Subrecipient Responsibilities Clause Samples
The "Subrecipient Responsibilities" clause defines the duties and obligations that a subrecipient must fulfill under an agreement, typically in the context of grants or federally funded projects. This clause outlines specific requirements such as compliance with applicable laws and regulations, proper use of funds, timely reporting, and cooperation with audits or monitoring activities. For example, a subrecipient may be required to maintain accurate financial records and submit progress reports to the primary recipient. The core function of this clause is to ensure accountability and proper management of funds or resources by clearly delineating the subrecipient's role and expectations, thereby reducing the risk of misuse or noncompliance.
Subrecipient Responsibilities. A. Complete and submit the below items to DEO within thirty (30) calendar days of execution of the agreement:
1) Organizational Chart with contact information;
2) Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors. If staffing changes, there must be a submittal stating the names and job descriptions on the monthly report deadline;
3) Attachment B, Project Budget – Develop and submit to DEO a detailed budget for implementation of the project.
4) Attachment C, Activity Work Plan - Develop and submit to DEO a detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines.
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) calendar days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-326.
2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives, upon request.
F. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
G. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Attachme...
Subrecipient Responsibilities. A. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval within forty-five (45) days. The staffing plan must include the following:
1) Organizational Chart; and
2) Job descriptions for Subrecipient’s employees, contracted staff, vendors and contractors.
B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented.
1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-327.
2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).
5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager.
F. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives upon request.
G. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State and local law...
Subrecipient Responsibilities. 1. Subrecipient shall assume the role of employer of record for EPP and WEX participants.
2. Ensure that all participants are covered by Workers Compensation as determined by the California Department of Social Services (CDSS).
3. Collect, review and approve all participant timesheets for processing of payroll.
4. Provide and distribute paychecks on a bi-weekly basis to all EPP and WEX enrolled participants.
5. Oversee and process payroll through July 2020. Subrecipient is responsible for payment to participants through June 30, 2020.
6. Provide direct deposit of paychecks to those participants requesting that option.
7. Establish emergency protocols to ensure all EPP and WEX participants are paid as scheduled. Provide for last check of the year to cover up to June 30, 2020.
8. Subrecipient shall follow provisions and requirements of Affordable Care Act (ACA) and Healthy Workplaces, Healthy Families Act of 2014 (AB1522) as applicable.
a. Ensure that unspent sick leave time will not be carried over to the following program year.
b. Ensure that participants who are on sick leave are not permitted to participate in any work experience, trainings, workshops, and/or meetings.
c. Establish an internal formal policy to implement provision of paid sick leave
d. Track accruals and usage of paid sick leave
9. Subrecipient shall collect and review all documentation necessary for referral, registration and enrollment of eligible participants.
10. Subrecipient shall serve all participants who have been referred by SSA for VTR, WEX, and EPP activities, pursuant to the MOU and this Contract. Subrecipient shall place participants at a Worksite within fourteen (14) working days of the referral for services, unless otherwise directed by CID or SSA.
11. Subrecipient staff shall work closely with each participant to develop an understanding of the participant’s needs and barriers, assess career goals, and arrange EPP, VTR, or WEX
12. Subrecipient shall work directly in concurrence with WTW SSA staff to identify barriers/noncooperation, prior to returning participant to the WTW program.
13. Subrecipient shall ensure the participant learns basic job skills including how to write an effective resume, dress appropriately for a job, successfully interview, and effectively communicate with an employer.
14. Subrecipient shall provide an orientation to participants which includes providing information on program goals and objectives; EPP, VTR, or WEX assignments; participant’s rights...
Subrecipient Responsibilities i. Subrecipient shall permit Prime Recipient to carry out monitoring and evaluation activities, including any performance measurement system required by applicable law, regulation, funding sources guidelines or by the terms and conditions of the applicable Notice of Prime Award, and Subrecipient agrees to ensure, to the greatest extent possible, the cooperation of its agents, employees and board members in such monitoring and evaluation efforts. This provision shall survive the expiration or termination of this Agreement.
ii. Subrecipient shall cooperate fully with any reviews or audits of the activities under this Agreement by authorized representatives of Prime Recipient, HRSA, the U.S. Government Accountability Office or the Comptroller General of the United States and Subrecipient agrees to ensure to the extent possible the cooperation of its agents, employees and board members in any such reviews and audits. This provision shall survive the expiration or termination of this Agreement.
Subrecipient Responsibilities. The Subrecipient will permit the County to carry out monitoring and evaluation activities, including any performance measurement system required by applicable law, regulation, and funding source guidelines, and the Subrecipient agrees to ensure, to the greatest extent possible, the cooperation of its agents, employees and board members in such monitoring and evaluation efforts. The Subrecipient shall cooperate fully with any reviews or audits of the activities by authorized representatives of the County or federal or state agencies and the Subrecipient agrees to ensure to the extent possible the cooperation of its agents, employees, and board members in any such reviews and audits. The Subrecipient understands that all books and records pertaining to this Contract, including payroll and attendance records of participating employees, are subject to inspection by the County, federal or state agencies and others for auditing, monitoring, or investigating activities pursuant to this contract and the Orange County Workforce Solutions Center MOU. All records shall be maintained for a period of seven (7) years beyond the completion of this. If the Subrecipient receives notice of any litigation or claim involving the grant award or otherwise relating to this contract or the Orange County Workforce Solutions Center MOU, the Subrecipient shall retain records until otherwise instructed by the County.
Subrecipient Responsibilities a. The Subrecipient is responsible for notifying Internews of any significant problems relating to the administrative or financial aspects of the award.
b. The Subrecipient has full responsibility for the management of the project or activity supported under the award and for adherence to the terms and conditions. Although the Subrecipient is encouraged to seek the advice and opinion of Internews on special problems that may arise, such advice does not diminish the Subrecipient’s responsibility for making prudent and sound administrative judgments under the circumstances prevailing at the time the decision was made and should not imply that the responsibility for operating decisions has shifted to Internews.
c. The Subrecipient shall ensure that the principal investigator(s) or project director(s) receives a copy of this agreement and any subsequent amendments.
d. The Subrecipient shall ensure that appropriate Subrecipient officials are made aware of the terms and conditions of this agreement.
e. This provision does not alter the Subrecipient’s full responsibility for conduct of the project and compliance with all terms and conditions of this agreement.
Subrecipient Responsibilities a. Subrecipient must:
i. Determine eligibility for all clients assisted by the project
ii. Provide supportive services to households residing in the project
iii. Serve eligible qualifying populations as outlined in CPD Notice 21-10
iv. Respond to all requests from the County for any information or reporting within 10 days of request being made
Subrecipient Responsibilities. The Subrecipient shall timely perform the Deliverables and Tasks described in Exhibit A, Scope of Work, herein, and in doing so, the Subrecipient shall comply with all the terms and conditions of this Agreement. Any advertisements, media coverage or notices regarding this project must contain the following statement: “This project is being supported, in whole or in part, by federal award number CPFFN0205 awarded to the State of Florida by the U.S. Department of the Treasury.” Funding from this agreement cannot be used to serve locations already served by another Internet Service Provider.
Subrecipient Responsibilities. Subrecipients shall develop and sustain organizational capacity and provide the resources necessary for the procurement, management, and administration of engineering and design related consultant services, reimbursed in whole or in part with FAHP funding as specified in 23 U.S.C. 106(g)(4)(A). Responsibilities shall include the following:
(1) Adopting written policies and procedures prescribed by the awarding STA or other recipient for the procurement, management, and administration of engineering and design related consultant services in accordance with applicable Federal and State laws and regulations; or when not prescribed, shall include:
(i) Preparing and maintaining its own written policies and procedures in accordance with paragraph
Subrecipient Responsibilities i. SUBRECIPIENT shall permit PARTNER4WORK to carry out monitoring and evaluation activities, including any performance measurement system required by applicable law, regulation, funding sources guidelines or by the terms and conditions of the applicable Notice of Prime Award, and SUBRECIPIENT agrees to ensure, to the greatest extent possible, the cooperation of its agents, employees and board members in such monitoring and evaluation efforts. This provision shall survive the expiration or termination of this Agreement.
ii. SUBRECIPIENT shall cooperate fully with any reviews or audits of the activities under this Agreement by authorized representatives of PARTNER4WORK or federal of state agency and SUBRECIPIENT agrees to ensure to the extent possible the cooperation of its agents, employees and board members in any such reviews and audits. This provision shall survive the expiration or termination of this Agreement.
iii. SUBRECIPIENT understands that all books and records pertaining to this Agreement, including payroll and attendance records of participating employees, are subject to inspection by PARTNER4WORK, State of Pennsylvania officials, and the U.S. Department of Labor and others for auditing, monitoring, or investigating activities pursuant to this Agreement. Said books and records shall be maintained for a period of SEVEN (7) years beyond the completion of the Agreement. If SUBRECIPIENT receives notice of any litigation or claim involving the grant award or otherwise relating to this agreement, SUBRECIPIENT shall retain records until otherwise instructed by PARTNER4WORK.