Academic File Sample Clauses

The "Academic File" clause defines the requirements and procedures for maintaining and accessing records related to a student's academic performance and progress. Typically, this clause outlines what documents are included in the academic file, such as transcripts, evaluations, and disciplinary records, and specifies who may access or update these records under what circumstances. Its core practical function is to ensure that academic information is systematically organized, securely stored, and accessible to authorized parties, thereby supporting transparency and proper record-keeping within educational institutions.
Academic File. 8.08.1 The Academic File shall contain only the Letter of Appointment, documents related to renewal, academic leave, promotion, and/or tenure, and documents specifically authorized for inclusion under this Agreement. Academic leave is limited to sabbatical leave, and leave without pay for academic reasons. Documents pertaining to other leaves shall be contained in the Personnel File. Only the Employee or duly authorized representatives of the Employer may add materials to the Academic File. The Academic File shall be stored in the office of the Vice- President (Academic and Research), who shall be responsible for ensuring that only authorized documentation is placed on the file. 8.08.1.1 The Academic File shall also contain annual reports and the Vice- President (Academic and Research)’s performance reviews based on the annual reports. The Academic File shall also contain final records of discipline when the discipline is pertinent to the relevant criteria for renewal, promotion and/or tenure (Article 8.02); any other records of discipline shall be placed in the Personnel File. These documents shall remain strictly confidential to the Employer and the Employee, subject to Article 15.01.3. 8.08.2 When applying for renewal, promotion, and/or tenure, an Employee shall, on or before the date specified in Article 9.01 (Application), submit an application, including, in accordance with Appendix E (Statement of Standards), evidence of academic credentials, a curriculum vitae, teaching portfolio, evidence of scholarly contributions, and other supporting documentation. An Employee applying for both tenure and promotion to Associate Professor does not need a separate application for each. 8.08.3 After submission to the Departmental Chair no documentation may be added to or removed from the Employee’s application, except by the Employee, without two (2) weeks written notice to the Employee and the written consent of the Employee. Additional materials from sources other than the Employee shall be accompanied by a signed letter from the Employee stating his or her consent to the addition or they shall not be included. 8.08.4 In accordance with Article 9.02.6, the Chair of the Departmental Committee shall provide the written Departmental report and recommendation to the Vice-President (Academic and Research) and, at the same time, provide a copy to the Employee. The Vice-President (Academic and Research) shall add the written Departmental report and recommendation to th...
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Academic File. 7.02.1 The Academic File shall contain only the letter of appointment, documents related to academic leave and/or promotion, and documents specifically authorized for inclusion under this Agreement. Academic leave is limited to leave without pay for academic reasons. Documents pertaining to other leaves shall be contained in the Personnel File. Only the Employee or duly authorized representatives of the Employer may add materials to the Academic File. The Academic File shall be stored in the office of the Vice-President (Academic and Research), who shall be responsible for ensuring that only authorized documentation is placed on the file. 7.02.1.1 The Academic File shall also contain reviews of teaching performance conducted by the departmental Review Committee (Article 8.05.
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Academic File. A bargaining unit member’s official academic personnel file (also referred to at times as the evaluative file) is maintained by the Office of the ▇▇▇▇▇▇▇ in digital and/or paper form.
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Academic File. A bargaining unit member’s official academic personnel file (also 900 referred to at times as the evaluative file) is maintained by the Office of the ▇▇▇▇▇▇▇ in digital and/or 901 paper form. 902 903 The academic personnel file typically contains the following, as applicable, in paper or digital form: 904 copies of official transcripts; initial offer letters; CVs; annual performance evaluations (“APE”); 905 colleague evaluations, promotion and tenure review final outcome notification letters, and other 906 formal evaluations of faculty performance; records of appointment changes; notices of non-renewal, 907 retirement, or resignation. 908 909 Academic files may also contain letters of commendation; documented verbal and written coaching 910 (e.g., letters of instruction; letter of expectation); non-disciplinary letters of counsel; disciplinary 911 actions; and similar documents. 912
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Related to Academic File

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  • Client Records 26.2.1 CONTRACTOR shall prepare and maintain accurate and complete records of clients served and dates and type of services provided under the terms of this Contract in a form acceptable to ADMINISTRATOR. 26.2.2 CONTRACTOR shall keep all COUNTY data provided to CONTRACTOR during the term(s) of this Contract for a minimum of five

  • Grievance Files Written grievances and responses will be maintained separately from the employee’s personnel file.

  • Project Records Borrower shall: Make and keep books, records, and accounts, in such reasonable detail, so as to fully, accurately, and fairly reflect the activities of Borrower. Record the Project’s assets, liabilities, revenues, expenses, receipts and disbursements in separate accounts from any other assets, liabilities, revenues, expenses, receipts and disbursements of Borrower so as to permit the production of a Statement of Financial Position, a Statement of Profit and Loss (Statement of Activities), and a Statement of Cash Flows for Borrower in which the activities of Borrower are separately identifiable from the activities of the Operator, unless Borrower is also Operator. Devise and maintain a system of internal accounting controls sufficient to provide reasonable assurances that: Transactions are executed, and access to assets is permitted, only in accordance with ▇▇▇▇▇▇▇▇’s authorization; Transactions are accurately and timely recorded to permit the preparation of quarterly and annual financial reports in conformity with applicable Program Obligations; Transactions are timely recorded in sufficient detail so as to permit an efficient audit of the Borrower’s books and records in accordance with Generally Accepted Auditing Standards (GAAS), Generally Accepted Government Auditing Standards (GAGAS), and other applicable Program Obligations; and Transactions are timely recorded in sufficient detail so as to maintain accountability of the Borrower’s assets. The recorded accountability for assets shall be compared with the existing assets at reasonable intervals, but not less than annually, and appropriate action shall be taken with respect to any differences. Make the books, records and accounts of Borrower available for inspection by HUD or its authorized representatives, after reasonable prior notice, during normal business hours, at the Project or other mutually agreeable location or, at HUD’s request, shall provide legible copies of such documents to HUD or its authorized representatives within a reasonable time after HUD or its authorized representative makes a request for such documents. Include as a requirement in any operating or management contract that the books, records, and accounts of any agent of Borrower, as they pertain to the operations of the Project, shall be kept in accordance with the requirements of this Section 19 and be available for examination by HUD or its authorized representatives after reasonable prior notice during customary business hours at the Project or other mutually agreeable location or, at HUD’s request, the Management Agent shall provide legible copies of such documents to HUD or its authorized representatives within a reasonable time after HUD or its authorized representative makes the request.

  • Personnel File An employee, or the President of the Union, or his/her designate, with the written authority of the employee, shall be entitled to review the employee's personnel file(s), both paper and, if applicable, electronic, in the office in which the file is normally kept, in order to facilitate the investigation of a grievance. The employee or the President, as the case may be, shall give the Employer adequate notice prior to having access to such file(s).