Submission Format Clause Samples
The Submission Format clause defines the required structure and method for delivering documents, data, or other materials under an agreement. It typically specifies details such as file types, formatting standards, and the medium or platform to be used for submissions—for example, requiring reports to be submitted in PDF format via email or through a designated online portal. This clause ensures consistency and compatibility in communications, reducing misunderstandings and technical issues related to the exchange of information.
Submission Format. To participate in the tendering process, bidders must complete the forms included in the appendices. The forms may contain protected sections and modifications will be limited to the entry of the required information (i.e. price, discounts, etc.). Other modifications are not permitted. It is the responsibility of the bidder to ensure that formulas and calculations are accurate. Those who do not comply with the above instructions will not receive further consideration. To obtain an electronic copy of the forms listed in the appendices, bidders are asked to download from ▇▇▇.▇▇▇▇▇.▇▇.▇▇/▇▇▇▇▇.▇▇▇/▇▇▇▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇▇▇▇▇▇▇ or are invited to request one through ▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇.▇▇. Each of the specifications listed in the Specifications Section is mandatory. Assigning a price to any one module in the Vendor Response Pricing Table indicates the bidder’s product can provide full and complete functionality for the module / functionality listed.
Submission Format. 4.2.1. Required Forms: complete and return all required forms. If the form is not applicable, please return with “Not Applicable” or “N/A” in large letters across the form.
Submission Format. The submission must name all persons or entities interested in the submission as principals. The proposal must declare that it is made without collusion with any other person or entity submitting a proposal pursuant to the RFQ. If the submission is by a joint venture, a copy of the joint venture agreement must be provided as part of the submission package.
Submission Format. Bid Cover Sheet (Attachment A)
Submission Format. 1. The Proposal should be written on standard size (8½" x 11") paper using generally accessible word processing and document formats conducive to cut-and-paste transfer of information to contracts or other summary documents.
2. Proposers should structure responses as outlined in this RFP. Proposals should be prepared so that responses are specifically addressed in the same order as the requested information identified below. Pages should be numbered consecutively.
Submission Format. Statements of Qualification shall be organized and tabbed in accordance with the sections and manner specified below. Hard-copy submittals should be bound and tabbed as set forth below and include a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Consultants should prepare their submittal on 8.5-inch by 11-inch paper. A Statement of Qualification may include other materials such as covers, appendices and brochures, but must contain the documents set forth below, each fully completed, and signed as required, in order to be considered responsive.
Submission Format. Companies must submit the response in the following order and format (do not use binders, report covers, dividers, and staples; use of paper or binder clips acceptable):
Submission Format. 8.1.1 Bid Cover Sheet (Attachment A)
8.1.2 Bid Form (Attachment B) - all pricing must be submitted on the bid form. Failure to complete and/or sign the bid form may result in bidder being determined nonresponsive.
8.1.3 References (Attachment C) - each bidder must furnish a listing of at least three (3) trade references along with the contact person, address, and phone number for each. These references must be familiar with the bidder’s abilities in the areas involved with this solicitation. Agency staff will use these references to determine the bidder’s ability to perform the services. It is the responsibility of the bidder to ensure that the reference contact information is correct and current. Agency staff will not track down references. Bidders should verify before submitting their bid that the contact person and phone number are correct for each reference. Agency staff must be able to reach two (2) references for a bidder within two (2) business days of bid opening to be considered responsive. Further, the bidder must score a minimum of six (6) points on each Reference Score Sheet which will be used by the agency staff when interviewing the two (2) references (for a total minimum scoring requirement of twelve (12) points) to be considered responsive and/or responsible. (See Section 6.5 and Attachments C and D.) Only bidders who are found responsive and/or responsible will have their bids considered. Bidder may submit as many references as desired. Agency staff will begin contacting references at the top of the list and will continue down the list until they have completed Reference Score Sheets for two (2) references. After two (2) score sheets are completed, the reference check process will end.
Submission Format. Respondents shall provide detailed information to allow the City to properly evaluate the submission. The City requests the following format be used:
a. Hard copy submissions shall be bound only utilizing a staple or binder clip. Do not submit responses in a binder or file folder.
b. Entire submission shall be no more than 200 pages in length
c. Utilize tabs to identify exhibits and attachments
d. The submission shall be in the following order:
1. Coversheet – including Solicitation number and name, firm name, address, contact name, phone, fax, website and email address.
Submission Format. BIDDER RESPONSE DOCUMENT Technical & Financial proposals should be submitted in separate envelopes. Email should be sent to --- ‘’▇▇▇▇▇.▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇’’ Technical & Financial proposals should be submitted in a separate folder.