Rate for the full amount requested by the Borrower for such Swing Loan, the Swing Line Lender’s Quoted Rate shall be deemed immediately withdrawn and such Swing Loan shall bear interest at the rate per annum determined by adding the Applicable Margin for Base Rate Loans under the Revolving Credit to the Base Rate as from time to time in effect. Subject to the terms and conditions hereof, the proceeds of each Swing Loan extended to the Borrower shall be deposited or otherwise wire transferred to an account of the Borrower maintained with the Administrative Agent or its Affiliate or as the Borrower, the Administrative Agent, and the Swing Line Lender may otherwise agree. Anything contained in the foregoing to the contrary notwithstanding, the undertaking of the Swing Line Lender to make Swing Loans shall be subject to all of the terms and conditions of this Agreement (provided that the Swing Line Lender shall be entitled to assume that the conditions precedent to an advance of any Swing Loan have been satisfied unless notified to the contrary by the Administrative Agent or the Required Lenders).

  • Requests for Leave A request for annual leave shall be submitted to the employee's immediate supervisor on an approved form designated by the Human Resources Division. Leave may be taken only after approved by the employee's division director so that the department/division can function smoothly and efficiently. Annual leave will be granted, when practicable, in line of department/division seniority and in accordance with employee preference, but it is understood that the efficient operation of the Department shall be the first consideration. Leave may only be used as earned and annual leave with pay shall not be allowed in advance of being earned. If an employee has insufficient leave credits to cover a period of absence, no allowance for leave shall be granted in advance or in anticipation of future leave credits. In such cases, payroll deductions for the time lost shall be made for the period during which the absence occurred. Employees may request annual leave after six months of full time regular employment with the County. In the event that an employee's scheduled annual leave must be canceled due to operational needs of the Department, the employee shall be given at least thirty (30) days notice, except in the case of emergencies. Employees must submit a written request for annual leave dates prior to March 1 of each calendar year on a form that will be distributed to all employees no later than January 2 of each calendar year. Once approved, any changes in an employee's annual leave schedule must be approved by his/her division director. No such change shall be unreasonably denied.

  • Requests for Information The Grantee shall fully and promptly comply with all reporting requirements and requests for information issued by the Department or its authorized designee. The Grantee shall provide such information in the format requested by the Department. The Grantee shall ensure that its staff, interns, volunteers, and subcontractors comply in a timely and complete manner with all the Department’s requests for information. The Grantee shall comply in a timely manner with requests by the Department or its authorized designee for financial information, records, and documents related to evaluating costs of programs and ser vices provided by the Grantee’s probation department. The Grantee shall timely submit any files or records of the Grantee’s juvenile probation department, or any facility or program operated by or under the authority of the Grantee, requested by the Department or its authorized designee as a part of the monitoring, auditing, or investigatory process.

  • Official Language The official language of this Agreement is the English language only, which language shall be controlling in all respects, and all versions of this Agreement in any other language shall not be binding on the parties hereto or nor shall such other versions be admissible in any legal proceeding, including arbitration, brought under this Agreement. All communications and notices to be made or given pursuant to this Agreement shall be in the English language.