Reimbursement Guidelines Sample Clauses
The Reimbursement Guidelines clause sets out the rules and procedures for repaying expenses incurred by one party on behalf of another. Typically, it details which types of expenses are eligible for reimbursement, the documentation required (such as receipts or invoices), and the timeframe within which claims must be submitted. By clearly outlining these requirements, the clause helps prevent disputes over expense payments and ensures both parties understand their obligations regarding reimbursement.
Reimbursement Guidelines a. Complete the form to reflect your plan for the completion of the course(s) and submit it to the Superintendent for approval prior to registering for course work.
b. After the Superintendent has approved your coursework request, the original form will be returned to you with the appropriate approval.
c. As you are completing the coursework, make sure you keep the RECEIPT indicating the amount you paid for the TUITION COST of the class. (Reimbursement is NOT available for material fees, bus transportation charges, general registration fees, etc.)
d. When you have completed your class and have received your final grade of C or better, attach the grade slip to the form along with the paid fee receipt and keep these items in your possession until September 15th of the year you are to be reimbursed. DO NOT TURN IN ANY OF YOUR DOCUMENTATION UNTIL SEPTEMBER 15TH. It is acknowledged that some universities do not have the grades processed by September 15th. We will accept your coursework documentation up to three days prior to the November 1st deadline to make payment to each individual staff member.
e. Failure to submit all required documentation by the required date may result in reimbursement being delayed until the next year.
Reimbursement Guidelines o The City will not pay tuition and/or other covered expenses prior to the employee’s submittal of a satisfactory final grade o The City will reimburse employees for the difference between GI allotment, scholarships, grants and other forms of assistance, and eligible tuition reimbursement (limited to $2,000 annually) o No payment will be made for incompletes, withdrawals, audited classes or failed courses. o No payment will be made for classes already being taken prior to the commencement of employment with the City. The following will indicate the eligibility of expenses: Books X Equipment or Instruments X Internet Access/Telephone Costs X Lab Fees X Matriculation Fees X Medical Fees X Registration Fees X Supplies X Test Fees X Thesis – binding/typing X Travel costs including meals X Tuition X User Fees X
Reimbursement Guidelines. Applications for reimbursement will be accepted from March 1 through April 15, and will be paid out in the next available payroll cycle. Employees must submit a copy of their receipts that include the following information: name of business/provider, address of business/provider, phone number of business/provider, tax ID number of business or signature of provider, amount of out-of- pocket costs, dates that the out-of-pocket costs were incurred, name of people for which care was provided, and a copy of their filed Form 1040. Any application received after April 15 will be considered on a case-by-case basis and shall not be arbitrarily rejected.
Reimbursement Guidelines. Reimbursement of Tanox activities, as applicable, shall be made in accordance with the following guidelines and procedures:
Reimbursement Guidelines. Payments for room and board will be made to the educational institution (or for off-campus housing if the scholarship rules and regulations of the Miss Organization permit) and such requests must be accompanied by appropriate documentation from the educational institution evidencing the charges for same. Contestants must maintain at least 12 credit hours as a full-time student, 9 credit hours part-time status and 9 credit hours for graduate in order to qualify. Payments do not cover key fees or deposits, if living off campus. Utilities (electric, gas, cable, phone, etc.) are also notcovered. It is each contestant’s obligation to determine whether the scholarship, in whole or part, is includable in gross taxable income, regardless of whether a Form 1099 has been issued. Contestants are encouraged to consult a tax advisor regarding the taxability of the scholarship payments.
Reimbursement Guidelines. The following guidelines are to be used to reimburse officers for travel expenses, but in no case will the officers be paid more than receipts indicated they spent. The County Board may, from time to time, review and change the following guidelines:
(A) Mileage $0.28 per mile if employee required to use personal automobile for County business.
(B) Meals while away from home as County business (outside of Emmet County) INCLUDING tax and tip, actual expense must be supported by receipts but limited to: Breakfast - $ 6.75 Lunch - $ 8.30
(C) Rooms: Those accommodations are required to be approved by the Sheriff or Undersheriff.
(D) Parking: Stamp ticket required.
(E) Extradition and other trips are upon prior approval of the Sheriff.
Reimbursement Guidelines. Payments for room and board will be made to the educational institution (or for off-campus housing if the scholarship rules and regulations of the Miss Type Organization Name Organization permit) and such requests must be accompanied by appropriate documentation from the educational institution evidencing the charges for same. Contestants must maintain at least 12 credit hours as a full-time student, 9 credit hours part-time status and 9 credit hours for graduate in order to qualify. Payments do not cover key fees or deposits. Utilities (electric, gas, cable, phone, etc.) are also not covered. It is each contestant’s obligation to determine whether the scholarship, in whole or part, is includable in gross taxable income, regardless of whether a Form 1099 has been issued. Contestants are encouraged to consult a tax advisor regarding the taxability of the scholarship payments.
Reimbursement Guidelines. To the extent Client agrees to reimburse Supplier for any out-of-pocket expenditures, such expenditures shall be passed through to Client at actual cost with no markup. To be eligible for reimbursement, such expenses must be properly documented and incurred by Supplier in connection with providing the Services in accordance with Client’s corporate travel policies or other Client expense guidelines which shall be provided to Supplier prior to the Effective Date of the applicable Service Agreement; provided, however, that Supplier shall be responsible for travel expenses relating to Supplier’s internal operations that are not directly related to performing Services for Client, including account management, training for Supplier’s staff, meetings and seminars.
Reimbursement Guidelines. All Speakers must submit a W-9 Form with their contract in order to be reimbursed for any honorarium, meals, travel expenses, etc. Reimbursement for any accommodation, meal or travel related expenses will only be provided to the Speaker if the pertinent receipts are submitted to the Association with the Reimbursement Request Form by no later than 30 days after the Event. If any reimbursement sought by the Speaker is deemed unreasonable by ▇▇▇▇, ▇▇▇▇ will have the discretion to only reimburse the Speaker for the expenses that are deemed reasonable, or ▇▇▇▇ may refuse reimbursement. Request for reimbursement will not be honored after 30 days following the event. Handouts: Speaker will provide his/her own handouts (if applicable) for the program listed above at no expense to ▇▇▇▇ (unless otherwise agreed upon). The Speaker warrants and represents that the Presentation, handouts, and related materials are factually accurate and contain no matter libelous or otherwise unlawful. The Speaker further warrants that such Presentation, handouts, and related materials are either the Speaker’s own original work or available for use without permission because they are in a public domain. If materials utilized in the presentation are not the Speaker’s own original work or in a public domain, they are either presented with the permission of the originator/owner of the material, or are believed to be within the “fair use” exemption of copyright law which includes use for purposes of criticism, news reporting, commentary, teaching, and research. The Speaker authorizes the ▇▇▇▇ to use his/her name, likeness, photograph, and biographical data in connection with the use and promotion of the Presentation. The Speaker must refrain from selling any materials/products or otherwise engaging in any promotional activity within the context of the lectures or sessions at which he or she is presenting.