College Email Sample Clauses
The College Email clause establishes the rules and expectations regarding the use of official college-provided email accounts. It typically requires students, faculty, or staff to use their assigned college email addresses for all official communications related to academic or administrative matters. For example, important notifications, deadlines, and policy updates are sent exclusively to these accounts, and users are expected to check them regularly. This clause ensures that all parties receive timely and consistent information, reducing the risk of missed communications and maintaining a clear, reliable channel for official correspondence.
College Email a. All active part-time faculty and tutors will be given an MHCC email account. A part-time faculty and tutor will be considered active if they have had an assignment at MHCC in the last 14 months.
b. The College email system will be available remotely to part-time faculty members.
c. Instructions regarding accessing and configuring email accounts will be made available in multiple methods, including hands-on training.
d. The College will provide help to part-time faculty & tutors when issues arise regarding their email accounts.
e. Workstations with email and printer access will be available for part-time faculty and tutors on the Gresham Campus, the Maywood Park Campus, and the ▇▇▇▇▇▇▇ Center.
f. The College assumes no liability if an employee uses a non-MHCC email account.
g. No disciplinary action will be taken if an employee continues using their home email account as long as they are performing the essential duties of their position in accordance with Art.9.I. and are in compliance with the law.
College Email. Where email is provided, it is for academic and professional use only. The College’s email system can be accessed from both the college computers, and via the internet from any computer. Wherever possible, all college related communication must be via the college email address. The sending of emails is subject to the following rules: Must not include offensive or abusive language. Emails or attachments of a pornographic, illegal, violent, sexist or racist nature (received or sent) are not permitted and could result in prosecution. Sending of attachments which contain copyright material to which the College does not have distribution rights is not permitted. Do not forward emails with email contacts included or ‘reply to all’ if not relevant to the communication to ensure email address data is kept secure. The forwarding of any chain messages/emails etc. is not permitted. Spam or junk mail will be blocked and reported to the email provider. Learners must immediately tell a designated member of staff if they receive offensive or abusive communication and this will be recorded under our Safeguard system and the appropriate actions taken if necessary under the College’s Safeguarding Policy. College email addresses and other official contact details will not be used for setting up personal social media accounts. Where possible emails must not contain personal opinions about other individuals, e.g. other staff members or learners. Descriptions of individuals must be kept in a professional and factual manner. Learner email accounts are not able to contact anyone outside of the College’s systems, they are for the sole purpose of communicating within the College.
College Email. All of our correspondence will be sent electronically to your Georgian College email account. Please make sure you check it regularly.
College Email. Where email is provided, it is for academic and professional use only. The College’s email system can be accessed from both the college computers, and via the internet from any computer. Wherever possible, all college related communication must be via the college email address. The sending of emails is subject to the following rules: • Language must not include swear words, or be offensive or abusive. • Emails or attachments of a pornographic, illegal, violent, sexist or racist nature are not permitted. • Sending of attachments which contain copyright material to which the College does not have distribution rights is not permitted. • Always use BCC (Blind Carbon Copy) when emailing multiple recipients that have not explicitly agreed to share their email addresses with each other. For example, groups of students, members of mailing lists or external recipients with no prior connection. • Don’t forward emails with email contacts included or ‘reply to all’ if not relevant to the communication to ensure email address data is kept secure. • The use of personal email addresses by staff for any official college business is not permitted. • The forwarding of any chain messages/emails etc. is not permitted. Spam or junk mail will be blocked and reported to the email provider. • Any electronic communication which contains any content which could be subject to data protection legislation (e.g. sensitive or personal information) will only be sent using one or more secure methods outlined below. o Email Encryption o A secure email portal (where by the recipient will be required to log in to retrieve the email / document sent) o Password protection on sensitive documents. The sender must ensure that the password is sent separately, ideally via a different media. For example, via a phone call. • Emails should never contain learner’s full names either in the subject line or in the main body of the text. Initials should be used wherever possible. • Access to college email systems will always take place in accordance with data protection legislation and in line with other appropriate college policies e.g. confidentiality. • Staff must immediately inform the either HR or IT Security & Network Manager if they receive offensive communication and this will be recorded in the relevant files/records and will be investigated further in deemed necessary. • Staff will be encouraged to develop an appropriate work life balance when responding to email. • Emails sent to external organi...