Audits of Records Clause Samples

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor or- ganization or any beneficiary to submit to it any infor- mation relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Em- ployer or the Union during business hours to examine and copy records including but not limited to, the following: (a) Canceled checks and check stubs showing all monies paid to each employee of the Employer. (b) Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontrac- tors, independent contractors, suppliers, relatives, part- ners and joint ventures of the Employer. This shall in- clude, but not be limited to cash disbursement journals. (c) The individual earnings records of each employee of the Employer showing the name and address of em- ployee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. (d) Copies of all fringe benefit returns of the Employer’s prepared for filing with the Trust Funds for each month, as well as those prepared for filing with other Trust Funds relative to additional Collective Bargaining Agreements to which Employer is signatory. (e) Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. (f) Copies of the Employer’s Quarterly Federal Tax Re- turn (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 9-C). (g) Individual employee’s time records including but not limited to all Travel Time Calculation Sheets as required by Article 10, Section 13(a) for each employee of Em- ployer. (h) Records of each job involving application work cov- ered by this Agreement, to the extent that such records exist, including: (i.) Name and address of owner of property where work covered by this Agreement was performed; (ii.) Name and address of the general contractor for whom the work was performed; (iii.) Street address where work covered under this Agreement was performed; (iv.) Total payroll cost of each job; (v.) Name and address of each person who performed work covered by this Agreement on each job; and (vi.) Total material cost of each job. (i) Copies of Federal Forms W-2 and W-3 prepared by...

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization, or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy any records as may be necessary to determine whether full and prompt payments to the Trust of all sums required are being made. Records to be examined shall be as deemed necessary by the Board of Trustees in accordance with the Trust Fund’s payroll inspection procedures. Employee records are to be maintained by the Employer for a period in accordance with State and Federal requirements. In the event that such an examination of such Employer’s records reveals that such Employer is not making full and prompt payments of all sums required to be paid by them to the Trust Funds, then such Employer shall pay to the Trust Funds such costs, including accountant fees, as may have been reasonably incurred in making such determination (including attorney’s fees and costs to compel compliance with an audit). Upon the written request of the Board of Trustees, or their duly authorized representative, such Employer may be requested to bring or send their records for auditing to the Trust Fund Office or to the office of the designated accountant. Whenever an employee appears on covered work as defined in this Agreement and they appear as an employee or subcontractor for other covered work on the Employer’s records, fringe benefits shall be paid. The hours due shall be computed at the rate of a Journeyperson’s wages per hour when lump sums have been paid, or on the labor portion of an itemized invoice. Any bonuses, safety incentive pay, expenses or sums of monies paid to an employee other than as provided by this Agreement shall be specifically identified in the Employer’s records and on the employee’s check.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy the following records: 1. Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, relatives, partners and joint ventures of the Employer. 3. The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. Copies of all fringe benefit returns of Employer’s prepared for filing with the Trust Funds for each month. 5. Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. Individual employee’s time records for each employee of Employer. 8. Records of each job involving application of paint or drywall taping by the Employer, to the extent that such records exist, including: (a) Name and address of owner of property where glazing work was done; (b) Street address where glazing work was performed; (c) Total payroll cost of each job; (d) Name and address of each person who performed glazing work on each job; and

Audits of Records. The Trustees of each Trust shall have the authority to require any employer, employee, Union or Association signatory to or covered by this Agreement to submit to it any information, data, reports or documents reasonably relevant to and suitable for the purpose of administration of the Trust. Upon request by a Trust or its authorized agent, each employer signatory hereto shall permit an auditor selected by the Trusts to enter upon the premises of such employer at a reasonable time or times and to examine the payroll records, the Federal and State Quarterly Contribution Reports and all other records deemed by the Trust or its agent to be relevant to such an audit. Upon request by the trustees each employee covered under this Agreement shall permit an auditor, selected by the Trust, to examine the Federal and State Income Tax Returns, W-2's and other documents reasonably relevant to such a purpose, to determine whether the employer or employers of such employee have made full and complete payment of all contributions required by this Agreement. In the event it is determined as a result of such examination that an employer has failed to make full and complete payment of contributions required by this Agreement, then said employer, in addition to immediately paying all amounts found due and owing, shall forthwith pay all costs incurred for said examination in addition to any other payments required by this Agreement. The NCMCMBA, the Union, the Trusts and each employer agrees that they will use their best efforts to secure compliance with any reasonable request made by any Trust or the Union or the NCMCMBA for any information, data, reports or documents described in this paragraph or otherwise requested to complete the audit.

Audits of Records. After three (3) days prior notice by State, the Grantee shall allow the State or designated agent, State auditors and State agency staff access to all records pertaining to the Project and to this Agreement, for audit and inspection, and monitoring of performance. Such access will be during normal business hours or by appointment.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any As- sociation, any Employer, the Union, any labor organi- zation, or any beneficiary to submit to it any informa- tion relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to exam- ine and copy records as may be necessary to determine whether full and prompt payments to the Trust of all sums required are being made. Records to be examined shall be in accordance with the Trust Fund’s policy on audit procedures.