Invoice Documentation Sample Clauses
The Invoice Documentation clause requires parties to provide detailed records and supporting materials related to invoices issued under the agreement. This typically involves including itemized lists of goods or services provided, dates of delivery, and any relevant purchase orders or receipts to substantiate the amounts billed. By mandating thorough documentation, the clause helps prevent disputes over payments and ensures transparency and accountability in the billing process.
Invoice Documentation. As a condition precedent to the obligation of Buyer to make each payment under the Agreement, Seller shall deliver with each invoice for each payment, a partial Lien waiver and release in the form of Appendix J-1 (Seller Form of Partial Lien Waiver and Release) in exchange for the current payment, and a partial Lien waiver and release in the form of Appendix J-3 (Subcontractor Form of Partial Lien Waiver and Release) from each Subcontractor; provided however, if such invoice is the invoice for the final payment under the Agreement, Seller shall be obligated to provide Buyer a final Lien waiver and release in the form of Appendix J-2 (Seller Form of Final ▇▇▇▇ ▇▇▇▇▇▇ and Release), in exchange for the final payment, and a final Lien waiver and release in the form of Appendix J-4 (Subcontractor Form of Final Lien Waiver and Release) from each such Subcontractor, in exchange for the final payment. In addition to the final Lien waivers and releases from each Subcontractor, Seller shall provide, with such final invoice, an affidavit setting forth: (a) all amounts paid to each Subcontractor; (b) all amounts owed to each Subcontractor, if any; and (c) any amounts in dispute under any subcontract.
Invoice Documentation. BWDB considers required documentation as the following:
1. Original and completed monthly Request for Payment, reflecting the appropriate time period and signed by an authorized Contractor official.
2. General or Accounting Ledger accurately reflecting all amounts billed; OR copies of paid invoices and checks for reimbursement of supplies, equipment, travel expenditures (including travel log with appropriate approval signature), and justification of the allocation of costs within the line-item budget. Supporting explanations and/or calculations must be included to sufficiently verify ledger entries and to reconcile ledger line items to corresponding line-items on the Request for Payment. All costs billed must be incurred and paid.
3. Payroll ledger/register reflecting allocation of staff time among cost categories and signed by an authorized Contractor official for reimbursement of salaries and benefits.
4. Time and attendance sheets, as appropriate, for each person billed under the Contract. Time sheets should be submitted in a timely manner and coincide with payroll processing dates. Prior written Board approval must be obtained for those persons not working solely for the purpose outlined in the contract and a timesheet must be submitted indicating actual hours worked as billed. Hours cannot be based on percentage of time or based on budget.
5. Supporting explanations for allocations and/or calculations sufficiently verifying ledger entries, and reconciled ledger line items to the corresponding line items on the Request for Payment.
6. Detailed tapes and/or highlighted numbers on the invoices to support amounts listed on the payment requests.
Invoice Documentation. Each invoice for payment must be accompanied by a written description, not to exceed two pages in length, of ▇▇▇▇▇▇▇’s performance under this grant since the time the previous such report was prepared. The report shall describe the types of activities and specific accomplishments during the period for which the payment is being made rather than merely listing the number of hours worked during the reporting period. If cost shares are involved with the project, the final invoice must include a budget summary of cost share expenditures by fund source.
Invoice Documentation. Records of Consultant’s costs pertinent to Consultant’s compensation under an Agreement shall be kept in accordance with generally accepted accounting practices and the above- mentioned federal regulations. These records will be used to the extent necessary to verify Consultant's charges and upon Department’s timely request, copies of such records shall be made available to MaineDOT or its designee at its Augusta office, at no cost to MaineDOT. Records shall be available for review by MaineDOT for a period of three (3) years following the date of final payment.
Invoice Documentation. Records of Consultant's costs pertinent to Consultant's compensation under a Contract shall be kept in accordance with generally accepted accounting practices. To the extent necessary to verify Consultant's charges or progress of scope, as applicable, and upon Authority’s timely written request, copies of such records shall be made available to the Authority at its Portland, Maine office. The employee’s salary record shall show time spent on the services for all Contracts, except those entered into under a lump-sum based fee structure. Ownership of Documents (Deliverables/Intellectual Property) All project deliverables and work product shall be considered work for hire and the Authority shall possess sole ownership rights therein. Consultant agrees to execute any assignment of rights which the Authority may reasonably deem necessary to ensure the transfer of said ownership. Consultant shall retain an irrevocable, perpetual license to use said deliverables and work product for its own internal use and for the creation of other work, including work for other clients; provided that this material shall be treated as confidential and that no deliverable or work product created under this Contract shall be provided or disclosed to any third party without the Authority's express written permission, which shall not be unreasonably withheld. All project deliverables and work product, whether printed or electronic, shall, upon completion of the work or as requested, be filed with the Authority in a format and media acceptable to the Authority. If the Authority alters the Consultant's deliverables or work product or uses such work for purposes other than its original intended use, the Consultant shall not be held liable for any claim resulting from such use. All original data furnished to the Consultant by the Authority shall be returned to the Authority in good order.
Invoice Documentation. Each invoice for payment must be accompanied by a written description, not to exceed two pages in length, of ▇▇▇▇▇▇▇’s performance under this Agreement since the time the previous such report was prepared. The report shall describe the types of activities and specific accomplishments during the period for which the payment is being made rather than merely listing the number of hours worked during the reporting period. The report may be in the form of a Quarterly Progress Report. The final invoice must include a budget summary of all cost share expenditures by fund source, as applicable (Final Invoice). The CDFW Grant Manager will provide Grantee with a sample invoice template. The Final Invoice is due in accordance with Section 6.03.6 – Schedule of Due Dates and Deliverables. The invoice package must be submitted electronically to the CDFW Grant Manager.
Invoice Documentation. Each invoice for payment must be accompanied by a written description, not to exceed two pages in length, of Grantee’s performance under this Agreement since the time the previous such report was prepared. The report shall describe the types of activities and specific accomplishments during the period for which the payment is being made rather than merely listing the number of hours worked during the reporting period. The Final Invoice must include a budget summary of all cost share expenditures by fund source, as applicable. The CDFW Grant Manager will provide Grantee with a sample invoice template upon request. The Final Invoice is due in accordance with Section 6.07 – Schedule of Due Dates and Deliverables. The invoice package must be either mailed hard copy or electronic submission to the CDFW Grant Manager contact located in Section 7 – Contacts.
Invoice Documentation. The invoice documentation for each monthly payment request under section 7.03 must include the following operating statistics and information for the calendar month in question:
Invoice Documentation. Each invoice for payment must be accompanied by a Progress Report as described in Section 8.01 – Progress Reports or a written description, not to exceed two pages in length, of ▇▇▇▇▇▇▇’s performance under this Agreement since the time the previous such report was prepared. The Progress Report shall describe the types of activities and specific accomplishments during the period for which the payment is being made rather than merely listing the number of hours worked during the reporting period. The Final Invoice must include a budget summary of all cost share expenditures by fund source, as applicable. The CDFW Grant Manager will provide Grantee with a sample invoice template upon request. The Final Invoice is due in accordance with Section 6.03.5 – Schedule of Due Dates and Deliverables and must be submitted in accordance with Section 9.02.3 - Invoice Submission
1. The word “Invoice” should appear in a prominent location at the top of the page(s);
2. Printed name of Grantee on company letterhead;
3. ▇▇▇▇▇▇▇’s business address, including P.O. Box, City, State, and Zip Code;
4. Name of CDFW Region/Division being billed;
5. The invoice date and the time period covered; i.e., the term “from” and “to”;
6. This Agreement number and the sequential number of the invoice (i.e. Q2496802- Invoice 1);
7. The invoice must be itemized using the categories and following the format of the Budget;
8. The total amount due. This should be in a prominent location in the lower right-hand portion of the last page and clearly distinguished from other figures or computations appearing on the invoice. The total amount due shall include all costs incurred by Grantee under the terms of this grant;
9. The original signature of Grantee; and
10. Grantee must provide supporting documentation for the invoice and actual receipts.
Invoice Documentation. Concurrently with the invoices, the CONSULTANT shall 6 certify (through copies of issued checks, receipts, or other County pre-approved documentation) 7 that complete payment, has been made to all subconsultants as provided herein for all previous 8 invoices paid by the County. However, the parties do not intend that the foregoing create in any 9 subconsultants or sub-consultant a third party beneficiary status or any third party beneficiary 10 rights, and do hereby expressly disclaim any such status or rights.