SUBMISSION OF LEARNER DATA Sample Clauses
The 'Submission of Learner Data' clause requires one party, typically an educational institution or service provider, to provide specific information about learners to another party, such as a regulatory body or partner organization. This may include details like names, enrollment status, progress, or assessment results, and often outlines the format, frequency, and method of data submission. The core function of this clause is to ensure that accurate and timely learner information is shared as required, supporting compliance, reporting, or operational needs.
SUBMISSION OF LEARNER DATA. 21.1 This Clause 21 applies to the Services except to the extent that it relates to the payment of the Sixth Form Grant to a sixth form by the Provider.
SUBMISSION OF LEARNER DATA. 16.1 The Contractor must supply the ESFA data on each individual learner, in accordance with the data collections framework set out in the ‘ILR specification, validation rules and appendices 2018 to 2019’ as amended and updated, which is published on the ESFA’s website ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/government/publications/ilrspecification-validation-rules-and-appendices- 2018-to-2019 in accordance with the ‘Provider Support Manual’ as amended and updated.
16.2 The Contractor must supply the ESFA with data in accordance with the following:
16.2.1 in line with agreed audit arrangements;
16.2.2 in adherence with the Data Protection Act;
16.2.3 to support payments to be made;
16.2.4 to enable reconciliation to take place; and
16.2.5 to support the contract management and allocation processes.
16.3 Data collected must be transmitted to the ESFA through the ESFA’s web portal ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/government/publications/ESFA-the-hub. Access to the ESFA’s web portal is restricted and the Contractor agrees to comply with the conditions of use regarding the supply of data to the ESFA set out in this Clause 16 and in ‘Individualised Learner Record Specification 2018/19 and relevant Provider Support Manual as amended and updated available on the ESFA’s web site.
16.4 The Contractor will only submit data to claim payments under this Contract when the evidence defined in the Funding Rules is available to verify the delivery of the service claimed.
16.5 The Contractor will endeavour to collect the full data set for each Learner and work with Learners to minimise the use of ‘not knowns’ or ‘prefer not to say’ options.
16.6 Where the ESFA is concerned about the quality of the data, including the completeness or accuracy of the data, provided by the Contractor, the ESFA may require the Contractor to supply data more frequently for such a period as the ESFA shall require.
16.7 The ESFA reserves the right to require the Contractor, at its own cost, to carry out such work as the ESFA deems necessary to improve the quality of data.
16.8 The ESFA reserves the right to suspend payments to the Contractor under the Contract where data quality gives rise to concern about the accuracy of the data provided by the Contractor.
16.9 Failure to transmit complete and accurate data to the ESFA in accordance with this Clause 16 will constitute a Serious Breach of Contract in accordance with Clause 20 of the Terms and Conditions of the Contract.
16.10 Where the Contractor is providing the Services to Lear...
SUBMISSION OF LEARNER DATA. THE CONTRACTOR must supply THE SFA data on each individual learner, in accordance with the data collections framework set out in the ‘ILR specification validation rules and appendices 2015 to 2016’‘as amended and updated, which is published on THE SFA’s website (▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/government/publications/ilr-specification-validation-rules- and-appendices-2015-to-2016) in accordance with the ‘Provider Support Manual’ as amended and updated.
SUBMISSION OF LEARNER DATA. 17.1. The Contractor must supply the ESFA data on each individual learner, in accordance with the data collections framework set out in the ‘ILR specification, validation rules and appendices 2020 to 2021’ as amended and updated, which is published on the ESFA’s website and in accordance with the ‘Provider Support Manual’ as amended and updated ▇▇▇▇▇://▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇.▇▇▇.▇▇/
17.2. The Contractor must supply the ESFA with data in accordance with the following:
17.2.1. in line with agreed audit arrangements;
17.2.2. in adherence with the Data Protection Act;
17.2.3. to support payments to be made;
17.2.4. to enable reconciliation to take place; and
SUBMISSION OF LEARNER DATA. THE CONTRACTOR must supply THE CHIEF EXECUTIVE data on each individual learner, in accordance with the data collections framework set out in the ‘ILR specification validation rules and appendices 2014 to 2015’‘as amended and updated, which is published on THE CHIEF EXECUTIVE’S website (▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/government/publications/ilr-specification- validation-rules-and-appendices-2014-to-2015 ) in accordance with the ‘Provider Support Manual’ as amended and updated.
SUBMISSION OF LEARNER DATA. 17.1. The Contractor must supply the ESFA data on each individual learner, in accordance with the data collections framework set out in the ‘ILR specification validation rules and appendices 2017 to 2018’ as amended and updated, which is published on the ESFA’s website ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/government/publications/ilr-specification-validation-rules- and-appendices-2017-to-2018 in accordance with the ‘Provider Support Manual’ as amended and updated.
17.2. The Contractor must supply the ESFA with data in accordance with the following:
17.2.1. in line with agreed audit arrangements;
17.2.2. in adherence with the Data Protection Laws;
17.2.3. to support payments to be made;
17.2.4. to enable reconciliation to take place; and
SUBMISSION OF LEARNER DATA. 26.1 The Provider must supply the Combined Authority with additional Learner data in accordance with the following:
26.1.1 in accordance with the Combined Authority ASF Audit Plan;
26.1.2 in adherence with Data Protection Legislation;
26.1.3 to enable payments to be made;
26.1.4 to enable reconciliation to take place;
26.1.5 to support the contract management process; and
26.1.6 any written request from the Combined Authority.
26.2 The Provider undertakes to the Combined Authority to submit accurate data.
26.3 Where the Combined Authority is concerned about the quality of the data, including the completeness or accuracy of the data supplied by the Provider, the Parties will adhere to the Combined Authority ASF Audit Plan and the Combined Authority ASF Performance Management Framework.
26.4 The Combined Authority reserves the right to require the Provider, at its own cost, to carry out such work as the Combined Authority deems necessary to improve the quality of data.
26.5 The Combined Authority reserves the right to suspend payments to the Provider under the Agreement where data quality gives rise to concern about the accuracy of the data supplied by the Provider.
26.6 The Provider must update its course information with details of all of the Learning Programmes funded by the Combined Authority to the course directory and a learning prospectus. The Provider must regularly review this information and keep it updated and this must be available to the Combined Authority on request.
26.7 The Provider must register with UKRLP (UK Register of Learning Providers) (▇▇▇▇▇.▇▇.▇▇)) and maintain contact details on an on-going basis.
26.8 The Provider must submit data about any member of its Personnel in the format and to the timescales as required by the Combined Authority.
26.9 Failure to transmit complete and accurate data in accordance with the Combined Authority ASF Audit Plan, The Department for Education (DfE) Specification for the Individualised Learner Record (ILR) and this Clause 26 (Submission of Learner Data) will constitute a breach of Agreement in accordance with Clause 28 (Withholding, Suspending and Repayment of Funding) of this Agreement.
26.10 The Provider must report new Learner starts in accordance with the Combined Authority ASF Audit Plan. The Provider must report all changes by the final collection of the Funding Year. Failure to report Withdrawals by this time may result in the recovery of some or all of the Grant Allocation.
26.11 ILR Data, and...
SUBMISSION OF LEARNER DATA.
18.1. Where required, the Contractor must supply the Department data on each individual Learner, in accordance with the ‘Data Collections Timetable’ set out in the ‘Appendices, validation rules and schema’ as amended and updated, and
18.2. The Contractor must supply the Department with data in accordance with the following: 18.2.1. in line with agreed audit arrangements;
SUBMISSION OF LEARNER DATA. 18.1. The Contractor must supply the Department data on each individual learner, in accordance with the Individualised Learner Record (ILR) technical documents, guidance and requirements as amended and updated, which are published on the Department’s website Individualised Learner Record (ILR) technical documents, guidance and requirements (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇) and in accordance with the ‘Provider Support Manual’ as amended and updated.
18.2. The Contractor must supply the Department with data in accordance with the following:
18.2.1. in line with agreed audit arrangements;
18.2.2. in adherence with the Data Protection Legislation;
18.2.3. to support payments to be made;
18.2.4. to enable reconciliation to take place;
18.2.5. to support the contract management and allocation processes; and
18.2.6. any written request from the Department.
18.3. The Contractor will report new starts within 2 months of the Learner starting, or within 3 months of the Learner finishing for all withdrawals and achievements. The Contractor will report all changes by the final collection of the Funding Year.
18.4. Data collected must be transmitted to the Department through the Department’s web portal Submit learner data (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇). Access to the Department’s web portal is restricted and the Contractor agrees to comply with the conditions of use regarding the supply of data to the Department set out in this Clause 18 and in ‘Individualised Learner Record Specification 2023 to 2024 and relevant Provider Support Manual as amended and updated from time to time available via (Individualised Learner Record (ILR) technical documents, guidance and requirements (▇▇▇▇▇▇-▇▇▇▇▇▇▇-▇▇▇▇.▇▇▇▇▇▇▇.▇▇▇.▇▇)).
18.5. Where the Department is concerned about the quality of the data, including the completeness or accuracy of the data, provided by the Contractor, the Department may require the Contractor to supply data more frequently for such a period as the Department shall require and the Department may audit or instruct a third party to audit at the Contractor’s cost, the Contractor’s data and controls to gain assurance that the quality improvements have been made.
18.6. The Department reserves the right to require the Contractor, at its own cost, to carry out such work as the Department deems necessary to improve the quality of data.
18.7. Without prejudice to any other provision of this Clause 18 the Department reserves the right to suspend payments to the C...
SUBMISSION OF LEARNER DATA. WITHDRAWN
17.1 THE CONTRACTOR must supply THE CHIEF EXECUTIVE data on each individual learner, in accordance with the data collections framework set out in the ‘ILR specification validation rules and appendices 2014 to 2015’‘as amended and updated, which is published on THE CHIEF EXECUTIVE’S website (▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/government/publications/ilr-specification- validation-rules-and-appendices-2014-to-2015 ) in accordance with the ‘Provider Support Manual’ as amended and updated.
17.2 THE CONTRACTOR must supply THE CHIEF EXECUTIVE with data in accordance with the following:
17.2.1 in line with agreed audit arrangements;
17.2.2 in adherence with the Data Protection Act;
17.2.3 to support payments to be made;
17.2.4 to enable reconciliation to take place; and
17.2.5 to support the contract management and allocation processes.
17.3 Data collected must be transmitted to THE CHIEF EXECUTIVE through THE CHIEF EXECUTIVE’S web portal ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/government/publications/sfa-the-hub . Access to THE CHIEF EXECUTIVE’S web portal is restricted and THE CONTRACTOR agrees to comply with the conditions of use regarding the supply of data to THE CHIEF EXECUTIVE set out in this Clause 17 and in ‘Individualised Learner Record Specification 2014/15 and relevant Provider Support Manual as amended and updated available on THE CHIEF EXECUTIVE’s web site (▇▇▇▇▇://▇▇▇.▇▇▇.▇▇/government/publications/ilr-specification- validation-rules-and-appendices-2014-to-2015
17.4 In circumstances where no data has been added or updated for a given collection period THE CONTRACTOR must inform THE CHIEF EXECUTIVE of a ‘Nil Return’ through THE CHIEF EXECUTIVE’S web portal.
17.5 Where THE CHIEF EXECUTIVE is concerned about the quality of the data, including the completeness or accuracy of the data, provided by THE CONTRACTOR, THE CHIEF EXECUTIVE may require THE CONTRACTOR to supply data more frequently for such period as THE CHIEF EXECUTIVE shall require.
17.6 THE CHIEF EXECUTIVE reserves the right to require THE CONTRACTOR, at its own cost, to carry out such work as THE CHIEF EXECUTIVE deems necessary to improve the quality of data.
17.7 THE CHIEF EXECUTIVE reserves the right to suspend payments to THE CONTRACTOR under the Contract where data quality gives rise to concern about the accuracy of the data provided by THE CONTRACTOR.
17.8 Failure to transmit complete and accurate data to THE CHIEF EXECUTIVE in accordance with this Clause 17 will constitute a Serious Breach of Contract in accordan...