Scheduling of Vacation Clause Samples
The Scheduling of Vacation clause establishes the rules and procedures for how employees request and receive approval for vacation time. Typically, it outlines the process for submitting vacation requests, any required notice periods, and how conflicts between overlapping requests are resolved, such as prioritizing based on seniority or order of submission. This clause ensures that vacation time is managed fairly and efficiently, preventing staffing shortages and misunderstandings about time off.
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Scheduling of Vacation. Vacations must be scheduled in advance and be approved by the Agency. The Agency shall schedule vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will be required to grant the requests. Employees ...
Scheduling of Vacation. A) The Employer shall permit annual vacations to be taken during the entire year.
B) The scheduling of vacations shall be subject to the operational requirements of the Employer.
C) The selection of vacation and the posting of the approved vacation schedule shall be completed by December 31st of the preceding calendar year or any other date mutually agreed at the local level. Such local agreements shall be filed with the Union and Employer.
D) Once the approved vacation schedule has been posted, it shall only be changed by mutual consent.
E) Vacation entitlement accrued to June 30 (inclusive) shall be taken prior to January 1 in the following year unless otherwise required by operational necessity. Despite the above, where an employee’s vacation is cancelled by the Employer due to operational requirements, the employee may elect to carry over up to seven (7) days to be used no later than June 30 in the following year. Unused vacation shall be paid out at straight time rates by the last pay period of February of the following year. Payout shall not include any carryover of vacation pursuant to the above.
F) Employees may, prior to the scheduling of vacations, request to have their vacations scheduled in accordance with either the principle of seniority or on a rotating basis. Where a consensus of employees cannot be reached as above, vacations shall be scheduled according to seniority on the basis that the employees with the most seniority shall have the first choice of vacation times. Employees failing to exercise their rights within the vacation selection time posted by the Employer shall forfeit their seniority rights in respect to choice of vacation time.
G) Vacation time may be divided and shall be scheduled at a time mutually agreeable to the employee and the Employer, however, an employee who splits her vacation shall not receive her choice of when she wishes to take the subsequent portion of her vacation until all other employees in the unit or ▇▇▇▇ have made their first choice of vacation time.
Scheduling of Vacation. Provided that twenty-eight (28) days notice in advance of commencement of vacation has been given to the Employer, a retiring employee is exempt from the provisions of (C) above and may schedule any portion of her accrued vacation entitlement immediately prior to retirement.
Scheduling of Vacation. The current departmental procedures and practices governing the scheduling of choice of time and amounts of vacation shall continue. Employees shall not be precluded from taking vacation in increments of one (1) day. The parties recognize that the Employer has the right to determine the number of employees within each classification and work unit that may be on vacation at any given time; however, vacations shall be granted at times and in amounts most desired by employees whenever operations permit. Once vacation periods have been scheduled, the Employer shall make changes in employee vacation schedules only to meet unanticipated staff shortages or emergencies. In the event the Employer finds it necessary to cancel a scheduled vacation, the affected employee may reschedule the vacation during the remainder of the calendar year or extend the scheduling of the vacation into the ensuing calendar year as the employee desires, providing it does not affect other employees’ vacation periods. In the event that a vacation request is denied due to operational need, the supervisor will solicit officers in that Post or casino who are willing to work that shift(s) at straight time for the requestor. If an officer agrees, the vacation request shall be granted and the replacement officer shall work that shift(s). If no officers are willing or able to work the vacation day requested, the day off will continue to be denied. Once a day off request has been submitted, management shall approve or deny the request within ten (10) days. If an employee is hospitalized while on his or her paid vacation, the portion of the paid vacation spent in the hospital may be rescheduled upon satisfactory proof of said hospitalization being provided to the Employer. The Employer agrees that employees will not be required to return to work during their vacation period.
Scheduling of Vacation. Staff members shall schedule their vacations after consultation and approval by their supervisors, who shall ensure that a monthly vacation credit and debit record for each staff member is maintained. Approval shall not be unreasonably withheld.
Scheduling of Vacation. A) The Employer shall permit annual vacations to be taken during the entire year.
B) The scheduling of vacations shall be subject to the operational requirements of the Employer.
C) The selection of vacation and the posting of the approved vacation schedule shall be completed by November 30th of the preceding calendar year or any other date mutually agreed at the local level. Such local agreements shall be filed with the Union and the Employer.
D) Once the approved vacation schedule has been posted, it shall only be changed by mutual consent.
E) Employees may, prior to the scheduling of vacations, request to have their vacations scheduled in accordance with either the principle of seniority or on a rotating basis. Where a consensus of employees cannot be reached as above, vacations shall be scheduled according to seniority on the basis that the employees with the most seniority shall have the first choice of vacation times. Employees failing to exercise their rights within the vacation selection time posted by the Employer shall forfeit their seniority rights in respect to choice of vacation time.
F) Vacation time may be divided and shall be scheduled at a time mutually agreeable to the employee and the Employer, however, an employee who splits her vacation shall not receive her choice of when she wishes to take the subsequent portion of her vacation until all other employees in the unit have made their first choice of vacation time.
Scheduling of Vacation. By June 1 and November 1 of each year of the contract, employees may, using the standardized form authorized by the Office of Human Resources, submit to their immediate supervisors a vacation schedule for the ensuing 12 months.
Scheduling of Vacation. Department vacation request list will be posted by January 15th of each year. Subject to operational requirements, seniority will be a factor in determining vacation requests received by March 1st of each year, if no other agreement can be reached among employees. Where an employee chooses to split his/her annual vacation, his/her second choice of vacation shall be made only after all other employees who have applied by March 1st have made their initial selection. The vacation schedule shall be posted by April 1st. Requests received after March 1st will be approved on a first come, first served basis, subject to operational requirements. These requests will be returned to the employees within two (2) weeks of the requests.
Scheduling of Vacation. Vacation leave shall be scheduled subject to the operational requirements of the University and in accordance with the following:
1. An employee may request that an absence for illness, disability, or personal reasons (for example, special or religious holidays) be charged to vacation. Such request shall not be unreasonably denied, however, vacation credit shall not be used prior to the time it is accrued.
2. Vacation schedules shall be established in each shop or work location on the basis of seniority in an employee's classification and vacation schedules shall be posted in each shop or work location. An employee may split his/her vacation requests, but preference according to seniority shall only apply to an employee's first such request. Vacation requests will be submitted during the month of March for vacations to be taken between April 1 of the same year and March 30 of the following year. Requests submitted after March 30, will be approved on a "first-come, first-served" basis. Exceptions to this procedure may be granted to accommodate an employee who wants to make long-term vacation plans.
3. Upon request, an employee shall be granted vacation before the employee's accrued credit reaches the maximum which the employee can accumulate. An employee shall be notified sixty (60) calendar days and thirty (30) calendar days before reaching the maximum vacation credit which he/she can accumulate. If an employee cannot schedule vacation due to operational considerations that employee shall have, on a one- time basis, an additional four (4) months within which he/she must take vacation to bring his/her accruals below the maximum. Vacation credits shall continue to accrue during this four (4) month period.
4. Occasional unscheduled vacation days may be granted subject to the operational requirements of the University, provided that they are requested at least four (4) work days in advance.
5. Personal emergency vacation days may be granted at the discretion of supervision. The request for such emergency vacation shall be made either orally or in writing through the immediate supervisor, and may be reviewed by a designated University manager. Verification of the emergency may be required and, if required, must be submitted to the designated University manager prior to vacation payment authorization.
6. Except as provided in Section I.2 below, an employee shall not be paid vacation for the same period that he/she is working and on pay status in the employee's p...
Scheduling of Vacation. Vacation assignments will be made at the Port’s discretion, following six (6) months of continuous service. A reasonable method for giving due consideration to the employee’s requests will be developed by management for vacation schedules. Any time taken prior to six months of continuous service shall be considered leave without pay.