Proposal Instructions Clause Samples

Proposal Instructions. The Offeror assumes full responsibility for ensuring all electronic materials and attachments submitted are formatted in accordance with the Bureau of the Fiscal Service Security Requirements. The following file extensions are not allowable and application materials/data submitted with these extensions cannot be considered: .bat, .cmd, .com, .exe, .pif, .rar, .scr, .vbs, .hta, .cpl, html, mhtml, and .zip files The Government does not allow 3rd party messaging systems/secure mail, other than when authorized by the Government. In those cases, the Government's 3rd party message system will be used when requested. Microsoft Office non-macro enabled compatible documents and .PDF documents are acceptable. If the Offeror determines that other formats are necessary, it is the Offeror’s responsibility to verify with Fiscal Service that those formats are acceptable. Proposal materials with unacceptable or unreadable formats may be found non-responsive. In addition to the items specified in the solicitation provision above, the following information is necessary to enable proper evaluation:

Proposal Instructions. PHASE II (Volumes III, IV, and V) Volume III – Plans (FACTOR 4)‌ Contract Management Plan (10 pages maximum) Extended Absence/Backfill Coverage Plan (5 pages maximum) Quality Control Plan (5 pages maximum) Transition-In Plan (10 pages maximum) Corporate Organization Chart (no page limit)

Proposal Instructions. The Offeror is required to submit sufficient information concerning the areas identified in Part B, to include the terms and conditions of the entire solicitation, to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements, associated risks and is able, willing and competent to devote the resources necessary to meet the requirements, and that the Offeror has valid and practical solutions for all requirements considering potential risk areas. Offeror must respond to all Section L requirements of the solicitation and not alter or rearrange the solicitation. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors identified in this solicitation. The Offeror is advised that the Government may incorporate into the final contract enhancing features included in the Offeror’s proposal deemed beneficial to the Government. With the exception of the Price/Cost volume and the Administrative Information volume, no cost or pricing information should appear in any volume. Alternate proposals are not acceptable. In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible to present enough information to allow the Government to evaluate the proposed work effort, support, and approach, as well as the cost/price proposal without opening discussions. Though the Government reserves the right to hold discussions, award may be based upon initial offers. Statements that the prospective Offeror understands, or can and/or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may render a rating of unacceptable. The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or element clearly may be considered a deficiency. Unnecessarily elaborate brochures or othe...

Proposal Instructions. 5.1.1 The general organization and contents of a proposal are described in this section. The amount of detail to be presented in each section of the proposal is left to the discretion of the Offeror, within the page limitation identified. The information must, however, be presented in sufficient depth for the Government to make a comprehensive evaluation of the Offeror's understanding of the requirements of this solicitation and Offeror’s capability to meet the requirements. The Offeror's proposal should demonstrate understanding and capability in a concise and logical manner, and should not contain material not relevant to this solicitation. Elaborate brochures, binding, detailed artwork, or other embellishments are unnecessary and not desired. The proposal must not contain more than forty (40) pages, exclusive of the Cost/Price Proposal. This page limitation does not include cover pages, indices, table of contents, and any curriculum vitae and biographic data of the Offeror's key personnel. Pages must be 8.5 x 11 inches, single-sided, single-spaced, with a Times New Roman Font 12 Point. Margins on all four edges of each sheet will be at least one inch. Table and figures may use Times New Roman or Arial Narrow Font, with size not less than 11 Point. Any pages provided in excess of forty (40) pages will not be reviewed or evaluated. 5.1.2 Information provided should be accurate, factual, and complete. Only the proposal, as submitted, will be evaluated and used for purposes of award. 5.1.3 The Government may enter into discussions with the most highly rated proposals. The Government reserves the right to request written or oral presentations of proposals, or portions of proposals from all, some or none of the Offerors and to enter into written or oral discussions with all, some or none of the Offerors. In addition, the Government may require the intended senior manager of the Consortium and other key personnel to participate in, or be present for, the oral presentation of a proposal. If written or oral discussions are to be held with an offeror, the Government will provide the Offeror with at least fifteen (5) business days’ notice and set forth the specific areas for the presentation and will be held via teleconference. Should discussions take place, all highly rated offerors will be allowed a minimum of 5 calendar days to submit Final Proposal Revisions. 5.1.4 The Government reserves the right to award this pOTA without written or oral presentations. 5.1....

Proposal Instructions. 2.1 Proposal Form and Deadline:

Proposal Instructions. The proposal must consist of two parts, each to be separately bound.

Proposal Instructions. Information intended for the Government to consider, specific to each volume, shall be confined to that volume. Offerors are cautioned that failure to include the requested information in the applicable volume could result in the information not being considered. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal volume. Proposals that do not contain the information requested risk being determined unacceptable by the Government. The Freedom of Information Act (FOIA) and its amendment have resulted in an increasing number of requests from outside the Government for copies of contractors' proposals and other documents submitted to federal agencies. If an Offeror's submission contains information that it believes should be withheld from such requestors under FOIA on the grounds that they contain trade secrets and commercial or financial information [5 USC 552(b)(4)], the Offeror should include the following on its title page: Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secret or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) . Each individual item considered privileged or confidential under FOIA should be marked by placing the text within {brackets} with the following notice placed in the right margin: Privileged or Confidential.

Proposal Instructions. Each proposal copy shall contain all submitted material, including a copy of the transmittal letter. The proposals shall have a fully completed and signed cover page and certifications, as described in Appendix D, Section 1. When completing the prefatory forms, please note that for proposals in response to CANs, NASA recognizes only one PI for each proposal. Other investigators are designated Project Members (PMs), even if their contributions to the proposal and responsibilities are comparable to that of the PI. The respondent’s sponsoring institution must endorse the proposal. Only properly endorsed proposals are acceptable. The cover page contains space for this endorsement by an institutional representative authorized to legally bind the institution to perform the proposed effort. If substantial collaborations with other institutions are involved, letters of endorsement shall be submitted by the responsible officials from those institutions. Each endorsement letter shall indicate agreement with the nature of the collaboration detailed in the proposal, which shall be identified by title and date of submission. All endorsement letters shall refer to the "Earth Science REASoN – Research, Education and Applications Solutions Network: A Distributed Network of Data and Information Providers for Earth Science Enterprise Science, Applications and Education", CAN-02-OES-01. Proposals shall contain: • Transmittal letter (Subsection 3.2) • Cover sheet (Appendix D.1.) • Table of Contents • Abstract (Subsection 3.3) • Project description (Subsection 3.4) • Technology Development (Subsection 3.5) • Preferences for participation in the Federation and SEEDS working group(s) (Subsection 3.6) • Metrics (Subsection 3.7) • Management approach (Subsection 3.8) • Personnel (Subsection 3.9) • Proposed costs (Subsection 3.10 and Appendix H) • Cooperative Agreement payment schedule (Subsection 3.11) • Statement of current and pending support (Subsection 3.12) • Identification/description of special matters (Subsection 3.13)

Proposal Instructions. The proposal shall communicate the Offeror’s ability to perform the requirement in a clear and convincing manner. Statements that repeat the solicitation’s requirements are unacceptable. Proposals that do not contain information requested in sections L and M risk rejection. The Government intends to award one contract under this Request for Proposal (RFP). The proposal shall consist of the following sections: Volume I – Introductory Volume Volume II – Technical