Clerical Assistant Clause Samples
The Clerical Assistant clause designates an individual or service responsible for handling administrative and clerical tasks related to the agreement. This may include duties such as managing correspondence, maintaining records, scheduling meetings, or processing paperwork necessary for the smooth execution of contractual obligations. By clearly assigning these responsibilities, the clause ensures that essential administrative support is provided, reducing the risk of miscommunication or overlooked tasks and promoting efficient contract management.
Clerical Assistant. In the event of more than one (1) individual employee having the same seniority ranking, all employees so affected shall participate in the drawing by lot to determine the position on a seniority list. The Association and all employees so affected shall be notified in writing of a date, place and time of drawing. The drawing will be conducted openly and at a time and place which will allow affected employees and the Association to be in attendance.
Clerical Assistant. Assistants in this category preform clerical duties with a minimum amount of supervision. A familiarity with office routine and procedures and office machinery is extremely helpful. The clerical assistant preforms duties such as: typing, keyboarding; data entry; photocopying; collating; filing; assisting with clerical librarian duties; correcting workbooks and recording marks; assisting with the sale, rental or insurance of books; collecting lunch, milk, bus and special fund money; selling school supplies; and other assigned clerical tasks. Supervisional duties shall not exceed 1 – 1½ hours per day as identified in the description for Supervisional/Clerical Assistant. For employees hired after 1/1/95 Supervisional duties shall not exceed 3 hours per day. A clerical assistant who works for a Department Director shall be considered a Director’s Clerical Assistant and shall receive and annual stipend of $40 times the number of hours in the employee’s regularly scheduled work week. A clerical assistant who works for a Department Director shall work up to ten (10) additional days between the last teacher attendance day of the school year which may be scheduled through mutual agreement by the clerical assistant and Department Director. If the CA and Director cannot agree on any or all of the ten (10) dates, the days worked shall be whichever date(s) are mutually agreeable, if any, and the balance shall be during the five (5) work days immediately following the end of the school year and/or the five (5) work days immediately prior to the start of the next school year, as determined by the Director. The CA will receive his/her hourly rate of pay for the time worked during these ten (10) additional days.
Clerical Assistant. (GRIA Level 1) means a Team Member accountable for clerical and office tasks as directed within the skill levels set out in Clerical Assistant Level 1 in GRIA. This includes an Assistant to a Scanning Co-ordinator.
Clerical Assistant. Assistants in this category perform clerical duties with a minimum amount of supervision. A familiarity with office routine and procedures and office machinery is extremely helpful. The clerical assistant performs duties such as: typing, keyboarding; data entry, including key punching; photocopying; collating; filing; assisting with clerical librarian duties; correcting workbooks and recording marks; assisting with the sale, rental or issuance of books; collecting lunch, milk, bus and special fund money; selling school supplies; and other assigned clerical tasks. Supervisional duties shall not exceed 1 –1 ½ hours per day as identified in the description for Supervisional/Clerical Assistant. For employees hired after 1/1/95 Supervisional duties shall not exceed 3 hours per day. The clerical assistant who works for a Department Director shall be considered a Director’s Clerical Assistant and shall receive an annual stipend of $35 times the number of hours in the employee’s regularly scheduled work week.
Clerical Assistant. Employees in this grade perform and are accountable for clerical and office tasks as directed within the skill levels set out. They work within established routines, methods and procedures. Supervision is direct. Employees will be graded at this level where the principal functions of their employment, as determined by the Employer, require the exercise of any one or more of the skill levels set out below. Employees may be required to train other employees in the skills of their own grade by means of personal instruction and demonstration. Machine operation - skill level 1 Operate telephone/intercom systems, telephone answering machines, facsimile machines, photocopiers, franking machines and guillotines. Information handling skills - skill level 1 Receive, sort, open, distribute incoming mail, process outgoing mail, receive incoming and dispatch outgoing courier mail, deliver messages and documents to appropriate persons/locations. Prepare and collate documents. Sort and file documents/records accurately in correct location/sequence using an established paper based filing system. Enterprise/industry, specialist skills - skill level 1 Acquire and apply a limited knowledge of office procedures and requirements.
Clerical Assistant. Upon satisfactory performance and after successful completion of training or equivalent experience, the School Officer may progress from Level 1 to Level 2.
Clerical Assistant. 8.1. Clause 8-Clerical Assistant applies to only those employees employed in the capacity of ‘Clerical Assistant’.
8.2. The clerical assistant works under the Office Manager’s direction, assists in all clerical functions of the operations, scheduling and marketing of the Employer’s business.
8.3. The conditions regulating the hours of work and rate of pay for clerical assistants are outlined by this clause, Clause 8-Clerical Assistant.
8.4. The clerical assistant may be employed between the hours of 8:00am to 6:00pm Monday to Friday inclusive and 8:00am to 2:00pm on Weekends.
8.5. Rate of pay: the hourly ordinary rate of pay will be paid in accordance with the Clerks (South Australian) Award. The hourly ordinary rate of pay will be paid for all hours worked from Monday to Friday inclusive. An employee who works on Saturday will be paid at the rate of time and a half for the first four (4) hours and double time thereafter. All time worked after 12:00 noon will be paid at double time on Saturday. An employee who works on Sunday will be paid at the rate of double time for all hours worked.
8.6. The clerical assistant may be employed on a casual basis or permanent basis.
8.6.1. A clerical assistant employed on a casual basis is a person contracted as such.
8.6.2. A clerical assistant employed on a permanent basis is a person contracted for a nominal 38 hours of work each week.
8.6.2.1. An Employee is only deemed as permanent if an offer is made in writing by the Employer and accepted by the Employee.
8.7. The clerical assistant will only be paid overtime in accordance to Sub-Clause 8.5. There will be no other allowances, penalty rates, shift or overtime loadings payable.
8.8. The clerical assistant will be entitled to half (1/2) an hour unpaid meal break when working a shift exceeding a total of five (5) consecutive hours.
Clerical Assistant. 1. A clerical assistant shall work in the Prospect office to assist the Prospect secretary for six (6) hours per day. This assistant may be assigned similar clerical duties in another office within the same complex, if a serious need arises.
2. If it deems it necessary, the Board shall employ a four-hour clerical assistant in the attendance office at the junior-senior high school. This assistant shall cover the main office during the secretary’s lunch period. The high school guidance counselor secretary shall fill this position for the term of this contract.