RETENDERING AND HANDOVER Sample Clauses
The RETENDERING AND HANDOVER clause outlines the procedures and responsibilities involved when a contract is nearing its end and the services or assets are to be transferred to a new provider or back to the client. Typically, this clause details the timelines for initiating a retendering process, the obligations of the outgoing contractor to cooperate and provide necessary information, and the steps for a smooth transition of operations, personnel, or assets. Its core function is to ensure continuity of service and minimize disruption by clearly defining how the handover should be managed and what support the outgoing party must provide during the transition period.
RETENDERING AND HANDOVER. 24.1 Within 30 days of being requested by the DFE, the Contractor shall provide, and thereafter keep updated, in a fully indexed and catalogued format, all the information reasonably necessary to enable the DFE to issue tender documents for the future provision of replacement services.
24.2 The DFE shall take reasonable precautions to ensure that the information referred to in clause 24.1 is given only to potential contractors who have qualified to tender for the future provision of the replacement services.
24.3 The DFE shall require that all potential Contractors treat the information in confidence; that they do not communicate it except to such persons within their organisation and to such extent as may be necessary for the purpose of preparing a response to an invitation to tender issued by the DFE; and that they shall not use it for any other purpose.
24.4 The Contractor shall allow access to the Premises in the presence of DFE’s authorised representative, to any person representing any potential contractor whom the DFE has selected to tender for the future provision of the Services.
24.5 If access is required to the Contractor’s Premises for the purposes of clause 26.4, the DFE shall give the Contractor 7 days’ notice of a proposed visit together with the names of all persons who will be visiting.
24.6 The Contractor shall co-operate fully with the DFE during any handover at the end of the Contract including allowing full access to, and providing copies of, all documents, reports, summaries and any other information necessary in order to achieve an effective transition without disruption to routine operational requirements.
24.7 Within 10 Business Days of being requested by the DFE, the Contractor shall transfer to the DFE, or any person designated by the DFE, free of charge, all computerised filing, recording, documentation, planning and drawing held on software and utilised in the provision of the Services. The transfer shall be made in a fully indexed and catalogued disk format, to operate on a proprietary software package identical to that used by the DFE.
RETENDERING AND HANDOVER. 31.1 Within twenty-one (21) Working Days of being so requested by the Authority, the Supplier shall provide, and thereafter keep updated, in a fully indexed and catalogued format, all the information necessary to enable the Authority to issue tender documents for the future provision of the Services.
31.2 The Authority shall take all necessary precautions to ensure that the information referred to in 31.1 is given only to potential Suppliers who have qualified to tender for the future provision of the Services.
31.3 The Authority shall require that all potential Suppliers treat the information in confidence; that they do not communicate it except to such persons within their organisation and to such extent as may be necessary for the purpose of preparing a response to an invitation to tender issued by the Authority, and that they shall not use it for any other purpose.
31.4 The Supplier shall indemnify the Authority against any claim made against the Authority at any time by any person in respect of any liability incurred by the Authority arising from any deficiency or inaccuracy in information which the Supplier is required to provide under clause 31.1.
31.5 The Supplier shall co-operate fully with the Authority during the handover arising from the completion or earlier termination of the Framework Agreement. This co-operation, during the period of the new Supplier setting up operations, shall extend to allowing full access to, and providing copies of, all documents, reports, summaries and any other information necessary in order to achieve an effective transition without disruption to routine operational requirements.
31.6 Within ten (10) Working Days of being so requested by the Authority, the Supplier shall transfer to the Authority, or any person designated by the Authority, free of charge, all computerised filing, recording, documentation, planning and drawing held on software and utilised in the provision of the Services. The transfer shall be made in a fully indexed and catalogued disk format, to operate on a proprietary software package identical to that used by the Authority.
RETENDERING AND HANDOVER. Within 21 days of being requested by the Authority, the Supplier shall provide, and thereafter keep updated, in a fully indexed and catalogued format, all the information necessary to enable the Authority to issue tender documents for the future provision of the Services. The Authority shall take all necessary precautions to ensure that the information referred to in clause 43.1 is given only to potential providers who have qualified to tender for the future provision of the Services. The Authority shall require that all potential providers treat the information in confidence; that they do not communicate it except to such persons within their organisation and to such extent as may be necessary for the purpose of preparing a response to an invitation to tender issued by the Authority; and that they shall not use it for any other purpose.
RETENDERING AND HANDOVER. 13.1 Within 21 days of being so requested by DFID's Representative the Supplier shall provide:
(a) and thereafter keep updated and accessible to DFID, in a fully indexed and catalogued format, all the information reasonably necessary to enable DFID to issue tender documents for the future provision of the Services and for a third party to prepare an informed, nonqualified offer for those Services and not be disadvantaged in any procurement process compared to the Supplier (if the Supplier is invited to participate);
(b) a draft exit plan to be agreed with DFID that shall set out each Parties obligations in detail in order to ensure a smooth and efficient transfer of the Services to DFID for a
RETENDERING AND HANDOVER.
8.1 In the event that a different organisation is required to take on the Services at the expiry or termination of the Agreement for whatever reason, the Supplier shall co-operate in arrangements for the transfer.
8.2 Any arrangements required by the Client but not specified in clause 8.3 and clause 8.4 below shall be regarded as variations of the requirements of the Agreement under clause 6.
8.3 In the period leading up to the handover of the Service: • Within 21 days of being so requested by the Client, the Supplier shall provide, and thereafter keep updated all the documented information necessary for the Client to issue tender documents for the future provision of the Services. This information shall be provided free of charge to the Client. • Within 21 days of being so requested by the Client, the Supplier shall provide login credentials for any external services used by the website and controlled by the Supplier. This information shall be provided free of charge to the Client. • Within 21 days of being so requested by the Client, the Supplier shall provide a quotation for the packaging, supply and transfer of Source code/Databases and Assets to the Client or different organisation as nominated by the Client. • The Client shall request that such service providers shall treat the information in confidence to their staff who need to be involved in preparing the response of the invitation to tender and that they shall not use it for any other purpose. • The Supplier shall co-operate in all other ways reasonably requested by the Client.
8.4 At the time of the handover of the Service: • The Supplier shall co-operate fully with the Client in order to achieve an effective transfer without disruption to the provision of the Service. • The Supplier shall allow the Client or any party nominated by the Client full access to all documents, reports, summaries and any other information necessary for the transfer. • The Supplier shall transfer to the Client, or any party nominated by the Client all computerised filing, recording, documentation, planning and drawing held on software and utilised in the provision of the services. • All reasonable costs quoted in clause 8.3 incurred by the Supplier in transferring code, documentation and files during this time shall be reimbursed by the Client.
RETENDERING AND HANDOVER. Within 30 days of being requested by the DFE, the Contractor shall provide, and thereafter keep updated, in a fully indexed and catalogued format, all the information reasonably necessary to enable the DFE to issue tender documents for the future provision of replacement services.
RETENDERING AND HANDOVER. 31.1 Subject to Clauses 12 (Confidentiality) and 13 (Data Protection), during the 12 months preceding the expiry of this Call off Contract or after the Employer has given notice to terminate this Agreement or at any other time as directed by the Employer, and within fifteen
RETENDERING AND HANDOVER. 33.1 Subject to Clauses 14 (Confidentiality) and 15 (Data Protection Act), during the 12 months preceding the expiry of this Agreement or after the Council has given notice to terminate this Agreement or at any other time as directed by the Council, and within fifteen (15) Working Days of being so requested by the Council, the Provider shall fully and accurately disclose to the Council free of charge any and all information in relation to all personnel engaged in carrying out the Services including but not limited to all relevant employees who it is envisaged by the Provider will transfer as a consequence of a transfer under ▇▇▇▇ as the Council may request, in particular but not necessarily restricted to any of the following:
33.1.1 a list of employees employed by the Provider;
33.1.2 a list of agency workers, agents and independent contractors engaged by the Provider ;
33.1.3 the total payroll bill (i.e. total taxable pay and allowances including employer’s contributions to pension schemes) of those personnel;
33.1.4 the terms and conditions of employment of the employees of the Provider engaged in the provision of Services, their age, salary, date continuous employment commenced (for the purposes of calculating redundancy payments) and (if different) the commencement date, enhancement rates, any other factors affecting their redundancy entitlement and any outstanding claims arising from employment.
33.1.5 The proportions of working time spent by individual employees in servicing individual service users.
33.2 The Training Provider shall warrant the accuracy of all the information provided to the Council pursuant to this Clause and authorises the Council to use any and all the information as it may consider necessary for the purposes of its business or for informing any tenderer of any services which are substantially the same as the Services (or any part thereof).
33.3 During the 12 months preceding the expiry of this Contract or where notice to terminate this Contract for whatever reason has been given, the Provider shall allow the Council or such other persons as may be authorised by the Council to communicate with and meet all relevant employees who it is envisaged by the Provider and/or the Council will transfer as a consequence of a transfer under TUPE and their trade union or employee representatives as the Council may reasonably request.
33.4 During the 12 months preceding the expiry of this Contract or where notice to terminate this Agreement for...