Documentation and Audit Sample Clauses

Documentation and Audit. Whenever the Cost of the Work for any purpose is to be determined pursuant to this Article 13, Contractor and pertinent Subcontractors will establish and maintain records of the costs in accordance with generally accepted accounting practices. Subject to prior written notice, Owner will be afforded reasonable access, during normal business hours, to all Contractor’s accounts, records, books, correspondence, instructions, drawings, receipts, vouchers, memoranda, and similar data relating to the Cost of the Work and Contractor’s fee. Contractor shall preserve all such documents for a period of three years after the final payment by Owner. Pertinent Subcontractors will afford such access to Owner, and preserve such documents, to the same extent required of Contractor.
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Documentation and Audit. 5.1. If requested by the Data Controller the Data Processor must provide the Data Controller with sufficient information to allow the Data Controller to verify that the Data Processor has implemented appropriate technical and organizational security measures in locations and systems relevant to the personal data processed under this DPA, provided however that any information and documentation beyond Data Processor standard security documentation, see Appendix B, will be provided at the Data Controller’s cost. 5.2. The Data Controller is entitled to inspect the Data Processor’s premises relevant to the services under the Agreement, subject to prior agreement with the Data Processor. Any costs incurred by the Data Processor in connection with the Data Controller’s inspection will be payable by the Data Controller. In addition, the Data Controller is entitled at its own expense to engage an independent third party of its own choice to conduct an annual audit of the Data Processor’s processing activities. If the Data Controller inspects the Data Processor’s premises, the Data Controller must accept any requirements of the Data Processor as to security and confidentiality. Where the Data Controller uses a third-party auditor, the Data Controller warrants that the third party will accept and comply with the Data Processor’s security and confidentiality requirements. 5.3. The Data Processor must give authorities who by Union or member state law have a right to enter the Data Controller's or the Data Controller's Data Processor's facilities, or representatives of the authorities, access to the Data Processor's physical facilities against proper proof of identity. The Data Controller will reimburse the Data Processor for its costs in this regard.
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Documentation and Audit. Merchant may audit Amazon’s controls relating to Processing Personal Data in relation to Off- Amazon Transaction Data transmitted by Merchant. Following receipt of any such audit request by Merchant, Amazon and Merchant will agree to a reasonable start date, scope and duration, and security and confidentiality controls, applicable to the audit. Merchant agrees that the sole purpose of the audit is to allow Merchant to reasonably verify Amazon’s compliance with its obligations under this DPA. Merchant is not entitled to receive (1) information about any system, hardware, software, technology, know-how, program, process, or policy that does not involve Personal Data relating to Off-Amazon Transaction Data and the obligations set out in this DPA, (2) any information that, in Amazon’s reasonable opinion, could compromise the security of any Amazon systems or premises or cause Amazon or any Amazon Affiliate to breach its obligations under the GDPR or other applicable laws and regulations or privacy obligations to Amazon customers or any third party, or (3) any information that Merchant seeks to access for any reason other than good faith fulfilment of Merchant’s obligations under the Applicable Data Protection Legislation. Any audit requests must set out the reasons justifying the audit. Amazon may object to any third party auditor appointed by Merchant to conduct any audit under this Article if the auditor is, in Amazon’s reasonable opinion, not suitably qualified or independent. Any such objection will require Merchant to appoint another auditor or conduct the audit itself. Amazon will be entitled to a reasonable fee from Merchant upon providing and making available all the necessary information.
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Documentation and Audit. Provider shall make available to ALX all information necessary (including records of processing) to demonstrate compliance with EU Data Protection Law and this DPA and allow for and contribute to audits (including inspections) conducted by a Supervisory Authority, ALX or an ALX auditor’s mandate. ALX will bear the costs of any audit requested or required by ALX.
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Documentation and Audit. 11.1. The Processor shall provide the Controller with all information reasonably requested by the Controller to enable the Controller to verify the Processor's (and each sub-processor's) compliance with this Annex and the Agreement with respect to the Personal Data. 11.2. Without prejudice to the foregoing paragraph, the Controller shall be entitled to inspect, test and audit or appoint representatives to inspect, test and audit, all facilities, premises, equipment, systems, documents and electronic data relating to the Processing of Personal Data by or on behalf of the Processor and the Processor shall assist with each inspection, test and audit. The Controller shall act reasonably in exercising its rights under this Clause, including by providing prior notice of its intention to exercise its rights where appropriate to do so.
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Documentation and Audit. For the avoidance of doubt, all of the Costs of the Work and Contractor’s General Conditions shall be made available to Owner on an Open Book Basis, and subject to the Books and Records requirements of Article 11 of the Agreement.
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Documentation and Audit. Upon request by a Data Controller, the Data Processor shall make available to the Data Controller all relevant information necessary to demonstrate compliance with this DPA, and shall allow for and reasonably cooperate with audits, including inspections by the Data Controller or an auditor mandated by the Data Controller.
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Documentation and Audit 
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Related to Documentation and Audit

  • INSPECTION AND AUDIT The CONTRACTOR shall maintain, and the LEA shall have the right to examine and audit all of the books, records, documents, accounting procedures and practices and other evidence that reflect all costs claimed to have been incurred or fees claimed to have been earned under this Agreement. CONTRACTOR shall provide access to LEA to all records including, but not limited to: student records as defined by California Education Code section 49061(b); registers and roll books of teachers; daily service logs and notes or other documents used to record the provision of related services; Medi-Cal/daily service logs and notes used to record provision of services provided by instructional assistants, behavior intervention aides, bus aides, and supervisors; absence verification records (parent/doctor notes, telephone logs, and related documents); bus rosters; staff lists specifying credentials held, business licenses held, documents evidencing other qualifications, social security numbers, dates of hire, and dates of termination; staff time sheets; non-paid staff and volunteer sign-in sheets; transportation and other related service subcontracts; school calendars; bell/class schedules when applicable; liability and worker’s compensation insurance policies; state NPS/A certifications; by-laws; lists of current board of directors/trustees, if incorporated; other documents evidencing financial expenditures; federal/state payroll quarterly reports Form 941/DE3DP; and bank statements and canceled checks or facsimile thereof. Such access shall include unannounced inspections by ▇▇▇. CONTRACTOR shall make available to LEA all budgetary information including operating budgets submitted by CONTRACTOR to LEA for the relevant contract period being audited. CONTRACTOR shall make all records available at the office of LEA or CONTRACTOR’s offices (to be specified by ▇▇▇) at all reasonable times and without charge. All records shall be provided to LEA within five (5) working days of a written request from ▇▇▇. CONTRACTOR shall, at no cost to LEA, provide assistance for such examination or audit. ▇▇▇’s rights under this section shall also include access to CONTRACTOR’s offices for purposes of interviewing CONTRACTOR’s employees. If any document or evidence is stored in an electronic form, a hard copy shall be made available to the LEA, unless the LEA agrees to the use of the electronic format. CONTRACTOR shall obtain from its subcontractors and suppliers written agreements to the requirements of this section and shall provide a copy of such agreements to LEA upon request by ▇▇▇. If an inspection, review, or audit by ▇▇▇, a state agency, a federal agency, and/or an independent agency/firm determines that CONTRACTOR owes LEA monies as a result of CONTRACTOR’s over billing or failure to perform, in whole or in part, any of its obligations under this Master Contract, LEA shall provide to CONTRACTOR written notice demanding payment from CONTRACTOR and specifying the basis or bases for such demand. Unless CONTRACTOR and ▇▇▇ otherwise agree in writing, CONTRACTOR shall pay to LEA the full amount owed as result of CONTRACTOR’s over billing and/or failure to perform, in whole or in part, any of its obligations under this Master Contract, as determined by an inspection, review, or audit by ▇▇▇, a state agency, a federal agency, and/or an independent agency/firm. CONTRACTOR shall make such payment to LEA within thirty (30) days of receipt of ▇▇▇’s written notice demanding payment.

  • INSPECTIONS AND AUDITS 30 A. ADMINISTRATOR, any authorized representative of COUNTY, any authorized representative 31 of the State of California, the Secretary of the United States Department of Health and Human Services, 32 the Comptroller General of the United States, or any other of their authorized representatives, shall have 33 access to any books, documents, and records, including but not limited to, financial statements, general 34 ledgers, relevant accounting systems, medical and client records, of CONTRACTOR that are directly 35 pertinent to this Agreement, for the purpose of responding to a beneficiary complaint or conducting an 36 audit, review, evaluation, or examination, or making transcripts during the periods of retention set forth 37 in the Records Management and Maintenance Paragraph of this Agreement. Such persons may at all 1 reasonable times inspect or otherwise evaluate the services provided pursuant to this Agreement, and the 2 premises in which they are provided. 3 B. CONTRACTOR shall actively participate and cooperate with any person specified in 4 Subparagraph A. above in any evaluation or monitoring of the services provided pursuant to this 5 Agreement, and shall provide the above–mentioned persons adequate office space to conduct such 6 evaluation or monitoring. 7 C. AUDIT RESPONSE 8 1. Following an audit report, in the event of non–compliance with applicable laws and 9 regulations governing funds provided through this Agreement, COUNTY may terminate this Agreement 10 as provided for in the Termination Paragraph or direct CONTRACTOR to immediately implement 11 appropriate corrective action. A plan of corrective action shall be submitted to ADMINISTRATOR in 12 writing within thirty (30) calendar days after receiving notice from ADMINISTRATOR. 13 2. If the audit reveals that money is payable from one party to the other, that is, reimbursement 14 by CONTRACTOR to COUNTY, or payment of sums due from COUNTY to CONTRACTOR, said 15 funds shall be due and payable from one party to the other within sixty (60) calendar days of receipt of 16 the audit results. If reimbursement is due from CONTRACTOR to COUNTY, and such reimbursement 17 is not received within said sixty (60) calendar days, COUNTY may, in addition to any other remedies 18 provided by law, reduce any amount owed CONTRACTOR by an amount not to exceed the 19 reimbursement due COUNTY. 20 D. CONTRACTOR shall retain a licensed certified public accountant, who will prepare an annual 21 Single Audit as required by 31 USC 7501 – 7507, as well as its implementing regulations under 2 CFR 22 Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal 23 Awards. CONTRACTOR shall forward the Single Audit to ADMINISTRATOR within fourteen (14) 24 calendar days of receipt. 25 E. CONTRACTOR shall forward to ADMINISTRATOR a copy of any audit report within 26 fourteen (14) calendar days of receipt. Such audit shall include, but not be limited to, management, 27 financial, programmatic or any other type of audit of CONTRACTOR’s operations, whether or not the 28 cost of such operation or audit is reimbursed in whole or in part through this Agreement. 29

  • Records Administration and Audit 14.1.1 The Contractor shall maintain books, records, documents, and other evidence pertaining to this Master Agreement and Orders placed by Purchasing Entities under it to the extent and in such detail as will adequately reflect performance and administration of payments and fees. Contractor shall permit the Lead State, a Participating Entity, a Purchasing Entity, the federal government (including its grant awarding entities and the U.S. Comptroller General), and any other duly authorized agent of a governmental agency, to audit, inspect, examine, copy and/or transcribe Contractor's books, documents, papers and records directly pertinent to this Master Agreement or orders placed by a Purchasing Entity under it for the purpose of making audits, examinations, excerpts, and transcriptions. This right will survive for a period of six (6) years following termination of this Agreement or final payment for any order placed by a Purchasing Entity against this Master Agreement, whichever is later, or such longer period as is required by the Purchasing Entity’s state statutes, to assure compliance with the terms hereof or to evaluate performance hereunder. 14.1.2 Without limiting any other remedy available to any governmental entity, the Contractor shall reimburse the applicable Lead State, Participating Entity, or Purchasing Entity for any overpayments inconsistent with the terms of the Master Agreement or Orders or underpayment of fees found as a result of the examination of the Contractor’s records. 14.1.3 The rights and obligations herein exist in addition to any quality assurance obligation in the Master Agreement that requires the Contractor to self-audit contract obligations and that permits the Lead State to review compliance with those obligations.

  • Documentation and compliance (a) The data importer shall promptly and adequately deal with enquiries from the data exporter that relate to the processing under these Clauses. (b) The Parties shall be able to demonstrate compliance with these Clauses. In particular, the data importer shall keep appropriate documentation on the processing activities carried out on behalf of the data exporter. (c) The data importer shall make available to the data exporter all information necessary to demonstrate compliance with the obligations set out in these Clauses and at the data exporter’s request, allow for and contribute to audits of the processing activities covered by these Clauses, at reasonable intervals or if there are indications of non-compliance. In deciding on a review or audit, the data exporter may take into account relevant certifications held by the data importer.