Uniform Reimbursement Clause Samples
The Uniform Reimbursement clause establishes a standardized process for reimbursing expenses or costs incurred under an agreement. Typically, it outlines the types of expenses eligible for reimbursement, the documentation required (such as receipts or invoices), and the timeframe within which claims must be submitted. By providing clear and consistent guidelines, this clause ensures fairness and predictability in handling reimbursements, reducing disputes and administrative confusion between the parties.
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Uniform Reimbursement. 1. The intent of this policy is to reimburse employees in certain designated classes who have completed probation and have attained permanent status, for the cost of a complete set of regulation uniform items.
2. Reimbursement is limited to items of a specialized nature, including items with a permanent City insignia, to be worn exclusively in the line of duty. Other items such as regular shirts, ties, belts, and shoes are excluded from this provision. Each department with employees in these designated job classifications will maintain a price list of items for which reimbursement will be provided.
3. All personnel receiving uniform reimbursement will be required to wear the designated uniform. Failure to wear any of these items may result in discipline ofthe employee.
Uniform Reimbursement. All cafeteria employees must wear a uniform. All cafeteria employees shall be given a uniform allowance of up to $200.00 each year for reimbursement towards primarily black non-canvas closed-toe shoes and black knit pants (no denim, yoga pants, capris, or shorts). A receipt must be provided for reimbursement between July 1 and November 30 of any single fiscal year unless the employee is on leave at that time. Undergarment costs will not be reimbursed. All cafeteria employees will receive three (3) polo type shirts, one (1) long-sleeved sweater, and one (1) apron with district logos during their first year of employment and/or for the 2019-2020 school year. Each year after that, all cafeteria employees will receive two (2) polo type shirts, one
(1) long sleeved sweater and one (1) apron.
Uniform Reimbursement. 1. The intent of this policy is to reimburse employees in certain designated classes who have attained permanent status, for the cost of one initial set of regulation uniform items.
2. Reimbursement shall be limited to items of a specialized nature, including items with permanent City insignia, to be worn exclusively in line of duty. Street clothes are excluded from this provision. Lifeguard Division employees in designated job classifications will maintain a current price list of items for which reimbursement will be provided. Required items for each job classification are listed in the Appendix B.
3. Employees in the following job classifications will be provided with uniform reimbursement: Lifeguard II and III Lifeguard Sergeant Marine Safety Lieutenant
4. All personnel receiving uniform reimbursement or issued a uniform will be required to wear the designated uniform. Failure to wear any of these items may result in discipline of the employee.
5. Lifeguards I will be issued their required uniforms by the City upon appointment as listed in Appendix B. Upon promotion to Lifeguard II, probationary Lifeguard II’s will be issued items listed in Appendix B for Lifeguards. Probationary Lifeguard II’s shall not receive a uniform allowance for the one year probationary period.
Uniform Reimbursement. Sworn Officers shall receive an annual allowance of eight hundred dollars ($800.00) for uniform purchase and maintenance and shall elect by December 1 of each year whether to receive the reimbursement semiannually or monthly. Semiannual reimbursement will be paid in two equal installments with the second pay check in June and the second pay check in December; monthly reimbursement will be paid in twelve equal installments with the second pay check in each month.
Uniform Reimbursement. 29.1 The size of all uniform reimbursements shall increase on the first day of each year of the Contract by the same percentage amount as the general increase.
29.2 Fire Inspectors who are required to wear a specified uniform shall be reimbursed for uniform items purchased up to $611.50 per calendar year for 2018; $628.32 per calendar year for 2019; and $645.60 per calendar year for 2020.
29.3 DSI Inspector I, DSI Inspector II and DSI Inspector III’s shall be reimbursed for uniform items purchased up to $300 per year for 2018; $308.25 per calendar year for 2019; and $316.73 per calendar year for 2020 for pre-approved items at a department designated uniform store.
29.4 Water Meter Technicians,Water Utility Technicians I, II and III, and Laboratory Technicians II’s who are required to wear a specified uniform shall receive an initial issue and, thereafter, a uniform reimbursement for uniform items purchased up to $372.39 per calendar year for 2018; $382.63 per calendar year for 2019; and $393.16 per calendar year for 2020.
29.5 The Employer will pay the cost of laundering lab coats for Health Lab Technicians.
29.6 Community Liaison Officers who are required to wear a specified uniform shall receive a one-time uniform reimbursement for uniform items purchased up to $431.40 per calendar year for 2018; $443.27 per calendar year for 2019; and $455.46 per calendar year for 2020.
29.7 Communication Technician and Lead Communication Technicians who are required to wear a specified uniform shall be reimbursed for uniform items purchased up to $350.22 per calendar year for 2018; $359.85 per calendar year for 2019; and $369.75 per calendar year for 2020.
29.8 Engineering Aides I and II who are required to wear a specified uniform shall receive an initial issue and, thereafter, a uniform reimbursement for uniform items purchased up to $100.00 per calendar year.
29.9 Horticulturist I and II and Life Support Operators who are required to wear a specified uniform shall be reimbursed for uniform items purchased up to $250.00 per calendar year 2018; $256.88 per calendar year for 2019; and $263.94 per calendar year for 2020.
29.10 Fire Medic Cadets who are required to wear a specified uniform shall receive a one-time uniform allowance reimbursement for uniform items purchased up to $500.00 in their first year of employment and $200 in subsequent years.
29.11 Employees in the above sections of this Article will be required to wear the uniform while on duty. Except for the He...
Uniform Reimbursement. 10.1 Effective the first day of the pay period following the City Council’s approval of this agreement, the City will reimburse all represented Union employees for expenditures of up to $300 per year for items of uniform required for them to perform their jobs, and separately reimburse all represented Union employees for expenditures of up to $300 per year for work boots required for them to perform their jobs. Employees shall provide receipts for all purposes for which they are requesting reimbursement.
10.2 Effective the first day of the pay period following the City Council’s approval of this agreement, the City shall continue to provide uniforms to all represented Union employees who are required to wear them at no cost to the employee.
10.3 The uniform items and cost, including reimbursement costs, for all represented Union employees who are required to wear a uniform is set forth in Appendix A. The parties agree that, to the extent permitted by law, the monetary value of compensation for the cost of uniform items and reimbursement costs are special compensation and shall be reported as such to CalPERS pursuant to Title 2 CCR, Section 571(a)(5) — Statutory Items.
Uniform Reimbursement. There shall be a two hundred and fifty dollar ($250) annual uniform reimbursement. Reimbursement shall be paid at the beginning of the school year, or prorated and issued upon hire. Prior approval of uniform reimbursement shall be required through the Director of Food Service.
Uniform Reimbursement. Effective upon the first day of the first full pay period following City Council approval of this agreement, reimbursement to represented employees for the cost of purchasing and maintenance of required uniforms shall be $34.62 per pay period. (Under PEPRA, this benefit is not reported to CalPERS as special compensation for new members).
Uniform Reimbursement. Reimbursement for pre-approved uniform replacement, submitted by the end of the fiscal year, as outlined in Article IX, ESP Working Conditions, shall be made in the next accounts payable run following online submission and approval of the required reimbursement forms.
Uniform Reimbursement. 1. The intent of this policy is to reimburse employees in certain designated classes who have attained permanent status, for the cost of one initial set of regulation uniform items.
2. Reimbursement shall be limited to items of a specialized nature, including items with permanent City insignia, to be worn exclusively in line of duty. Street clothes are excluded from this provision. Each department with employees in these designated job classifications will maintain a current price list of items for which reimbursement will be provided. Required items for each job classification are listed in the Appendix B.
3. Employees in the following job classifications will be provided with uniform reimbursement: Area Refuse Collection Supervisor Auto Messenger I Auto Messenger II Code Compliance Officer (when uniform is required) Code Compliance Supervisor (when uniform is required) Police Service Officer I and II Parking Enforcement Officer I and II Parking Enforcement Supervisor Park Ranger Police Code Compliance Officer (when uniform is required) Police Code Compliance Supervisor (when uniform is required) Ranger/Diver I and II Senior Code Compliance Officer Senior Park Ranger Field Representative (Police Department) Special Events Traffic Controller I and II (excluding hourly employees) Special Events Traffic Control Supervisor (excluding hourly employees)
4. All personnel receiving uniform reimbursement or issued a uniform will be required to wear the designated uniform. Failure to wear any of these items may result in discipline of the employee.
5. The following classes will be additionally reimbursed for the purchase of boots if they are required to wear them to perform the duties of their class: Auto Messenger I and II, Mail Room, Personnel-CAB and Library, Code Compliance Officer and Supervisor.
6. Special Events Traffic Controllers and Supervisors hired on an hourly basis will be issued their required uniforms by the City upon appointment. The City will provide replacements on an as needed basis.