ROOM RESERVATION PROCEDURES Sample Clauses
ROOM RESERVATION PROCEDURES. In order to assign specific room types to your attendees, each sleeping room in your Room Block must be confirmed no later than [date] (“Reservation Due Date”). In order to assign individuals to specific rooms, room reservations will be required. We understand that your guests will be phoning in their reservation requests, to the following number: (▇▇▇) ▇▇▇-▇▇▇▇. It is important that each of your guests contact the Hotel at least thirty days prior to your arrival date and identify themselves as part of your group, and provide us with guest name, home or business address, email address (if any), requested type of room, requested bed type (i.e. king, double/double, queen, twin or suites), check-in and check-out dates and VIP status. Any requests for special room arrangements must be made at the time of this call. It would be appreciated if the Hotel could be included on the attendee mailing list, to stay informed as to when reservations are likely to begin arriving. The Hotel does not confirm reservations to the individual in writing. After Reservation Due Date as described above and prior to your arrival date, all room nights which have not been reserved as described above will be deemed to be room nights which your group will not use, and they will become subject to the attrition provisions herein. Such room nights will at that date be returned to the Hotel's general inventory. Reservation requests from your attendees received after Reservation Due Date will be accepted on a space available basis, at the higher of the contract rate or rate available at that time. Should such requests be accepted, such room nights will be credited to your block for purposes of any calculation of attrition.
ROOM RESERVATION PROCEDURES. Once this contract is accepted, we will be holding your contracted guest room block for the use of your attendees. The Hotel will create a personalized reservation link upon receipt of the signed group room agreement that will assist your guests in making their individual reservations online. Room Charges will be as follows: Individuals will pay for their own room and tax only. All incidentals will be the responsibility of the individuals. Guest accommodations will be available at 3:00 pm on arrival day and reserved until 11:00am on departure day. If an individual cancellation is required, a 48 hour, prior to arrival notice is required to avoid charges.
ROOM RESERVATION PROCEDURES. Hotel understands that the Group’s guests will be making their reservation requests online, through the applicable website address, to be provided by the Hotel. Each of the Group’s guests must identify him or herself online as part of the Group by inserting the Group identification code, which will be provided by the Hotel. Guests confirming reservations through the Internet must provide all other information required by the Hotel at the website. The Group’s meeting planner must separately provide the Hotel with any attendee's VIP status. Guests may cancel their reservation through December 30, 2026 with no penalty. Reservations canceled December 31, 2026 or after will be charged a one night room and tax nonrefundable penalty. Hotel will credit OFMA for pick up and rebate purposes for cancelation penalties collected.
ROOM RESERVATION PROCEDURES. To assign individuals to specific rooms, room reservations will be required. Hotel understands that the Group’s guests will be making their reservation requests online, through the applicable website address, to be provided by the Hotel. Each of the Group’s guests must identify him or herself online as part of the Group by inserting the Group identification code, which will be provided by the Hotel. Guests confirming reservations through the Internet must provide all other information required by the Hotel at the website. The Group’s meeting planner must separately provide the Hotel with any attendee's VIP status. The Hotel reserves the right to change the method used, information required, email address or any other aspect of the reservation process.