Function Space Clause Samples
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Function Space. 10.1 Based on Group’s requirements, the Hotel has reserved function space as shown on the Schedule of Events attached as Exhibit B. The function space will be complimentary. Any changes to the room assignments as outlined in the Schedule of Events must be agreed to, in writing, by both the Group and the Hotel. Any additional space added after the date of this Agreement will be offered on a complimentary basis. The number of people listed is for room capacity planning only and does not represent a guarantee of the amount of food and beverage that will be ordered.
10.2 The Hotel shall not reassign contracted space unless approved in writing by the Group.
10.3 No other party shall be allowed to use the Group’s defined foyer function space as set forth in Exhibit B during a Meeting function.
10.4 The Hotel will provide to Group a registration area directly outside of the main meeting room consisting of no less than (3) 6’ x 30” tables with (4) chairs beginning one day prior to the first Meeting Date for set-up until four hours after the Meeting concludes. This registration area will not be shared with any other party for any period of time. This area should not be broken down and reset at any time during the Meeting Dates. This space should be able to accommodate power, telephone hook-up and internet access at published Hotel rates or lower negotiated rates.
10.5 There shall be no charge to the Group for the set-up of meeting rooms as directed by the Group. The Hotel shall provide, at no charge, certain equipment standard for the types of meetings and events scheduled, including the following: standing lecterns, easels, registration tables and chairs, water and glasses, pads and pencils, bulletin or message boards, and the house sound system.
10.6 The Hotel shall not charge for storing the Group’s meeting materials and publications for up to five (5) business days prior to the first day of the Meeting and up to two (2) business days after the conclusion of the Meeting. The Hotel’s staff shall assist in moving these materials to the registration area at no charge.
Function Space. Based on Group’s requirements, the Hotel has reserved function space as shown on the Schedule of Events attached hereto as Exhibit B. The function space will be complimentary to the Group. Hotel agrees that any additional function spaces offered to the Group after the date of this Agreement will be given to the Group free of charge. The number of people listed in the Schedule of Event is for room capacity planning purposes only and does not represent a guarantee of the amount of food and beverage that will be ordered by the Group.
Function Space. 10.1 Based on Group’s requirements, the Hotel has reserved function space as shown on the attached meeting agenda. The function space at the Hotel as shown on the attached meeting agenda will be complimentary. Any changes to the room assignments as outlined in the attached meeting agenda (to the extent room assignments have been made in the attached meeting agenda) must be agreed to, in writing, by both the Group and DRD (the Group's agreement not to be unreasonably withheld). In the case of those functions (if any) referred to on the attached meeting agenda for which room assignments have not been made, the Hotel reserves the right (after consulting with and notifying the Group) to determine the specific function space to be assigned to the Group for those functions. In addition, notwithstanding the foregoing, if the Room Block is reduced by more than 20%, the Hotel may (after consulting with and notifying the Group) proportionately reduce the amount of function space reserved for the Group. The number of people listed for each function on the attached meeting agenda is for room capacity planning only and does not represent a guarantee of the amount of food and beverage that will be ordered.
10.2 There shall be no charge to the Group for standard set-ups (in accordance with Hotel policy) of the meeting rooms at the Hotel reserved for the Group pursuant to this Contract (provided the Hotel is afforded a reasonable period of time to complete such set-ups). The Hotel shall provide for those rooms, at no charge, the following equipment standard for the types of meetings and events scheduled (out of the Hotel's available inventory): standing lecterns (up to one per room), easels (up to one per room), registration tables and chairs, water and glasses, and pads and pencils. Standard set-ups currently include schoolroom, theatre, rounds and crescent rounds set-ups.
10.3 Hotel will provide complimentary receiving, storage and delivery for up to XXX pounds of meeting materials during the Conference (and for the up to three (3) days before and after the Conference) in accordance with Hotel policy as made known to the Group.
10.4 All contractors and subcontractors the Group wishes to hire for the purpose of providing entertainment or other services at the ▇▇▇▇ Disney World® Resort ("WDW Resort") will be subject to DRD's reasonable written approval, subject to the following provisions hereof: At this time, the Hotel does not require that the Group use the Hotel's in-h...
Function Space. Function space is assigned by the Venue according to the guaranteed minimum number of people anticipated. The Venue reserves the right to reassign appropriate space for the group’s function in the event the estimated number of attendees changes, or as otherwise deemed necessary by the Venue. Functions must be confined to contract designated areas.
Function Space. It is our understanding that your meetings will be set as noted below. The Hotel will attempt to accommodate change requests. Specific meeting rooms are not guaranteed, and Hotel may substitute comparable space in its reasonable discretion.
Function Space. Based on the sleeping room and food and beverage usage as indicated in this contract and the other anticipated revenues that “Hotel” will realize from this event, the function space for your program will be as noted below: Based on the 80% of Anticipated Sleeping Room and the Minimum Food and Beverage Revenue as indicated in this Agreement and the other anticipated revenues that Hotel will realize from this Event, the function space for your program will be provided on a complimentary basis. Should the program fall short, the scale below will apply:
Function Space. Based on Group’s requirements as Group has indicated them to be, the Hotel has reserved the attached program of function space needs (see Schedule 1 labeled as “Schedule of Events and Function Space Charges”). The Hotel’s standard retail rental charges for the space held would be $1.00 per square foot, per day. Based on the Total Anticipated Sleeping Room Revenue and the Total Anticipated Food and Beverage Revenue as indicated in this Agreement as well as the other anticipated revenue that Hotel will realize from this Event, the function space for Group’s program will be provided on a complimentary basis, a savings of approximately $85,000.00.
Function Space. Due to the nature of our business, Carlsbad Seapointe Resort reserves the right to offer alternative function space as the needs of the business dictates. On the extremely rare occasion that such a change is necessary the owner will be notified immediately. In the unlikely event that the alternative space is not acceptable, the client reserves the right to cancel the function, and all prior payments will be returned.
Function Space. Based on your requirements, we have reserved function space as shown on the following schedule of events and rates indicated. Date Start Time End Time Function Room Setup Agr Room Rental To protect the safety and security of all Hotel guests and property, Group agrees that it will not use any items in the function space that create any amplified noise, smell, or visual effect other than decorations without advance notification and written approval by Hotel. Examples of items that require advance approval include, but are not limited to: smoke or fog machines, dry ice, confetti cannons, candles, incense, or any other activity that generates smells. Group will obtain any required Fire ▇▇▇▇▇▇▇▇ or other safety approvals, and agrees to pay any expenses incurred by Hotel as a result of such activity, such as resetting smoke or fire alarms or unusual clean up costs.
Function Space. 8.1 Based on Group’s requirements, the Hotel has reserved function space as shown on the Schedule of Events attached as Exhibit C. Any changes to the room assignments as outlined in the Schedule of Events must be agreed to, in writing, by both the Group and the Hotel. The number of people listed is for room capacity planning only and does not represent a guarantee of the amount of food and beverage that will be ordered.
8.2 No other party shall be allowed to use the Group’s defined foyer function space as set forth in Exhibit C during a Meeting function.
8.3 The Hotel will provide to Group a registration area directly outside of the main meeting room.. This registration area will not be shared with any other party for any period of time. This area should not be broken down and reset at any time during the Meeting Dates. This space should be able to accommodate power, telephone hook-up and internet access at published Hotel rates or lower negotiated rates.
8.4 The Hotel shall provide, at no charge, certain equipment standard for the types of meetings and events scheduled, including the following: standing lecterns, easels, registration tables and chairs, water and glasses, pads and pencils, bulletin or message boards, and the house sound system based on hotel inventory.
8.5 The Hotel shall not charge for storing the Group’s meeting materials and publications for up to five (5) business days prior to the first day of the Meeting and up to two (2) business days after the conclusion of the Meeting. The Hotel’s staff shall assist in moving these materials to the registration area at no charge.