Document Control System Clause Samples

A Document Control System clause establishes the procedures and responsibilities for managing, storing, and updating documents related to a project or agreement. Typically, it outlines how documents are created, reviewed, approved, distributed, and revised, often specifying version control methods and access permissions. For example, it may require that all project drawings be stored in a central repository with clear records of changes and authorized users. The core function of this clause is to ensure that all parties work with the most current and accurate information, reducing errors and miscommunication.
Document Control System. 1. The PBC has an on-line collaboration and document management system, OCDM (the “System”). Design-Builder shall use the System to: track the Work, manage the Project, and follow the Commission's procedures for electronic submission and receipt of documents as directed by the Commission Representative. The System shall be the mode of conveyance and repository for all Project Record Documents. Design-Builder shall post all Project-related documents, including all Record Documents, on the System. By executing its Contract, Design-Builder agrees to comply with all terms and conditions required by the Commission for the use of the System. 2. Within 15 calendar days of the Notice to Proceed, Design-Builder shall designate an employee that will serve as its System Coordinator. Design-Builder’s System Coordinator will be the point of contact for the Commission for implementation and support for Design-Builder’s use of the System. 3. Employees of Design-Builder, its Subcontractors and Suppliers who will use the System must complete the training provided by the Commission. Each such employee must furnish a valid e-mail address to the Authorized Commission Representative prior to the training.
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Document Control System. 1. The PBC has an on-line collaboration and document management system, OCDM (the “System”). Design-Builder shall use the System to: track the Work, manage the Project, and follow the Commission's procedures for electronic submission and receipt of documents as directed by the Commission Representative. The System shall be the mode of conveyance and repository for all Project Record Documents. Design-Builder shall post all Project-related documents, including all Record Documents, on the System. By executing its Contract, Design-Builder agrees to comply with all terms and conditions required by the Commission for the use of the System. 2. Within 15 calendar days of the Notice to Proceed, Design-Builder shall designate an employee that will serve as its System Coordinator. Design-Builder’s System Coordinator will be the point of contact for the Commission for implementation and support for Design-Builder’s use of the System. 3. Employees of Design-Builder, its Subcontractors and Suppliers who will use the System must complete the training provided by the Commission. Each such employee must furnish a valid e-mail address to the Authorized Commission Representative prior to the training. 4. The System requires a broadband connection with the Internet (e.g., at a minimum, T1, cable modem, or DSL) for effective use. Design-Builder must furnish its own hardware and software, including, but not limited to, personal computers, peripheral software, virus protection software and high-speed document scanners. All written communication and document transmittal from Design-Builder to the Commission will occur via the System. In the event that hand signatures and/or stamps are required for a document, unless otherwise directed by the Authorized Commission Representative, the transmittal of such document shall be made simultaneously via the System and hard copy; hard copy shall be transmitted as required by the Contract Documents. Signed and/or stamped documents must then be scanned and uploaded to the System. 5. Design-Builder shall be solely responsible for its use of the System, as well as use of the System by its Subcontractors and Suppliers. This document is provided as a DRAFT and is not intended to be considered FINAL. The Commission explicitly reserves the right to modify this document and provide a revised Sample to Phase II Proposers.
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Document Control System. Maintain a Document Control Center (“DCC”) which controls all documentation activities in the company as described in the Contract Manufacturer data and document control QA procedure.
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Document Control System. All documents and/or notices arising out of or in connection with this Sub-Contract must be made by the Document Control System if stated at Item 14 of the Sub-Contract Particulars or as otherwise directed by Total, in which case it is deemed to be served or issued when it enters the electronic server of the recipient. For clarity, if any document/and or notice is issued or served in accordance with clause 1.11 of this Sub-Contract, it must also be issued or served by the Document Control System. If a Document Control System is stated at item 14 of the Sub-Contract Particulars, the Sub-Contractor agrees and acknowledges that: a. Total intends to implement the Document Control System identified in the Sub-Contract Particulars; b. the Sub-Contractor will accept and sign up to the standard terms of service for use of the Document Control Systems; c. the Sub-Contractor will pay any charges for the subscription to the Document Control System as directed by Total; d. the Sub-Contractor will have No Claim against Total in relation to the use of or the retainer of the Document Control System; and e. if directed by Total, the Sub-Contractor will do all acts and tasks that are reasonably required to be used in accordance with the requirements of the Sub-Contract.
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Document Control System. Set up and maintain a hardcopy and electronic project file system for all project documents. The CMF shall maintain the project files for the purpose of recording, distributing, and tracking the status of all information to be received, assembled, developed, or otherwise processed as a consequence of the Work to be performed by the CMF under this Agreement. The document controls system shall be in accordance with City guidelines. It is anticipated the CM will perform a portion of the document control tasks throughout the course of construction.
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Document Control System. 8.1. Quality Agreement Issuance of revisions of this Quality Agreement shall require approval of both CYTOVANCE and CLIENT.
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Document Control System. The Construction Management Professional shall set up and maintain hard copies (as needed) and electronic Project file system for all Project documents. The Construction Management Professional shall maintain the Project files for the purpose of recording, distributing, and tracking the status of all information to be received, assembled, developed, or otherwise processed as a consequence of the Work to be performed by the Construction Management Professional under this Agreement. The Construction Management Professional shall utilize the Procore platform document controls system. . As part of Project closeout all files will be transmitted to the City. All documentation through Procore shall be downloaded and delivered in digital format acceptable to the City.
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Document Control System. 1. The PBC has an on-line collaboration and document management system, OCDM (the “System”). Contractor shall use the System to: track the Work, manage the Project, and follow the Commission's procedures for electronic submission and receipt of documents as directed by the Commission Representative. The System shall be the mode of conveyance and repository for all Project Record Documents. Contractor shall post all Project-related documents, including all Record Documents, on the System. By executing its Contract, Contractor agrees to comply with all terms and conditions required by the Commission for the use of the System. 2. Within seven (7) calendar days of the Notice to Proceed, Contractor shall designate an employee that will serve as its System Coordinator. Contractor’s System Coordinator will be the point of contact for the Commission for implementation and support for Contractor’s use of the System.
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Related to Document Control System

  • CONTROL SYSTEM (a) SELLER shall provide and maintain a quality control system to an industry recognized Quality Standard and in compliance with any other specific quality requirements identified in this Contract. (b) Records of all quality control inspection work by SELLER shall be kept complete and available to LOCKHEED ▇▇▇▇▇▇ and its customers.

  • Quality control system (i) The Contractor shall establish a quality control mechanism to ensure compliance with the provisions of this Agreement (the “Quality Assurance Plan” or “QAP”). (ii) The Contractor shall, within 30 (thirty) days of the Appointed Date, submit to the Authority’s Engineer its Quality Assurance Plan which shall include the following: (a) organisation, duties and responsibilities, procedures, inspections and documentation; (b) quality control mechanism including sampling and testing of Materials, test frequencies, standards, acceptance criteria, testing facilities, reporting, recording and interpretation of test results, approvals, check list for site activities, and proforma for testing and calibration in accordance with the Specifications for Road and Bridge Works issued by MORTH, relevant IRC specifications and Good Industry Practice; and (c) internal quality audit system. The Authority’s Engineer shall convey its approval to the Contractor within a period of 21 (twenty-one) days of receipt of the QAP stating the modifications, if any, required, and the Contractor shall incorporate those in the QAP to the extent required for conforming with the provisions of this Clause 11.2. (iii) The Contractor shall procure all documents, apparatus and instruments, fuel, consumables, water, electricity, labour, Materials, samples, and qualified personnel as are necessary for examining and testing the Project Assets and workmanship in accordance with the Quality Assurance Plan. (iv) The cost of testing of Construction, Materials and workmanship under this Article 11 shall be borne by the Contractor.

  • Management and Control Systems Grantee will: 1. maintain an appropriate contract administration system to ensure that all terms, conditions, and specifications are met during the term of the contract through the completion of the closeout procedures. 2. develop, implement, and maintain financial management and control systems that meet or exceed the requirements of Uniform Statewide Accounting System (UGMS). Those requirements and procedures include, at a minimum, the following: i. Financial planning, including the development of budgets that adequately reflect all functions and resources necessary to carry out authorized activities and the adequate determination of costs; ii. Financial management systems that include accurate accounting records that are accessible and identify the source and application of funds provided under each Contract of this Contract, and original source documentation substantiating that costs are specifically and solely allocable to a Contract and its Contract and are traceable from the transaction to the general ledger; iii. Effective internal and budgetary controls; iv. Comparison of actual costs to budget; determination of reasonableness, allowableness, and allocability of costs; v. Timely and appropriate audits and resolution of any findings; vi. Billing and collection policies; and vii. Mechanism capable of billing and making reasonable efforts to collect from clients and third parties.

  • Paper Document Controls In order to comply with the following paper document controls, the Contractor agrees to: A. Dispose of Medi-Cal PII in paper form through confidential means, such as cross cut shredding and pulverizing. B. Not remove Medi-Cal PII from the premises of the Contractor except for identified routine business purposes or with express written permission of DHCS. C. Not leave faxes containing Medi-Cal PII unattended and keep fax machines in secure areas. The Contractor shall ensure that faxes contain a confidentiality statement notifying persons receiving faxes in error to destroy them. Contractor personnel shall verify fax numbers with the intended recipient before sending. D. Use a secure, bonded courier with signature of receipt when sending large volumes of Medi-Cal PII. The Contractor shall ensure that disks and other transportable media sent through the mail are encrypted using a vendor product that is recognized as an industry leader in meeting the needs for the intended solution, such as products specified on the CSSI.

  • Plan Document Controls The rights granted under this Agreement are in all respects subject to the provisions set forth in the Plan to the same extent and with the same effect as if set forth fully in this Agreement. If the terms of this Agreement conflict with the terms of the Plan document, the Plan document will control.