Submission of Apprentice Data Clause Samples

The 'Submission of Apprentice Data' clause requires one party, typically the training provider or employer, to supply specific information about apprentices to another party, such as a regulatory body or funding agency. This may include details like apprentice names, progress reports, attendance records, or assessment outcomes, and is often required at set intervals or upon request. The core function of this clause is to ensure transparency and compliance with regulatory or contractual obligations by providing accurate and timely data on apprentices, thereby facilitating oversight and proper administration of apprenticeship programs.
Submission of Apprentice Data. The Contractor must supply the ESFA data on each individual Apprentice, in accordance with the data collections framework set out in the ‘ILR specification validation rules and appendices 2019 to 2020’ as amended and updated, which is published on the ESFA’s website (▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/government/publications/ilr-specification-validation-rules- and-appendices-2019-to-2020) in accordance with the ‘Provider Support Manual’ as amended and updated.
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Submission of Apprentice Data. 17.1 The Contractor must supply the ESFA data on each individual Apprentice, in accordance with the data collections framework set out in the ‘ILR specification validation rules and appendices 2020 to 2021’ as amended and updated from time to time and which are published on the ESFA’s website via ▇▇▇▇▇://▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇.▇▇▇.▇▇/in accordance with the ‘Provider Support Manual’ as amended and updated from time to time. 17.2 The Contractor must supply the ESFA with data in accordance with the following: 17.2.1 in line with agreed audit arrangements; 17.2.2 in adherence with the Data Protection Laws; 17.2.3 to support payments to be made; 17.2.4 to enable reconciliation to take place; and 17.2.5 to support the contract management and allocation processes. 17.3 The Contractor will report new starts within 2 months of the Apprentice starting, or within 3 months of the Apprentice finishing for all withdrawals and achievements. The Contractor will report all changes by the final collection of the Funding Year. 17.4 Data collected must be transmitted to the ESFA through the ESFA’s web portal ▇▇▇▇▇://▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇.▇▇▇.▇▇/. Access to the ESFA’s web portal is restricted and the Contractor agrees to comply with the conditions of use regarding the supply of data to the ESFA set out in this Clause 17 and in ‘Individualised Learner Record Specification 2020 to 2021 and relevant Provider Support Manual’ as amended and updated available from time to time, via ▇▇▇▇▇://▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇.▇▇▇.▇▇/ 17.5 Where the ESFA is concerned about the quality of the data, including the completeness or accuracy of the data, provided by the Contractor, the ESFA may require the Contractor to supply data more frequently for such a period as the ESFA shall require, and the ESFA may audit, or instruct a third party to audit, at the Contractor’s cost, the Contractor's data and controls to gain assurance that the quality improvements have been made. 17.6 The ESFA reserves the right to require the Contractor, at its own cost, to carry out such work as the ESFA deems necessary to improve the quality of data. 17.7 Without prejudice to any other provision of this Clause 17 the ESFA reserves the right to suspend payments to the Contractor under the Contract where data quality gives rise to concern about the accuracy of the data provided by the Contractor. 17.8 Failure to transmit complete and accurate data to the ESFA in accordance with this Clause 17...
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Submission of Apprentice Data. The Contractor must supply the Department data on each individual Apprentice, in accordance with the data collections framework set out in the ‘ILR specification validation rules and appendices 2022 to 2023’ as amended and updated, which is published on the Department’s website Individualised Learner Record (ILR) technical documents, guidance and requirements (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇) and in accordance with the ‘Provider Support Manual’ as amended and updated .
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Submission of Apprentice Data. 17.1 The Contractor must supply the Department data on each individual Apprentice, in accordance with the Individualised Learner Record (ILR) technical documents, guidance and requirements as amended and updated from time to time and which are published on the Department’s website via Individualised Learner Record (ILR) technical documents, guidance and requirements (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇) in accordance with the ‘Provider Support Manual’ as amended and updated from time to time. 17.2 The Contractor must supply the Department with data in accordance with the following: 17.2.1 in line with agreed audit arrangements; 17.2.2 in adherence with the Data Protection Legislation; 17.2.3 to support payments to be made; 17.2.4 to enable reconciliation to take place; 17.2.5 to support the contract management and allocation processes; and 17.2.6 any written request from the Department. 17.3 The Contractor will report new starts within 2 months of the Apprentice starting, or within 3 months of the Apprentice finishing for all withdrawals and achievements. The Contractor will report all changes by the final collection of the Funding Year. 17.4 Data collected must be transmitted to the Department through the Department’s web portal Submit learner data (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇). Access to the Department’s web portal is restricted and the Contractor agrees to comply with the conditions of use regarding the supply of data to the Department set out in this Clause 17 and in ‘Individualised Learner Record Specification 2023 to 2024 and relevant Provider Support Manual’ as amended and updated available from time to time, via Individualised Learner Record (ILR) technical documents, guidance and requirements (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇). 17.5 Where the Department is concerned about the quality of the data, including the completeness or accuracy of the data, provided by the Contractor, the Department may require the Contractor to supply data more frequently for such a period as the Department shall require, and the Department may audit, or instruct a third party to audit, at the Contractor’s cost, the Contractor's data and controls to gain assurance that the quality improvements have been made. 17.6 The Department reserves the right to require the Contractor, at its own cost, to carry out such work as the Department deems necessary to improve the quality of data. 17.7 Without prejudice to any other provision of this Clause 17 the Department reserves ...
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Submission of Apprentice Data. 17.1 Where required, the Contractor must supply the Department data on each individual Apprentice, in accordance with the 'Data Collections Timetable' set out in the 'Appendices, validation rules and schema' as amended and updated, and in accordance with the 'Provider Support Manual' as amended and updated, which are published on the Department's website Individualised Learner Record (ILR) technical documents, guidance and requirements (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇). 17.2 The Contractor must supply the Department with data in accordance with the following: 17.2.1 in line with agreed audit arrangements; 17.2.2 in adherence with the Data Protection Legislation; 17.2.3 to support payments to be made; 17.2.4 to enable reconciliation to take place; 17.2.5 to support the contract management and allocation processes; and 17.2.6 any written request from the Department. 17.3 The Contractor will report new Apprentice starts within 2 months of the Apprentice starting, or within 3 months of the Apprentice finishing for all withdrawals and achievements. The Contractor will report all changes by the final collection of the Funding Year. 17.4 Data collected must be transmitted to the Department through the Department's web portal Submit learner data (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.
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Submission of Apprentice Data. 17.1 The Contractor must supply the ESFA data on each individual Apprentice, in accordance with the data collections framework set out in the ‘ILR specification validation rules and appendices 2021 to 2022’ as amended and updated from time to time and which are published on the ESFA’s website via ESFA - Online Documentation (▇▇▇▇▇.▇▇▇.▇▇) in accordance with the ‘Provider Support Manual’ as amended and updated from time to time. 17.2 The Contractor must supply the ESFA with data in accordance with the following: 17.2.1 in line with agreed audit arrangements; 17.2.2 in adherence with the Data Protection Laws; 17.2.3 to support payments to be made; 17.2.4 to enable reconciliation to take place; 17.2.5 to support the contract management and allocation processes; and 17.2.6 any written request from the ESFA. 17.3 The Contractor will report new starts within 2 months of the Apprentice starting, or within 3 months of the Apprentice finishing for all withdrawals and achievements. The Contractor will report all changes by the final collection of the Funding Year. 17.4 Data collected must be transmitted to the ESFA through the ESFA’s web portal Submit learner data (▇▇▇▇▇.▇▇▇.▇▇). Access to the ESFA’s web portal is restricted and the Contractor agrees to comply with the conditions of use regarding the supply of data to the ESFA set out in this Clause 17 and in ‘Individualised Learner Record Specification 2021 to 2022 and relevant Provider Support Manual’ as amended and updated available from time to time, via ESFA - Online Documentation (▇▇▇▇▇.▇▇▇.▇▇) 17.5 Where the ESFA is concerned about the quality of the data, including the completeness or accuracy of the data, provided by the Contractor, the ESFA may require the Contractor to supply data more frequently for such a period as the ESFA shall require, and the ESFA may audit, or instruct a third party to audit, at the Contractor’s cost, the Contractor's data and controls to gain assurance that the quality improvements have been made. 17.6 The ESFA reserves the right to require the Contractor, at its own cost, to carry out such work as the ESFA deems necessary to improve the quality of data. 17.7 Without prejudice to any other provision of this Clause 17 the ESFA reserves the right to suspend payments to the Contractor under the Contract where data quality gives rise to concern about the accuracy of the data provided by the Contractor. 17.8 Failure to transmit complete and accurate data to the ESFA in accordance with ...
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