SAFETY FILE Clause Samples
The Safety File clause establishes the requirement for maintaining a comprehensive record of all health and safety information relevant to a construction project. This file typically includes details such as design assumptions, risk assessments, maintenance procedures, and instructions for safe operation of the completed structure. Its core practical function is to ensure that anyone involved in future work on the building—such as maintenance, repairs, or alterations—has access to essential safety information, thereby reducing risks and promoting ongoing compliance with health and safety regulations.
SAFETY FILE. (a) To maintain and keep and to hand over to the Landlord all relevant information for updating the safety file of the Landlord (the “Landlord’s Safety File”) in respect of any construction work as defined in the Safety Health & Welfare at Work ▇▇▇ ▇▇▇▇ - 2014 including fit-out works carried out by the Tenant (or its under-tenant(s) where appropriate) to the Demised Premises and to ensure that all such information can be incorporated into the Landlord’s 3D Building Information Asset Model (i.e. in a Revit/3D format).
(b) In respect of any construction work carried out or to be carried out by the Tenant (or its under-tenant(s) where appropriate) to the Demised Premises which obliges the Tenant or such other party to keep a safety file (the “Tenant’s Safety File”) the Tenant shall retain or procure that there is retained therein all relevant information in relation to such construction work and on completion of such construction work shall expeditiously hand a duplicate copy of the Tenant’s Safety File to the Landlord or his authorised agent or nominee and the Tenant will ensure that all such information can be incorporated into the Landlord’s 3D Building Information Asset Model (i.e. in a Revit/3D format).
(c) To maintain, keep and update as and when required the Tenant’s Safety File and when requested to do so to make same available for inspection by the Landlord or its authorised agent or nominee.
(d) To supply the Landlord or his authorised agent or nominee with all necessary information and updates relating to the Tenant’s Safety File to enable the Landlord to update any copy thereof maintained by the Landlord and to ensure that all such information is provided in a format that is compatible with BIM.
(e) On the assignment of this Lease to hand over the Tenant’s Safety File to the assignee and on or prior to the Termination Date to hand over the original Tenant’s Safety File to the Landlord or his authorised agent or nominee.
(f) In the event, that the Landlord makes available the Landlord’s Safety File to the Tenant, to hold the Landlord’s Safety File in trust and to the order of the Landlord and to return it as soon as possible and in any event at the request of the Landlord or his authorised agent or nominee.
(g) To comply with the requirements of the Safety Health & Welfare at Work ▇▇▇ ▇▇▇▇ and any regulations made thereunder and/or under any legislation repealed by it including provisions for appointment of a project supervisor for the design stage...
SAFETY FILE. The Landlord shall maintain the Safety File for the Building in accordance with its obligations under the Safety Health and Welfare at Work (Construction) Regulations 2013 and the Landlord acknowledges the right of the Tenant to production of the said Safety File and a copy of the application for any Fire Safety Certificate for the Building or the Building Common Areas and to delivery of copies thereof (at the Tenant’s cost) and hereby undertakes with the Tenant for safe custody of same.
SAFETY FILE. In relation to any work from time to time undertaken by or on behalf of the Tenant in on or to the Demised Premises or in the fitting out thereof to submit to the Landlord all such drawings designs specifications details and information as may be appropriate for the up-dating of the Safety File maintained by the Landlord in relation to the property comprising the Demised Premises whether alone or with other premises.
SAFETY FILE. The Contractor shall; submit a safety file once the contract has been awarded before commencement of any activity on site,
SAFETY FILE. 25 ----------- 7 MANAGEMENT COMPANY COVENANTS....................... 25 ---------------------------- 7.1 Services..................................... 25 -------- 7.2 Common Areas Deed............................ 25 ----------------- 8 PROVISOS........................................... 25 -------- 8.1 Forfeiture................................... 26 ---------- 8.2 Close common areas........................... 26 ------------------ 8.3 Rules and regulations........................ 27 --------------------- 8.4 Agents....................................... 27 ------ 8.5 Stoppage of Services......................... 27 -------------------- 8.6 Failure of Services.......................... 27 ------------------- 8.7 Cesser of Services........................... 28 ------------------ 8.8 Costs Recovered.............................. 28 --------------- 8.9 No Implied easements......................... 28 -------------------- 8.10 Exclusion of warranty as to user............. 28 -------------------------------- 8.11 Representations.............................. 29 --------------- 8.12 Covenants relating to Adjoining Property..
SAFETY FILE. The Landlord shall maintain the Safety File for the Demised Premises in accordance with its obligations under the Safety Health and Welfare at Work (Construction) Regulations 1995 and the Landlord acknowledges the right of the Tenant to production of the said Safety File and the application for the Fire Safety Certificate for the Demised Premises and to delivery of copies thereof and hereby undertakes with the Tenant for the safe custody of same.
SAFETY FILE. The Safety file shall include the Safety documents necessary to demonstrate compliance with the applicable rules:
SAFETY FILE. The Landlord shall procure that a Safety File is prepared with respect to the Landlord’s Works and that following completion of the Landlord’s Works it shall be available for inspection by the Tenant at all reasonable times by prior appointment.
SAFETY FILE. The Contractor will have and maintain a SHE file where all Administrative requirements will be kept. At the end of the Contractor’s contract the Contractor will hand over his completed SHE file to the Principle Contractor who will submit all documentation to the Client. Copy of the Occupational Health and Safety Act (85 of 1993) or MHS Act (29 of 1996 when working on a mine) Updated Letter of Good Standing with WCA or FEM Clients Safety Specification Approved Risk Assessments Approved Fall Protection Plan Approved SHE Management Plan Risk Assessments - Const Reg. 9 Fall Protection Plan - Const Reg. 10 Mandatory Agreement - Sect. 37 Safety Inductions of Employees - Const Reg. 8 Persons Working at Elevated Positions - Const Reg. 10
SAFETY FILE. The Mandatary shall ensure that a health and safety file is opened and kept on the premises, which shall include all documentation required in terms of the provisions of the OHS Act, including but not limited to
1) The COID certificate
2) Public liability cover
3) Safety Plans
4) Risk assessments and Safe work procedures
5) Names of responsible persons and their appointment letters
6) List of sub-contractors if any