Completion and Delivery of Formative Assessment/Evaluation Report Clause Samples

The 'Completion and Delivery of Formative Assessment/Evaluation Report' clause sets out the obligation for a party, typically a service provider or educator, to finalize and submit a report evaluating progress or performance. This clause usually specifies deadlines for when the report must be completed and delivered, outlines the required format or content, and may detail the method of delivery, such as electronic submission or hard copy. Its core function is to ensure that the recipient receives timely and structured feedback or evaluation, supporting accountability and informed decision-making based on the assessment results.
Completion and Delivery of Formative Assessment/Evaluation Report. In assessing progress toward goals, the primary evaluator shall consider evidence of the efforts, actions, and perseverance demonstrated by the educator. In the case of team goals, the evaluator shall consider evidence of the contributions made by each individual to the team. When writing a Formative Assessment/Evaluation report, the primary evaluator need not recommend performance ratings on each standard or overall but instead may assess solely on progress toward goals. If he/she makes no ratings recommendations, the previous summative ratings shall remain in effect. The primary evaluator must review and approve any recommended change in a rating, either on a particular standard or overall, must be reviewed and approved by the primary evaluator, provided that: • Reports that give an overall rating of needs improvement or unsatisfactory must rely on evidence previously entered into the record of evaluation. • No educator previously rated proficient or exemplary overall may have his/her overall rating lowered through a formative assessment/evaluation unless the following process has occurred: The supervising or primary evaluator must first have noted at least three (3) classroom observations in the record of evaluation during the evaluation cycle that have raised concerns and for which the evaluator has provided appropriate feedback. The observations must be fifteen (15) minutes in length and must include at least two (2) different classes (e.g. different content, grade level, students and/or time of day) over a period of at least fifteen (15) school days. The primary and supervising evaluators shall sign and date each formative assessment/evaluation and deliver it to the educator. The educator shall sign the report within five (5) school days of receipt and may include a written response using the Educator Response Form. The educator’s signature shall denote receipt of the report, not agreement with its contents. A copy of the signed report shall remain with the educator.
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