RECORDS ACCURACY ASSESSMENT Sample Clauses

RECORDS ACCURACY ASSESSMENT. Based on SPAA records received previously, the SPAAs’ electronic files are 90% accurate. Previous computer matches with other agencies indicate that VA records are 99% accurate.

RECORDS ACCURACY ASSESSMENT. The personal identification data contained in the system of records being used in this matching program (Social Security number, name, and date of birth) is provided to ED by applicants for Title IV, HEA Program assistance and, therefore, a high degree of accuracy in the information is achieved. Because identifier information in ED’s Federal Student Aid Application File is derived from information personally reported by the applicant, it is estimated that the identifier information is at least 95 percent accurate. VA estimates, based on previous matching experience, that the accuracy of data matched within their systems to be at least 99 percent accurate. ED and VA have reviewed the records subject to this CMA, and they conclude that the records are being maintained to a standard of accuracy that will reasonably assure fairness in any eligibility determination made on the basis of this record.

RECORDS ACCURACY ASSESSMENT. A. Service data used in this matching program are derived from the DMDC record system maintained by the DoD. This system is subject to standard internal control methodology to insure record accuracy. Each service that inputs to the system has a review process which includes an opportunity for the individual to review the data elements contained in the personnel file. B. Use of data from these files in a number of financial and eligibility system applications indicates that the data pertaining to Uniformed Services are maintained with acceptable levels of accuracy using internal control processes. C. In the case of Reserve and Guard members, the utilization of data from these personnel systems shows a somewhat lower, but still quite acceptable level of accuracy obtained in these files. D. DoD component records and those records accessed by VA regional offices for payment purposes are subject to standard internal controls for data accuracy. The internal control processes ensure that data accuracy will stay within acceptable levels.

RECORDS ACCURACY ASSESSMENT. The PII (i.e., SSN, name, and date of birth) in the ED AAAP system of records used in this matching program are derived from information personally reported by the applicants for Title IV, HEA student financial assistance. In addition, each applicant’s SSN is verified with the Social Security Administration at the time of application. The accuracy rate of AAAP (18-11-21) was measured and confirmed in October 2022 as 98.9 percent. Based on SSA’s Office of Quality Review “FY 2018 Enumeration Accuracy Review Report (April 2019),” the SSA Enumeration System database (the Master Files of SSN Holders and SSN Applications System) used for SSN matching is 100 percent accurate for records updated by SSA employees based on this report. Therefore, the identifier information is 100 percent accurate. Federal and State courts can electronically enter the source data into the DFB/DPFD database at ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇▇.▇▇▇/. Currently, Federal and State courts can also send hard copy records of judgments to the DFB program where DOJ contractors input the source data into the DFB/DPFD database. This source data is reviewed for accuracy prior to inclusion in the DFB/DPFD database. Since some source data is prepared and entered manually by DOJ, there is chance of human error. A data reconciliation of DFB/DPFD database active cases and GSA’s ▇▇▇.▇▇▇.gov for excluded applicants is performed monthly to identify errors between the two systems. ED and DOJ have reviewed the records subject to this CMA and concluded that the records are being maintained to a standard of accuracy that ensures fairness in any eligibility determination made on the basis of this record.

RECORDS ACCURACY ASSESSMENT. DHS-USCIS maintains its records to a standard of accuracy that will reasonably ensure fairness in any eligibility determination made on the basis of the record. DHS-USCIS currently estimates that information within its VIS database is 90-95% accurate in reflecting immigration status, but continues to undertake various actions to further improve the quality of the VIS database. In addition, in cases in which status is not initially confirmed through VIS, automated primary verification, automated additional verification procedures are used; continued non-verification may result in manual verification procedures, which should allow DHS-USCIS to check all necessary indices and files before providing ED or the institution with a final determination of an applicant’s immigration status. This process includes procedures for DHS-USCIS to correct any errors detected in the immigration status information and for the individual to continue to contest the results of the DHS/USCIS verification For the 18 months covered by the most recent computer matching agreement, there were approximately 967,036 applicants for Title IV Student Financial Assistance Programs that were sent to DHS-USCIS to be matched; after using the immigration status verification process described in this agreement, ED received no reports of data records containing discrepant information.

RECORDS ACCURACY ASSESSMENT. A. Recipient Agency VA records are from Compensation and Pension Corporate Records maintained at the ▇▇▇▇▇ Benefits Delivery Center. They contain information provided by Compensation recipients and obtained from official sources such as Service department records. Previous matches with the same files indicate that VA records are at least 99% accurate. 1▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇.▇▇▇/content/pkg/FR-2019-02-14/pdf/2019-02315.pdf 2▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/documents/2019/02/27/2019-03390/privacy-act-of-1974-system-of-records 3▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/documents/2019/03/11/2019-04372/privacy-act-of-1974-system-of-records 4▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/documents/2019/04/16/2019-07531/privacy-act-of-1974-system-of-records B. Source Agency DMDC records are extracts of personnel records provided by the Uniformed Services and maintained in the DMDC Person Data Repository satellite databases. Experience with the use of these records for other business applications and analyses performed by DMDC show these records to be at least 99% accurate.

RECORDS ACCURACY ASSESSMENT. The personal identification data being used in this matching program (SSN, name, and date of birth) that is covered by ED’s Aid Awareness and Application Processing system of records notice is provided to ED by applicants for Title IV, HEA program assistance and, therefore, a high degree of accuracy in the information is achieved. Because this identifier information is derived from information personally reported by the applicant, it is estimated that the identifier information is at least 95 percent accurate. VA estimates, based on previous matching experience, that the accuracy of data matched within its “Compensation, Pension, Education, and Vocational Rehabilitation and Employment Records – VA” (58VA21/22/28) system is at least 99 percent accurate. ED and VA have reviewed the records subject to this CMA, and they conclude that the records are being maintained to a standard of accuracy that will reasonably assure fairness in any eligibility determination made on the basis of the records.

RECORDS ACCURACY ASSESSMENT. A. Service data used in this matching program are derived from the DMDC record system maintained by the DoD. This system is subject to standard internal control methodology to ensure record accuracy. Each Service that inputs data to the DMDC system has a review process which includes an opportunity for the individual to review the accuracy of data elements contained in the personnel file. Under the Privacy Act, individual Service members also have the right to access their records in the DMDC system and seek amendment of any data that is incorrect. B. Use of data from these files in a number of financial and eligibility system applications indicates that the data pertaining to Uniformed Services are maintained with acceptable levels of accuracy using internal control processes. C. In the case of Reserve and Guard members, the utilization of data from these personnel systems shows a somewhat lower, but still quite acceptable level of accuracy obtained in these files. D. DoD component records and those records accessed by VA regional offices for payment purposes are subject to standard internal controls for data accuracy. The internal control processes ensure that data accuracy will stay within acceptable levels.

RECORDS ACCURACY ASSESSMENT. DHS-USCIS maintains its records to a standard of accuracy that will reasonably ensure fairness in any eligibility determination made on the basis of the record. Pursuant to 5 U.S.C. §552a(o)(1)(J), below is information on assessments made by and USCIS on the accuracy of the records that will be used in the matching program. DHS-USCIS currently estimates that SAVE system accuracy, defined as the number of SAVE initial verification request cases resolved automatically by SAVE divided by the number of initial verification cases that should have been resolved automatically (i.e. number resolved automatically plus number resolved by status verification personnel that should have been resolved automatically), to be 97.5 percent. DHS-USCIS continues to undertake various actions to further improve the accuracy of SAVE responses to verification requests. In cases where SAVE does not provide immigration status as part of its initial verification response, DHS-USCIS provides additional verification procedures that allow DHS-USCIS to check all necessary indices and files before providing ED or the institution a determination of an applicant’s immigration status. This process includes procedures for DHS-USCIS to correct any errors detected in the immigration status information and for the individual to continue to contest the results of the DHS/USCIS verification. For the 18 months covered by the most recent computer matching agreement, there were approximately 690,193 applicants for Title IV Student Financial Assistance Programs that were sent to DHS-USCIS to be matched; after using the immigration status verification process described in this agreement, ED received no reports of data records containing discrepant information.