Scheduling Vacation Leave Clause Samples

Scheduling Vacation Leave. Vacation leave should be applied for in advance by the employee and may be used only when approved by the Agency Head and/or his/her Designee. Vacation leave may not be unreasonably denied or deferred so that the employee is deprived of vacation rights. (Department of Health and Human Services employees covered by this Contract see Appendix C for Vacation Posting provisions.) (Department of Correctional Services employees covered by this Contract see Appendix M for Vacation Posting provisions.) 14.6.1 Notwithstanding any other provision in this contract, all vacation leave requests made electronically or in writing will be approved or denied electronically or in writing within seven (7) calendar days of receipt of the request, or within 18 work days of the closing date of their annual vacation scheduling.

Scheduling Vacation Leave. Vacation leave should be applied for in advance by the employee and may be used only when approved by the Agency Head and/or his/her Designee. Vacation leave may not be unreasonably denied or deferred so that the employee is deprived of vacation rights. (Department of Health and Human Services employees covered by this Contract see Appendix C for Vacation Posting provisions.) (Department of Correctional Services employees covered by this Contract see Appendix M for Vacation Posting provisions.)

Scheduling Vacation Leave. Vacation leave should be applied for in advance by the employee and may be used only when approved by the Agency Head and/or his/her Designee. Vacation leave may not be unreasonably denied or deferred so that the employee is deprived of vacation rights. 11.2.1.1 Vacation leave requests shall be completed across all Sergeant Areas / Districts / Divisions twice per year. Troop Area / Division Commanders shall refer employees under their command to Appendix G by June 1st of each calendar year for the period starting August 1st and ending January 31st and November 1st of each calendar year for the period of February 1st and ending July 31st. Employees shall complete their requests using Appendix G by June 15th and November 15th of each calendar year for each respective period. Troop Area / Division Commanders shall process vacation leave requests and notify those under their command of approvals/disapprovals by June 31st and November 31st of each calendar year for each respective period. 11.2.1.2 Priority 1 vacation leave requests shall consist of one leave request of at least seven (7) calendar days but no more than fifteen (15) calendar days. Priority 1 requests will be granted based upon seniority in the employees' work areas. Ties in seniority shall be broken according to the procedure set forth in Article 9.7 of this contract. Once granted, a priority 1 request cannot be revoked and is transferrable upon promotion, demotion, transfer (voluntary and involuntary), or change in shift pursuant to Article 10 of this contract. A Priority 1 request can be made into the next leave period but no request shall be granted which exceeds the next leave period. 11.2.1.3 Priority 2 vacation leave requests shall be granted after all requests pursuant to 11.2.1.2 have been granted. Appendix G shall have 10 spaces available for Priority 2 vacation leave requests. Priority 2 vacation leave requests can be for any length of time as long as the hours in the employees leave bank(s) have or will have a sufficient balance. Starting with the most senior officer, the first two Priority 2 vacation leave requests shall be granted. The next senior officer shall then be granted their highest two Priority 2 vacation leave requests that are available, and so on until all bargaining unit members have had their first two Priority 2 vacation leave requests considered. Ties in seniority shall be broken according to the procedure set forth in Article 9.7 of this contract. All remaining Prior...

Scheduling Vacation Leave. Annual vacation leave shall be taken at such time as the Sheriff directs and is subject to his administrative discretion. All vacation leaves must be requested and authorized on a form designated by the Sheriff. Each member shall be granted one vacation leave request on the basis of seniority. Such request is to be submitted by January 31 of the year of request. Additional vacation leave requests by a member already granted vacation leave by seniority shall be on an availability basis.

Scheduling Vacation Leave. Generally, each worker should be given a choice of time for vacation but the District reserves the right to schedule vacation leave at its convenience provided that every attempt is made to schedule vacation leave so that workers who choose to do so have at least five consecutive work days off and that such scheduling is not done in an arbitrary and capricious manner. Notwithstanding the District's right to schedule vacation leave, no worker who has received notice of layoff because of lack of work or lack of funds shall be placed on vacation leave without her/his consent during the 30 days immediately preceding the effective date of layoff. In case two workers in the same group wish to take vacations at the same time, first choice of vacation time will go to the person with the longest service in the District. After a schedule has been set, if a worker wishes to change vacation time, he/she may do so only if the change does not require any other worker to change a scheduled vacation. If a worker becomes seriously ill or is injured during a scheduled vacation period, the worker may submit a signed statement from a physician that the worker was unable to continue the vacation and have the time deducted from earned sick leave. The balance of the vacation may then be rescheduled.

Scheduling Vacation Leave a. Employees shall be permitted to choose either an hourly, daily, weekly, split or entire vacation. However, employees must receive prior approval for use of vacation time. b. Employees shall have the right to determine their vacation leave times on the basis of seniority in accordance with schedules established by the bureau. Employees may exercise this seniority option only once during any calendar year. c. The deadline for management to respond to vacation requests will be five working days. If after the fifth day of the requesting employee’s regularly scheduled workday, an employee’s vacation request has not been responded to, the employee may advance their vacation request up to and including the Bureau Director or their designee. d. A bureau and the Union may mutually agree to implement an alternative method of approving vacations. The agreement can cover a work unit, a classification, or the entire bureau. Any such agreement will be made in writing and will be copied to the Union and the Bureau of Human Resources prior to implementation.

Scheduling Vacation Leave. Vacation scheduling is subject to the approval of the department head and the operational needs of the department. Vacation leave may be scheduled as follows: 1. After reporting for duty, an Employee who uses vacation leave that is less than eight (8) hours on that same day must take leave for the remainder of the shift. 2. The Employer may refuse to grant vacation leave usage when such usage is requested less than 5 calendar days in advance for vacation of 4 days or more and 3 calendar days in advance for vacation of less than 4 days. The Chief or Designee may waive the notice requirement within his reasonable discretion. 3. No more than 3 Employees in the bargaining unit, excluding the Detective Sergeant, shall be granted leave per calendar day, however, at least one patrol sergeant must be working an entire shift during that same time period. 4. The scheduling of vacation leave usage shall not disrupt the efficient operation of the Police Department. Before a Sergeant makes a leave request, such Sergeant must ensure that adequate personnel are scheduled for each shift. 5. Requests for vacation that cause one slot or 8.5 hours of overtime will be granted if no member of any sworn bargaining unit on that shift has already been granted vacation leave, compensatory time, holiday leave, or personal leave. If a member of any sworn bargaining unit on that shift has already been granted such leave, no additional leave may be granted if overtime will be created by the granting of the leave.

Scheduling Vacation Leave. Whenever possible, employees will have a choice of time for vacation. If an employee's absence will seriously hamper the work of the department, the District may request that the employee take vacation at a time other than the time requested. Except for emergencies or other special circumstances, all vacation must be requested and approved in advance. Employees must submit a Request for Vacation. Whenever possible the form will be submitted ten (10) working days prior to the requested vacation. The request will be approved/denied within three (3) working days. If vacation is denied the reason for the denial shall be stated on the Request for Vacation form. The suggested ten (10) day notice shall not be the sole reason for a request denial. If multiple requests are received on the same workday, seniority will be the determining factor in approving requests for the same vacation time. If vacation is approved it shall not be changed or rescheduled by the District except in an emergency. When vacation is canceled for emergency reasons the employee will have the option to reschedule or be paid for the vacation time. Such rescheduling must occur within three (3) months of the canceled vacation and the unused vacation will have no effect on the vacation accrual limit during that time period. If the vacation cannot be rescheduled within three (3) months, the employee will be paid for the vacation. If an employee’s vacation is canceled by the District, the District will reimburse the employee for any and all non-refundable expenses incurred by the employee such as non-refundable plane fares or reservations. After a vacation leave is approved an employee may request a change only if the change does not impact the work or affect the already scheduled vacation time of other employees. If an employee becomes seriously ill or is injured during a scheduled vacation period, the employee may submit a signed statement from a physician that the employee was incapacitated and would be unable to work. In such circumstances, an employee may request that the time be deducted from earned sick leave. The physician statement shall include a complete description of the illness or injury and length of disability, receipts of payments made for medical care and any other supporting documentation deemed appropriate by the District. If the request is approved, the balance of the vacation shall be rescheduled.

Scheduling Vacation Leave. The department head shall determine the number of employees who can be assigned for vacation purposes at any one time, agreeing that an effort shall be made to schedule vacation leave in accordance with manpower and work load requirements as determined by the department head. Vacation leave shall be granted giving preference to the classification within a given assigned unit. In the event two (2) or more employees in the same classification in the same assigned unit desire the same vacation date, and it is determined by the department head that one or both employees cannot be assigned for vacation purposes, the employee having the least amount of classification seniority within the assigned unit shall select alternative dates for his vacation.