Number of Attendees Clause Samples
The "Number of Attendees" clause sets a limit or specifies the expected number of participants for an event, meeting, or service. It typically requires the party organizing the event to provide an estimated or final headcount by a certain date, which may affect pricing, resource allocation, or contractual obligations. This clause ensures that both parties have a clear understanding of attendance expectations, helping to prevent disputes over costs or logistics and allowing for proper planning and resource management.
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Number of Attendees. 4.1 Subject to the provisions of Clause 4.4 herein, the Client will be responsible for payment of the Charges in respect of the number of attendees at the Event as stated in the Event Booking Form. There shall be no reduction of the Charges if the actual number of attendees at the Event is less than the number stated in the Event Booking Form.
4.2 Should the number of attendees the Client expects to attend the Event increase following signature by the Parties of the Contract, subject to the provisions of Clause 5 herein, the Charges payable by the Client for the Event shall be recalculated according to any additional services to be provided to the Client by the University.
4.3 As a fire precaution the maximum number of attendees at the Event or permitted to enter the Venue shall be as specified by the University on the Event Booking Form, and must not under any circumstance, be exceeded.
4.4 The Client must inform the University as soon as reasonably possible if the expected number of attendees due at the Event changes, and in any case no less than twelve (12) working days in advance of the Event. Where there is a significant change in expected numbers of attendees at the Event (i.e. there is going to be a thirty percent (30%) or above variation from the number specified on the Event Booking Form), the Client must notify the University in writing at least one (1) calendar month prior to the Event.
4.5 In any event, the University must be notified in writing of the final number of attendees expected by the Client to attend the Event, and final timings for the delivery of services, a minimum of eight (8) working days prior to the Event.
Number of Attendees a. Estimated Attendance: Renter certifies the estimated number of attendees identified above is true and accurate. Renter shall not admit into the Facility more persons than the above estimated number of attendees.
Number of Attendees. There shall be no more than five (5) representatives for each party in attendance at the Labor-Management Conference. No less than three (3) employee representatives will attend said Conference unless a waiver has been signed by two (2) Bargaining Unit officers.
Number of Attendees. Clients must abide by booking requirements agreed in advance for total number of attendees. As our rates are dependent on total number attendees, an increase may incur relevant additional charges. For security and safety reasons we reserve the right to refuse entry or terminate a booking if numbers exceed the booking requirements.
Number of Attendees. Maximum 5 attendees per training / demonstration / workshop The activities of the Institution include: The activities of the Consultant include:
Number of Attendees. There shall be no more than five (5) nor less than two (2) representatives for each party in attendance at the Labor Management Conference.
Number of Attendees. The contractor will not expend funds on the proposed contractor-sponsored conferences with expenditures estimated to exceed $100,000 until notified of approval by the contracting officer.
Number of Attendees. Whereas we welcome groups of any size the minimum charge for your booking is equivalent to 20 attendees for 2 nights, or 40 persons for one night. When confirming numbers on the booking form, please ensure that they are realistic in relation to your event. We understand that numbers can change and with this in mind we allow an uncharged 25% underage (to the minimum charge) when numbers of attendees fall below the number of attendees you contract provided that this is communicated to us in writing more than 14 days prior to the event. The number of attendees for which you contract, less the permitted underage - if applicable, will be used as the minimum for our invoices and will be subject to our cancellation policy as detailed below. Additional attendees will be charged at the normal rate should there be capacity for them. Please note that; We endeavour to allocate available areas of the house by floor. If your group has 50 attendees or less, we will endeavour to locate you either in the upstairs section of the house (Solent View and the Flat) or in the downstairs section of the house (The Dunny), and will hire the unused accommodation area to another group. When two group share the house the ground floor rooms, ▇▇▇▇▇ room, Headingly lounge, Springvale lounge, swimming pool and other activities are apportioned on a case by case basis, at the discretion of Urban Saints. Exclusive use of the Whole House may be requested. This gives exclusive use of the house, but not the ▇▇▇▇▇ room, the swimming pool, the marquee or the grounds. If you request ‘Whole House’ please be aware that you will be charged for a minimum number of 60 guests. In the summer months we, from time to time, accommodate campers on-site. The camping price includes exclusive use of the ▇▇▇▇▇ room for toilets, showers and cooking if required. Please bear the above in mind when booking as we reserve the right to hire unused areas of ▇▇▇▇▇▇▇▇▇ to other users and may not be able to accept additional guests in excess of your contracted number if house space is not available. House space and availability is judged at our absolute discretion. You are required to attend ▇▇▇▇▇▇▇▇▇ with the appropriate ratios of leaders to children, by sex, as given by your oversight body.
Number of Attendees. The guaranteed number of attendees at each catered function must be communicated to the Catering Office at the Hotel not less than (3) business days prior to the Event. A banquet event order will be provided for each scheduled function. A 5% allowance in food preparation over the guaranteed number of attendees will be made on all catered functions comprising part of the Event. Meeting space is provided at $2,000 (excluding taxes and service charge). The minimum revenue for banquet food and beverage (excluding taxes and service charge) for the Event is $10,000.00. Royal Media will be responsible for the minimum banquet food and beverage revenue in the event the actual banquet food and beverage revenue is less than the minimum banquet food and beverage revenue. All displays, exhibits, decorations or similar paraphernalia (collectively, “Displays”) proposed by Royal Media shall be subject to the prior written approval of the Hotel. The Hotel assumes no responsibility whatsoever for Displays brought into the Hotel by Royal Media or any third party in connection with the Event, including, but not limited to, claims of personal injury or property damage related to Displays. All Displays must conform to the applicable building code and fire ordinances and should be free standing without attachment to walls, ceilings or floors. For greater certainty and without limitation to the foregoing, all applicable flame proofing regulations shall be complied with. All Displays, equipment and musicians must enter and exit the Hotel through the receiving entrance and/or security office located on Austin Street. Delivery and pick-up times must be coordinated with the Hotel in advance.